1. PROCEDURE OF e-PATMENT
e-PRADAN [e-PAYMENT]
PROCEDURE OF e-PATMENT

2. WHAT IS e-PRADAN?
IT IS A SOFTWARE PACKAGE IN IFMS WEB-PORTAL FOR ELECTRONIC PAYMENT.

3. WHAT IS THE OBJECTIVE ?
ALL TYPES OF PAYMENT ON BEHALF OF THE STATE GOVERNMENT SHALL BE MADE DIRECTLY IN THE BANK ACCOUNT OF THE PAYEE. PAYMENT TO THIRD PARTY OF RS.2,500 AND ABOVE SHALL BE PAID THROUGH E-PAYMENT. IN EXCEPTIONAL CASES, PETTY CASH EXPENSES (Electricity & Telephone Bills) MAY BE PAID BY CHEQUE IN FAVOUR OF DDO.

4. WHAT DOES PAYEE MEAN ?
GOVERNMENT EMPLOYEES [FOR SALARY AND OTHER PERSONAL CLAIMS LIKE PF, TA, MEDICAL REIMBURSEMENT AND OTHERS], CONTRACTUAL OR REEMPLOYED PERSONS, PENSIONERS, OTHER BENEFICIARIES, CONTRACTORS, SUPPLIERS, COMPANIES, CORPORATIONS, AUTONOMOUS & STATUTORY BODIES, CO-OPERATIVE SOCIETIES, EDUCATIONAL INSTITUTIONS AND ANY OTHER THIRD PARTY TO WHOM PAYMENT IS TO BE MADE BV THEGOVERNMENT.

5. WHO ARE THE STAKEHOLDERS/USERS ?
THE STAKEHOLDERS/ USERS ARE :-
Drawing and Disbursing Officers

6. WHAT ARE THE LEVELS OF THE STAKEHOLDERS?
THE LEVELS OF STAKEHOLDERS/ USERS ARE :-
(I) ADMINISTRATOR
(II) OPERATOR &
(III)APPROVER
USER ID & PASSWORD SHALL BE PROVIDED ACCORDINGLY. THE APPROVERS SHALL PROCURE *DIGITAL SIGNATURE CERTIFICATES (DSC) FROM THE e-Mudhra.
* IT IS CLARIFIED THAT THE OFFICERS WHO ALREADY HAVE VALID CLASS-2 DSC ISSUED BY ONE OF THE LICENSED CERTIFYING AUTHORITIES OF CCA UNDER DEPARTMENT OF ELECTRONICS AND INFORMATION TECHNOLOGY, GOVERNMENT OF INDIA, NEED NOT PROCURE DSC AGAIN.

7. CLARIFICATION:-
* IT IS CLARIFIED THAT THE OFFICERS WHO ALREADY HAVE VALID CLASS-2 DSC ISSUED BY ONE OF THE LICENSED CERTIFYING AUTHORITIES OF CCA UNDER DEPARTMENT OF ELECTRONICS AND INFORMATION TECHNOLOGY, GOVERNMENT OF INDIA, NEED NOT PROCURE DSC AGAIN.

8. ROLE OF ADMINISTRATOR:-
TO/PAO/PENSION DISBURSEMENT OFFICER (PDO) SHALL ALLOT ADMINISTRATIVE USER ID AND PASSWORD TO EACH STAKEHOLDER TO ACT AS ADMINISTRATOR OF E-PRADAN. THE ADMINISTRATOR SHALL CREATE AND ALLOCATE THE JOB-SPECIFIC USER ID AND PASSWORD TO THE DESIGNATED OFFICIALS OF HIS OFFICE FOR THEIR RESPECTIVE ROLE OF OPERATOR AND APPROVER UNDER E- PRADAN.

9. ROLE OF OPERATOR:-
OPERATOR SHALL ENTER / UPLOAD THE INITIAL DATA RELATED TO THE PAYEES INCLUDING THEIR BANK PARTICULARS IN THE E-PRADAN MODULE THROUGH THE SYSTEM IN THE MANNER AS EXPLAINED AT MASTER DATA ENTRY AND APPROVAL PROCEDURE IN THE 11TH SLIDE.

10. ROLE OF APPROVER:-
APPROVER SHALL CHECK, VERIFY AND APPROVE USING DSC IN THE MANNER AS EXPLAINED AT MASTER DATA ENTRY AND APPROVAL PROCEDURE IN THE 11TH SLIDE.

11. MASTER DATA ENTRY AND APPROVAL PROCEDURE:-
(A)THE OPERATOR SHALL ENTER THE MASTER DATA, I.E., BANK PARTICULARS AS PER DETAILS FURNISHED BY THE PAYEES IN PRESCRIBED MANDATE FORM GIVEN IN ANNEXURE-II.
(B) IF ANY MASTER DATABASE OF THE PAYEES/BENEFICIARIES IS AVAILABLE WITH ANY DEPARTMENTAL AUTHORITY THEN THAT CAN BE USED FOR UPLOAD IN THE SYSTEM OF
E-PRADAN MODULE BY THE OPERATOR.
(C) FINANCE DEPARTMENT HAS ALREADY UPLOADED DDO-WISE EMPLOYEES' BANK PARTICULARS FROM THE 'EMPLOYEES DATABASE' WHICH WILL BE VERIFIED AND APPROVED BY THE 000 USING DSC.
(D) THE APPROVER SHALL APPROVE THE MASTER DATA ENTERED/ UPLOADED IN THE SYSTEM BY THE OPERATOR. HE SHALL HAVE THE OPTION OF MODIFICATION, ADDITION AND DEACTIVATION OF THE DATA AT ANY TIME, PRIOR TO MAKING ANY PAY ORDER IN FAVOUR OF THE PAYEE. NO PAYMENT SHALL BE MADE BEFORE CAPTURING AND APPROVAL OF THE MASTER DATA.

12. PROCEDURE FOR ISSUE OF PAY ORDER:-
THE DDO SHALL SELECT THE PAYEE(S) FROM THE MASTER DATABASE AND ENTER THE BILL NO., BILL DATE, GROSS AMOUNT AND NET AMOUNT OF THE BILL AND AMOUNT PAYABLE TO EACH PAYEE. TOTAL OF INDIVIDUAL PAYEE'S NET AMOUNT WILL BE TALLIED WITH THE NET AMOUNT OF BILL.
CONTD. IN NEXT SLIDE

13. PROCEDURE FOR ISSUE OF PAY ORDER [CONTD.]:-
(C) THE PAY ORDER SHALL BE GENERATED BY THE STAKEHOLDER USING D.S.C. AFTER COMPLETION OF THE PROCESS MENTIONED AT 6(A) OR 6(B), AS THE CASE MAY BE. THE PAY ORDER ID SHALL BE MENTIONED IN THE BILL ADVICE BY THE DDO.
(D) THE BILL / ADVICE WITH PAY ORDER ID SHALL BE SENT BY THE DDO TO THE TREASURY / PAO.
(E) ON THE BASIS OF 'DISBURSEMENT CERTIFICATE' GENERATED FROM THE E-PRADAN AFTER RECEIVING SUCCESSFUL PAYMENT REPORT FROM THE BANK], THE PAYMENT SHALL BE ENTERED IN THE CASH-BOOK OF THESTAKEHOLDERS FOLLOWING THE EXISTING PROCEDURE.

14. ANNEXURE-II