1. Electronic Timesheet Guide Additional questions can be directed to Amber ext. 4833 or Lynnette ext. 6671 *For future reference, timesheets will be located R:/Finance Forms

2. Electronic Timesheet Basics Option 1 – Option 1 is used when timesheet is being completed in real time. Click on desired day, which will highlight a “Time In” or “Time Out” Cell. Click on “Clock In/Out” button. The time will automatically populate and round to the nearest quarter hour. Repeat for clocking out/in for lunch and out for the day.

3. Option 2- Option 2 is used when completing the timesheet after the day has been completed or if a clock in/out has been missed. Click on desired cell. Type in time in/out. **Note: When typing in time, you must use “AM” or “PM”. There must be a space between “time” and “AM” or “PM” Electronic Timesheet Basics When typing in time, rounding to the nearest quarter hour is NOT necessary. The timesheet will calculate it for you.

4. Printing Timesheets Once the timesheet has been completed for the month, employees MUST use the provided “Print” button to print and submit their timesheet. ***IMPORTANT NOTE**** All fields must be completed prior to printing timesheet for part-time and work-study employees.

5. Special Circumstances Working on a Holiday- The timesheet will verify that the employee is intentionally trying to put hours on a holiday. **NOTE** These hours will need to be initialed by the supervisor for payroll to know they have been approved. Sick and Vacation time- Employees must enter sick and vacation hours in the appropriate category below the “Time In/Out” area.

6. Important Notes to Remember Supervisors must initial by holidays worked or the payroll department will assume those hours are not approved. All part-time and work-study employees must complete all fields prior to printing the timesheet (ex: Rate of pay, Name, Employee ID, etc.) The provided “Print” button must be used. This affects calculations utilized by payroll. There are different timesheets available for different classifications of employees (ex: full-time, part-time, work-study, temporary)