2. ZERO WASTE & WASTE MINIMIZATION FOR EVENTS Bob McGivney – Director of Small Business & Event Sustainability

3. HOW DO YOU TELL THEM ALL TO REDUCE WASTE??? DON’T PUT IT IN THEIR HAND!!!

4. PLANNING THE EVENT Planning early allows for waste reduction plans right from the start Minimizing waste reduces costs for everyone Identify behaviors that generate waste Flyers – use email announcements Website – online registration and ticketing (even airlines do it!)

5. There are a lot of stakeholders when producing an event…START AT THE SOURCE Property Owners – what is their waste policy? Will they help? City Staff – permits? Awareness? Regulations? i.e. Parks & Recreation Sponsors – what are they promoting? What products will they bring? Packaging? Vendors – concession staff – what will they serve their product in? Contractors – cleaning services? Training? How much are they willing to do? Volunteers – what will their role be? Attendees – they just came for a good time

6. EVENT STAKEHOLDERS PROPERTY OWNERS & CITY STAFF – permits? awareness? regulations? create guidelines & enforce.

7. EVENT STAKEHOLDERS SPONSORS & VENDORS – What are they promoting or selling? Most of the waste starts here… Reduce or eliminate flyers & promotional hand outs Food Service: Buy items in bulk – eliminate single use items Reusable or compostable servingware Include mandatory use of reusable, compostable or recyclable items in contracts

8. EVENT STAKEHOLDERS CONTRACTORS & VOLUNTEERS Educate workers & volunteers about the importance of waste reduction – get them involved Offer good hourly rate for trash pickers – pays dividends Training workers is critical Be sure workers are willing to separate contamination

9. SIGNAGE & CONTAINERS Effective, clear signage is essential Must be easy to read & bilingual Use images & color codes Recycling = blue Compost = green Landfill = black

10. SIGNAGE & CONTAINERS Always keep containers together! Recycling & Compost always with landfill trash Be sure workers are willing to separate contamination

11. Containers for Event Recycling for 50 to 100,000  45 Gallon ClearStream Containers  Billboard for Sponsorship Logos & Messaging  Placed throughout grounds  Outside Only!!  20, 30 & 40 yard Roll Off Container  20’ L x 8’ W x various height s  Central location for easy truck access  Holds 80 carts worth of material  For 2500+ guests  96 Gallon Toter Carts  Placed around perimeter for bag collection  For <3000 guests

12. Containers for Event Recycling for 50 to 100,000  2 yard mini-dumpster  Equivalent to 4 carts  Very flexible with placement  6 yard Front Load dumpster  Equivalent to 12 carts  Restricted placement

13. Post Event Report Example Recycling & Compost & Landfill waste reportWeight lbsVolume CuYd% Weight% Volume Single Stream Recycling11203.2568.17%71.44% Organic Waste5051.2530.74%27.48% Trash180.0491.10%1.08% Total16434.549100.00% Total Diverted from landfill98.90%98.92% Tech Company Private Conference 2013 Austin Hilton Downtown - total cooperation with hotel staff 1200 guests – 3 days

14. Post Event Report Example Austin Triathlon 2013 Auditorium Shores – strict Park & Rec clean up standards 3500 participants Recycling & Compost & Landfill waste reportWeight lbsVolume CuYd% Weight% Volume Single Stream Recycling3602.7572.73%61.11% Compost600.2512.12%5.56% Trash751.515.15%33.33% Total4954.5100.00% Total Diverted from landfill84.85%66.67%

15. Post Event Report Example Recycling & Compost & Landfill waste reportWeight lbsVolume CuYd% Weight% Volume Single Stream Recycling920012540.16%62.50% Organic Waste125055.46%2.50% Trash124607054.39%35.00% Total22910200100.00% Total offset from landfill45.61%65.00% SXSW Music 2013 Auditorium Shores – strict Park & Rec clean up standards 30,000 people – 3 days

16. Summary Plan Ahead for waste reduction Get property owner to help & enforce Communicate with Vendors & Sponsors Contractors & Volunteers – get them invested & involved Clear signage Get weights & volume tickets to see results