1. TECHNICAL PAPER PRESENTATION (in Microsoft PowerPoint) SEDS International Conference - SEDSIC ’07 September 22 nd & 23 rd, 2007 @ VIT University, Vellore, Tamil Nadu, India NAKSHATRA Technical Paper/Poster Presentation Event

2. Time-Limits  T Time-Limits:  Oral Presentation (with PowerPoint): 7 minutes maximum  Q Question & Answer session by Judges: 2 minutes  T TIME LIMIT SHOULD BE STRICTLY FOLLOWED; any extension can lead to deduction of marks.  A All the authors may choose to speak, but time-limit should not be exceeded.  A Animations & Videos (if any) may be included, but they should be played within the same allotted time limit of 7 minutes.

3. Guidelines  Presentation should be done on-stage.  Format: Windows PowerPoint 2003 (.ppt)  A All audio-visual equipment will be provided: computer, microphones, speaker system, digital projection system etc.  In case of a technical problem with the computer, the presentation may be given from an external laptop. So it is always handy to carry a laptop with you.  A All the authors may choose to speak, but time-limit should not be exceeded.  Each finalist team has to write a CD with their respective PowerPoint presentation and animations or videos (if any). TThis CD has to be submitted to the COORDINATORS atleast 1 hour prior to the beginning of the session that the team has been designated to.

4. Important Dates:  1 15 th September:  Deadline for sending soft copy of TECHNICAL PAPER  E-mail subject: PAPER  Format: Word 2003 (.doc) and/or PDF (.pdf)  18 th September:  Deadline to send arrival details  E-mail subject: ARRIVAL  20 th September:  Deadline to send soft copy of PRESENTATION  E-mail subject: PRESENTATION  This is to ensure that your presentation is within our specifications.  Format: PowerPoint 2003 (.ppt) and/or PDF (.pdf)  22 nd & 23 rd September: NAKSHATRA at SEDSIC '07. E-mail ID: nakshatra.sedsic07@gmail.com

5. Some Tips on Technical Paper Presentation

6. Text Keep the text as brief as possible. Data looks better organized & easier to comprehend if given in POINTS. No more than 10 lines of text (or points) per slide. All letters on the slide should be big enough to make it readable even at the back of the auditorium.

7. Slide Background & Readability Choose an attractive picture (related to your topic, of course) as the background for your TITLE slide. For the other following slides, background and text should be in contrasting colors. A light background & dark print works well. A dark background & light print also works well. A light background & light print??? Not at all! A dark background & dark print??? Not so much...

8. Graphs & Figures  A A well-documented graph or figure is way more attractive and better than lengthy text.  T Tables are difficult to read; represent data graphically whenever possible.  A A photograph often is worth a thousand words.

9. Speech & Slides  Speak confidently, clearly & loudly.  Neither be too slow nor too fast, speak in a constant comprehendible speed.  Look at the audience while you speak, not so much at the judges.  Use a little informal speech so as to capture the attention of your audience & to make it less boring for them. Continuous scientific speech will only put them to sleep!  Ask a few questions to the audience so as to engage them in your presentation.  For a typical 7-minute presentation you should not exceed 14 slides.  Generally, you will talk at a speed of about 30-45 seconds per slide. This, of course, depends on how much you put on the slide and how fast you talk – but it’s a reasonable target.  Including attractive pictures and/or photographs will make your presentation interesting.  Photographs & tables should be explained but not in detail.  Explain graphs, flow-charts & technical diagrams.  Animate your slides to a minimum, too much animation will not only increase the size of your presentation file, it might kill your time as well. lways practice your presentation by saying it out loud many times so as to gauge the timing before presenting it at the conference.

10. A Sample Technical Paper Presentation (7 minutes duration) (14 slides)

11. 1. Title Slide (1 slide) { Introduce yourself and the title of your paper. } { Use an attractive picture (related to your topic) as background). } PAPER TITLE Authors Institution and/or Address

12. 2. Introduction (1 slide)  Introduce your topic & paper title.  Be as brief as possible.  Use only relevant data. se short but meaningful points.  Explain every point briefly.

13. 3-4. Problem & Theories (1-3 slides)  State the problem you’re addressing & the scientific theories associated with it briefly on one or two slides.  Use examples.  A picture (on another slide, if necessary) will be handy. gain, be as brief as possible, use only relevant data.  Use short but meaningful points.  Explain every point briefly.

14. 5. Methods {OPTIONAL} (1 slide) Briefly summarize your method of literature (or content) analysis on one slide.

15. 6-12. Results & Discussion (5-7 slides)  The rest of the slides are for Results (hypotheses), Discussion & Conclusions.  Start with a brief recap of descriptive statistics, if available.  Give your hypotheses with scientific proof to support them.  Discuss the practicality of each hypothesis if possible.  Be sure to tell the significance of your research and what should be done next regarding it.

16. 13. References (1 slide)  Mention the top five or six references for your paper preference-wise in points.  Do not explain anything, just mention the references.  Include books & research papers, if any.  Avoid commonly referred websites (like Google or Wikipedia).  Do not linger for more than 10 seconds on this slide.

17. 14. ‘Thank You’ Slide (1 slide) Just mention ‘THANK YOU’ on this slide. Include ‘QUESTIONS?’ If you want. THANK YOU Questions?

18. NAKSHATRA Technical Paper Presentation SESSIONS

19. Paper Presentation Sessions & Specifics SessionDay & DateTimingsTopics Covered Session I Saturday, September 22 nd 2007 3:00 PM to 4:30 PM 1.Materials used in space re-entry vehicles 2.Clearance of space debris Session II Saturday, September 22 nd 2007 4:45 PM to 6:00 PM 3.Use of space technology/energy for human welfare 4.Protection of communication systems from solar flares Session III Sunday, September 23 rd 2007 9:45 AM to 11: 45 AM 5.Extra-galactic astronomy 6.Planetary sciences Venue Ambedkar Auditorium, Ground Floor Technology Tower, VIT University Sessions

20. For Further Queries Please feel free to contact the following persons for any further queries regarding Technical Paper Presentation: NAKSHATRA Event Coordinators MOHSIN BIN LATHEEF III B. Tech. Biotechnology, SBCBE, VIT University Ph: +91-9894063698 KRISHNA MOHANTY III B. Tech. I. T., SCS, VIT University Ph: +91-9994627720 Email ID: nakshatra.sedsic07@gmail.com