1. SharePoint PREP Version 2.0 Chris Felknor MIT iCampus felknor@mit.edu

3. Agenda Why SharePoint? Why SharePoint? SharePoint Feature Demo SharePoint Feature Demo PREP on SharePoint PREP on SharePoint

4. Why SharePoint? Infrastructure Web Accessible Web Accessible Secure Secure Members Only Members Only Unlimited Sub-sites Unlimited Sub-sites

5. Why SharePoint? Features Document Libraries Document Libraries  Check in/ Check out  File locking  Multiple versions Calendar Calendar  Events List  Pull into Outlook 2003

6. Why SharePoint? Features Task Lists Task Lists Meeting Workspaces Meeting Workspaces  Sub site just for one meeting  Has own document library, task list, etc. Picture Libraries Picture Libraries Email Alerts Email Alerts

7. Agenda Why SharePoint? Why SharePoint? SharePoint Feature Demo SharePoint Feature Demo PREP on SharePoint PREP on SharePoint

8. SharePoint Screen

9. SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Email Alerts Email Alerts

10. SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Email Alerts Email Alerts

11. Document Libraries

16. SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Email Alerts Email Alerts

17. Event Lists (Calendar)

18. Events (Calendar)

19. SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Email Alerts Email Alerts

20. Tasks

21. Tasks

22. Tasks

23. SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Email Alerts Email Alerts

24. Meeting Workspaces

26. SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Email Alerts Email Alerts

27. Picture Libraries

28. SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Email Alerts Email Alerts

29. Discussion Boards

31. SharePoint Feature Demo Document Libraries Document Libraries Event Lists Event Lists Tasks Tasks Meeting Workspaces Meeting Workspaces Picture Libraries Picture Libraries Discussion Boards Discussion Boards Email Alerts Email Alerts

32. Email Alerts

34. Agenda Why SharePoint? Why SharePoint? SharePoint Feature Demo SharePoint Feature Demo PREP on SharePoint PREP on SharePoint

35. PREP on SharePoint PREP Overview PREP Overview PREP Matrix PREP Matrix SharePoint PREP Workflow SharePoint PREP Workflow

36. PREP Overview Peer Review Evaluation Process Peer Review Evaluation Process Teams of 4-6 designers Teams of 4-6 designers Each member creates a design Each member creates a design  1 document Each member reviews other members designs Each member reviews other members designs  n-1 documents

37. PREP on SharePoint PREP Overview PREP Overview PREP Matrix PREP Matrix SharePoint PREP Workflow SharePoint PREP Workflow

38. PREP Matrix One SharePoint site per Team One SharePoint site per Team One Matrix per assignment One Matrix per assignment One row per Team Member One row per Team Member One column per Team Member One column per Team Member

39. PREP Matrix Intersection of Member’s row & column contains an Ideas Document Intersection of Member’s row & column contains an Ideas Document

40. PREP Matrix Intersection of Member’s row & column contains an Ideas Document Intersection of Member’s row & column contains an Ideas Document

41. PREP Matrix Other squares contain Review Tasks Other squares contain Review Tasks

42. PREP Matrix Columns pertain to documents Columns pertain to documents

43. PREP Matrix Columns pertain to documents Columns pertain to documents

44. PREP Matrix Rows pertain to tasks Rows pertain to tasks

45. PREP Matrix Rows pertain to tasks Rows pertain to tasks

46. PREP Matrix Icons show state information Icons show state information

47. PREP Matrix Icons show state information Icons show state information

48. PREP on SharePoint PREP Overview PREP Overview PREP Matrix PREP Matrix SharePoint PREP Workflow SharePoint PREP Workflow

49. SharePoint PREP Workflow 1. Upload an Ideas Document 1. Upload an Ideas Document 2. Review other team members ideas 2. Review other team members ideas  Download Ideas Document  Write Review  Upload Review

50. SharePoint PREP Workflow Everyone starts with an Ideas task Everyone starts with an Ideas task This is your obligation to create and upload an ideas document This is your obligation to create and upload an ideas document

51. SharePoint PREP Workflow Everyone starts with an Ideas task Everyone starts with an Ideas task This is your obligation to create and upload an ideas document This is your obligation to create and upload an ideas document

52. Upload Ideas Your task is green Your task is green Your task is clickable Your task is clickable Others are read-only Others are read-only

53. Upload Ideas Tasks have hover information Tasks have hover information

54. Upload Ideas

56. After upload: After upload: Document appears on the Matrix Document appears on the Matrix Review Tasks are created for other team members. Review Tasks are created for other team members.

57. Upload Ideas After upload: After upload: Document appears on the Matrix Document appears on the Matrix Review Tasks are created for other team members. Review Tasks are created for other team members.

58. Upload Ideas View of PREP Matrix after all Team Members have uploaded Ideas View of PREP Matrix after all Team Members have uploaded Ideas

59. Review 1: Download Ideas Green Task icons are clickable Green Task icons are clickable Link to Ideas Document Download Link to Ideas Document Download

60. Review 1: Download Ideas Click Green Icon to Download Ideas Click Green Icon to Download Ideas

61. Review 1: Download Ideas

62. Review 2: Review Ideas Once Ideas document is viewed/download, status changes to “In Progress” Once Ideas document is viewed/download, status changes to “In Progress” Icon changes to yellow Icon changes to yellow

63. Review 3: Upload Review

65. Review 4: Finished Checked icon = review finished Checked icon = review finished Icon is clickable by all Icon is clickable by all  Links to the review document

66. PREP Folders PREP Documents Document Library PREP Documents Document Library Top-level by User Top-level by User

67. PREP Folders Sub-folders by PREP Assignment Sub-folders by PREP Assignment Ideas Documents and Reviews in User’s Assignment Folder Ideas Documents and Reviews in User’s Assignment Folder

68. PREP Task Library PREP Review Tasks: Dedicated Task Library for PREP PREP Review Tasks: Dedicated Task Library for PREP

69. PREP Task Library PREP Matrix is controlled by Tasks on this list PREP Matrix is controlled by Tasks on this list

70. Questions

71. PREP http://icampus.mit.edu/PREP MIT iCampus http://icampus.mit.edu