1. Government Integrated Financial Management Information System (GIFMIS)
PAGBA
Iloilo City April 4-5, 2013

2. Agenda PFM Governance Structure GIFMIS Conceptual Design
Current Status
Next Steps
Conceptual Design Contents
Coverage and Features
Scope
Interfaces
Blueprint
Key Decision Points
Phasing
Timelines
GIFMIS Project Unit

3. PFM Governance Structure
PRINCIPALS
(COA Chair, DBM and DOF Secretary)
PFM COMMITTEE
PROGRAM MANAGEMENT OFFICE
PROCUREMENT UNIT/
Inter-agency BAC
PIU GIFMIS DEVT PROJECT
PIU BUDGET REPORTING & PERFORMANCE STANDARDS PROJECT
PIU IMPROVEMENT OF TREASURY CASH MANAGEMENT PROJECT
PIU ACCOUNTING AND AUDITING REFORMS PROJECT
PIU LIABILITY MANAGEMENT PROJECT
PIU CAPACITY BUILDING PROJECT
TRACK 1
TRACK 2

4. GIFMIS Conceptual Design
Blueprint for the system
Business processes to be supported (scope)
Public sector units to be covered (coverage)
Nature and extent of the support (functionality)
Roadmap for implementation

5. Current Status GIFMIS Conceptual Design
PricewaterhouseCoopers (PwC) started on July 03, 2012
Draft Report on GIFMIS Conceptual Design submitted to GoP on December 05, 2012
Review Report and Comments submitted to PwC on February 06, 2013
PwC expected to submit Final Report on GIFMIS Conceptual Design on March 2013

6. Next Steps
Next Steps
March 29, 2013 – Detailed functional design, data digitization and migration requirements
April 30, 2013 – Detailed technical design, systems quality assurance approach and requirements
May 31, 2013 – Draft Bidding Documents for acquisition of goods and services
June 30, 2013 – Final Bidding Documents for acquisition of goods and services

7. Conceptual Design Contents
PwC Draft Report on Conceptual Design
Introduction
Current Environment
PFM Processes and Systems Assessment and Improvement Opportunities
Per Function/Process
Overview of Current Environment
Key Observations
Recommended Changes (with GIFMIS support)
Benefits of Proposed Changes
Overview of GIFMIS Scope and Functionality
Scope, coverage and functionality
Functional Requirements for GIFMIS
Change Management Needs
Training
Communication
Implementation Approach and Planning
Phasing
Timelines
Key Decision Points and Recommendations
Changes to the Regulatory Framework

8. Coverage and Features Coverage Features National Government Agencies
Support for the Treasury Single Account (TSA)
Support for the Unified Account Code Structure (UACS)

9. GIFMIS Accounting Engine DW DB COA DBM Gov’t Portal DOF/BTr Audit
Common Objects
(Org Chart, Creditors, Banks, etc.)
Fiscal Reporting
Gov’t
Portal
Budget Preparation
Budget Management
Budget Execution
Expenditure
Revenue
Transparency Portal
Integration
Access Control
Cash Management
Report Generator
Accounting Engine
UACS \
TSA
Business Intelligence BC
CoA
DOF/BTr
Spending
Agencies DW DB
Audit
Trail
Business Rules

10. Scope
Scope of GIFMIS
Fiscal Simulation (i.e. Macro-economic Forecasting)
Budget Preparation
Budget Management
Commitments Management
Payments Management
Receipts Management
Cash Management
Accounting and Fiscal Reporting
GIFMIS Portal
Data Warehousing, Business Intelligence, Analysis and Reporting Tools

11. Interfaces Interfaces with other PFM Systems/Functions
Asset Management
Debt Management (DMFAS)
Human Resource Management (GMIS/GHRIS)
National Payroll System (NPS)
Tax and Revenue Management (e-TIS, Customs System)
Auditing Management (IRRBAS)
Public Procurement Management (PhilGEPS)
Banking Systems (Systems at the Central Bank, GSB and Commercial Banks, etc.)
Government Executive Information System (GEIS)
Securities Management (BTr)

12. GIFMIS GIFMIS Asset Management Government EIS (GEIS) Procurement
(PhilGEPS)
User
GIFMIS
GIFMIS
Fiscal Simulation
Fiscal Simulation
Business Intelligence
Business Intelligence
Portal
Portal
Budget Preparation
Budget Preparation
Data
Warehousing
Data
Warehousing
Vendor/
Supplier
Public
Employee
Creditor
Budget Management
Budget Management
Budget Execution
Budget Execution
Auditing Mgmt (IRRBAS)
Commitment Management
Commitment Management
Central Bank &
Government Servicing Banks
(TSA)
Commercial Banks
Debt Mgmt
(DMFAS)
Accounting & Fiscal Reporting
Accounting & Fiscal Reporting
Payments Management
Payments Management
Cash Management
Cash Management
Receipts Management
Receipts Management
Securities Management
Human Resources Management
Payroll
(NPS)
Plantilla
(GMIS)
Revenue Management
Customs (BOC)
Internal Revenue (BIR)

13. GIFMIS Fiscal Simulation Business Intelligence Portal
Budget Preparation
Data
Warehousing
Budget Management
Budget Execution
Commitment Management
Accounting & Fiscal Reporting
Payments Management
Cash Management
Receipts Management

14. GIFMIS Asset Management Government EIS (GEIS) Procurement (PhilGEPS)
User
GIFMIS
Fiscal Simulation
Business Intelligence
Portal
Budget Preparation
Data
Warehousing
Vendor/
Supplier
Public
Employee
Creditor
Budget Management
Budget Execution
Auditing Mgmt (IRRBAS)
Commitment Management
Central Bank &
Government Servicing Banks
(TSA)
Commercial Banks
Debt Mgmt
(DMFAS)
Accounting & Fiscal Reporting
Payments Management
Cash Management
Receipts Management
Securities Management
Human Resources Management
Payroll
(NPS)
Plantilla
(GMIS)
Revenue Management
Customs (BOC)
Internal Revenue (BIR)

15. Key Decision Points Processing model Deployment model Hosting
Centralized processing of transactions, with centralized release of cash and decentralized payment approval by all agencies
Deployment model
Centralized deployment of the system
Hosting
iGov Initiative – National Government Data Centre, Disaster & Recovery and VPN

16. Key Decision Points Application Development Approach
Best market offer: COTS or LDSW or hybrid
Appraised on scope, quality, time and cost
Procurement Approach
First procurement package: all products, services and infrastructure for GIFMIS – ICB – 1 Step
Second procurement package: infrastructure for end users – NCB

17. Phasing Phasing Single phase for GIFMIS functions/modules Pilot
Oversight Agencies
DBM
COA
DOF
BTr
Revenue Agencies
BIR
BOC
Spending Agencies
DepEd

18. Timelines Indicative timelines June 2013 Finalize bidding documents
July 2013
Bidding and selection (procurement) process
February 2014
Sign contract with Systems Integrator
August 2014
Finalize business process review and requirements
April 2015
System development, configuration and customization
June 2015
User acceptance testing
September 2015
User training
October 2015
Phase I go-live for Pilot Agencies

19. GIFMIS Project Unit GIFMIS Project Unit (a.k.a. Blue Team)
Hiring process already started for the Functional Team
Procurement of the Change Management Team under way

20. GIFMIS Project Unit Project Manager Project Support Staff Coordinators
Functional Lead
Technical Lead
Change Management Lead
Central Contact Center Lead
Quality Management Lead
Functional
Team
Technical Team
Change Management Team
CCC Team
QM Team
NPS/GHRIS AND GIFMIS

21. THANK YOU!