1. Project Management Steffanie McGarity

2. What is Project Management? Project Management is application of knowledge, skills, tools and techniques to project activities to achieve project requirements.

3. What is a Project? A project must meet two requirements: It must be temporary (have a specific start and a specific end). It must have an end result (something must be completed or created)

4. Project Life Cycle ConceptDefinitionPlanningExecutionCloseout Marketing Input Survey of Competition Define Problem Develop Vision Write Mission statement Develop Strategy Implementation Planning Risk Management Do all work Monitor Progress Corrective Action Final Reports Lessons-Learned Effort Expended in Planning

5. Cost is a Function of Performance Cost Performance Time Scope

6. What is the role of Project Manager? To make sure the project is On Time Within Budget and Scope At Correct Performance Level

7. Project Management Processes 1.Initiating 2.Planning 3.Executing 4.Monitoring/Controlling 5.Closing

8. 1. Initiating Determine product or service to be developed Collaborate/Clarify Need Assign Project Manager What, When, Who, Why, Where and How questions Project Scope

9. Initiating What? When? Who? Why? Where? How ? Example: Corporate Picnic

10. Corporate Picnic Example What: Plan a corporate picnic When:June Who:Corporate employees and family Why:To bolster employee/company relations Where: Local park How: Coordinate family activities and food to accommodate the size of the group

11. 2.Planning The project manager and team Clarify Scope of work Create a Checklist Formulate Schedule Identify resources Estimate time to develop tasks Recommend major deliverables.

12. Project Management Tools Work Breakdown Structure Activity on Node Diagrams Project Schedule Gantt Chart Software Tools

13. Example WBS -Pickup Trash - 15 -Bag Grass - 30 -Hedge Clippings - 15 -Haul to Dump - 45 -Weeds @ trees - 30 -Edge Sidewalk - 30 -Mow Front - 45 -Mow Back - 30 -Put gas in equipment - 10 -Get out Hedge Clipper - 10 Example: Corporate Picnic

14. Activity on Node Show the sequence in which work is done. Example: ActivityPredecessor A- BA CA DB EB,C FD GE,H

15. Activity-on-Node Diagrams ActivityPredecessor A. Pick Up Trash- B. Put Gas in Equipment- C. Get out Hedge Clipper- D. Trim WeedsA, B E. Mow FrontA, B F. Edge SidewalkA, B G. Trim HedgesC H. Mow Back YardE I. Bag GrassD, F, H, G J. Bundle TrashD, F, H, G K. Haul TrashI, J Example: Corporate Picnic

16. Activity-on-Node Diagrams ActivityDepDurationStartFinishResource A. Pick Up Trash-157:007:15 B. Put Gas in Equipment-57:007:05 C. Get out Hedge Clipper-157:007:15 D. Trim WeedsA, B307:157:45 E. Mow FrontA, B457:158:00 F. Edge SidewalkA, B307:157:45 G. Trim HedgesC307:157:45 H. Mow Back YardE308:008:30 I. Bag GrassD, F, H, G308:309:00 J. Bundle TrashD, F, H, G308:309:00 K. Haul TrashI, J459:009:45 Example: Corporate Picnic

17. Project Schedule WBS #Task/DeliverableDuration (Days) Start DateFinish DateResource 1.0Identify location54/14/5ABC 1.1Call local park34/14/3NAM 1.2Determine Budget for Rental 14/3 NAM 1.3Design a Map14/3 RTM 1.4Print Activity List.54/4 RTM 1.5Approval.54/4 ABC 1.6Sign Contract with Facility 14/5 Example Corporate Picnic

18. Gantt Chart Bar Graph Developed by Henry Gantt Illustrates a project schedule – Start Finish Dates – Summary Elements

19. Example Gantt Chart

20. Critical Path Method The critical path are the tasks that have the longest path. This graph shows why if one task is not completed on time can impact or cause delays to the schedule. Could cause a major problem to the outcome of the project.

21. Critical Path Method StartFinish A B D C F E wk1 wk2wk3wk4wk5wk6wk7 A B C D E F This diagram shows six tasks in the project schedule. Tasks A, C, and F are on the critical path, which means if one of these tasks takes longer than expected, the project will not meet the deadline.

22. Critical Path Method This diagram shows how Task A took longer than expected, which affected when Tasks C & F could start and added 1.5 weeks to the original schedule. StartFinish A B D C F E wk1 wk2wk3wk4wk5wk6wk7 A B C D E F

23. Project Management Software Microsoft Project Gantt Lite Basecamp Vela Lots More!!!!

24. 3. Executing Work on Task Project Status reporting Discuss Issues Reassign Task (if needed) PM Communications critical!!

25. 4. Monitoring and Controlling Monitor/Manage Changes Scope – Time, Performance, Cost Be sure to record these changes

26. 5. Closing Process This is the end of the project and these activities are conducted: Lessons Learned Final work Contract closeout

27. Project Management Processes 1.Initiating 2.Planning 3.Executing 4.Monitoring/Controlling 5.Closing

28. Project Management “All things are created twice; first mentally; then physically. The key to creativity is to begin with the end in mind, with a vision and a blue print of the desired result.” — Stephen Covey