1. TRLN's Collaborative Manuscript Digitization: Shifting Gears in Duke's Publication Process Sean Aery Digital Projects Developer Duke University Libraries TRLN Annual Meeting July 13, 2012

2. Project Background Content, Context, and Capacity: A Collaborative Large-Scale Digitization Project on the Long Civil Rights Movement in North Carolina http://www2.trln.org/ccc/ 2011-2014 IMLS LSTA Grant

3. Project Background Content, Context, and Capacity: A Collaborative Large-Scale Digitization Project on the Long Civil Rights Movement in North Carolina http://www2.trln.org/ccc/ 2011-2014 IMLS LSTA Grant

4. Project Background Content, Context, and Capacity: A Collaborative Large-Scale Digitization Project on the Long Civil Rights Movement in North Carolina http://www2.trln.org/ccc/ 2011-2014 IMLS LSTA Grant

5. Large-Scale 400,000 scans 37 archival collections 4 institutions 3 years start-to-finish "The CCC project is the first attempt by a library consortium to conduct a collaborative manuscripts digitization project on this scale." CCC Website

6. Shifting Gears (2007 Report) Shifting Gears: Gearing Up to Get Into the Flow Erway, Ricky, and Jennifer Schaffner. 2007. Shifting Gears: Gearing Up to Get Into the Flow. Report produced by OCLC Programs and Research. Published online at: www.oclc.org/programs/publications/reports/2 007-02.pdf

7. Extending the Reach of Southern Sources (2007-2009 UNC SHC Study) http://www.lib.unc.edu/mss/archivalmassdigitization/

8. Collaboration Project Staff ■ Joyce Chapman, TRLN project librarian, project manager ■ Sam Leonard, TRLN digital production manager ■ Laura Clark Brown, UNC, chair, principal investigator ■ Jenn Riley, UNC, interim principal investigator Steering Committee Includes: ■ Brian Dietz, NCSU ■ Kat Charron, NCSU, faculty liaison ■ Liz Milewicz, Duke ■ Yvonne Belanger, Duke, assessment consultant ■ Andre D. Vann, NCCU Cross-Institutional Working Groups: 1) Production/Materials Mgt; 2) Metadata; 3) Evaluation; and Graduate Assistants

9. Collaboration

17. Strategies & Standards for Intellectual Property Digitization Metadata Digital Access / Storage Materials Transfer Evaluation

18. Digital Collections at Duke Pre-CCC Project

19. Building Digital Collections Duke, ca. 2011

20. Building Digital Collections Duke, ca. 2011

21. Building Digital Collections Duke, ca. 2011

22. Building Digital Collections Duke, ca. 2011

23. Building Digital Collections Duke, ca. 2011

25. Digital Collections Interface Tripod2 Discovery/Access Application Custom Collection Portals

28. Digital Collections Interface Tripod2 Discovery/Access Application Custom Collection Portals Robust Search/Browse

30. Digital Collections Interface Tripod2 Discovery/Access Application Custom Collection Portals Robust Search/Browse Rich Item Interaction

32. Building Digital Collections Duke, ca. 2011

33. Large-Scale Digitization At Duke

34. Small-Scale Everything Else Description & Publication Can't Keep Up Cumulative, 6-month intervals

35. Problems Huge backlog (digitized but unpublished) Stakeholder anxiety Hard to take on new projects

36. Building Digital Collections Challenging the Old Model

37. CCC's Impact at Duke A Kick in the Pants

38. The Challenge 16 Years3 Years

39. The Constraints No resources ($) provided for: Metadata Interface development

40. Building Digital Collections The Large-Scale Option (2012)

41. Building Digital Collections The Large-Scale Option (2012)

42. Building Digital Collections The Large-Scale Option (2012)

43. Building Digital Collections The Large-Scale Option (2012)

44. Building Digital Collections The Large-Scale Option (2012)

45. How it Works Technology

46. How it Works

51. The Outcome Finding Aid as Interface to Digitized Content

55. UNC, NCCU, NCSU Interfaces Variations on a Theme

66. Tradeoffs: What's Lost? Distinction of individual objects Faceting/advanced search SEO Linking to items Highlights

67. But is it Good Enough? Evaluation Working Group Activities Quantitative Usage tracking / Web analytics Materials prep time (conservation, IP review, transport)

68. But is it Good Enough? Evaluation Working Group Activities Qualitative (Years 2 & 3) Interviews (scholars, faculty, K-12 instructors) Course activities (3 undergrad courses) Survey (targeted to potential users) Reengage "Extending the Reach of Southern Sources" participants"Extending the Reach of Southern Sources

69. Early Returns at Duke "A game changer" Applying publication technique beyond CCC materials Alleviating our backlog gridlock Publication via finding aid = the new default

70. Looking Ahead Integration w/Tripod2 for common discovery Item interaction (PDF, image view tools?)

71. Summary Ambitious TRLN digitization project Collaboration is key Variations between institutions on implementation Significant catalyst in re-envisioning Digital Collections at Duke Evaluation plan underway

72. Thank You Sean Aery Digital Projects Developer Duke University Libraries sean.aery@duke.edu