1. DOSSIER WORKSHOP PROMOTION & TENURE SEPTEMBER 20, 2004 Eileen Barrett Department of English

2. SEVEN BASIC TIPS FROM SUE SCHAEFER START NOW & DON’T STOP APPEARANCES COUNT FOCUS ON THE DOCUMENTS EXPLAIN USE PROBLEMS POSITIVELY ASK FOR ADVICE DON’T DRAW CONCLUSIONS

3. Start Now & Don’t Stop Tenure is a cumulative process; it recognizes accomplishments & anticipates your future contributions. Promotion recognizes accomplishments Include an up-to-date and complete c.v. Exclude redundant materials; include recent versions of work Use evidence to show your ongoing development & achievements

4. APPEARANCES Invest in nice binders & put your name on all sides Include an index of all materials in the dossier Organize your materials within the 5 categories: degree, instructional, professional, internal service, external service Use legible font Use readable tabs, plastic covers, clean materials Invite your audience to read your materials

5. FOCUS ON THE DOCUMENTS Read and refer to the PTR document Understand the profile approach (See 1.0 Introductory Statement) Review your personnel action file (PAF) & all retention letters Be aware of the expectations & criteria (see 4.1 general; 6.1 & 6.3 tenure; 8.1 & 8.3 promotion to Associate; 9.1 & 9.3 promotion to Full) Check the deadlines

6. EXPLAIN Know your audience; anticipate what they must do Be aware that they include your Department Committee, your Chair, your College Committee, your Dean, the University Committee, the Provost, the President Explain what you include to this audience WRITE THEIR LETTERS FOR THEM

7. WRITE A COVER LETTER State what you’re applying for HELP YOUR READERS WRITE THEIR LETTERS; follow the format they will use Mention your degree Describe your instructional achievement & teaching philosophy Describe your professional achievement & its connection to your teaching Describe your internal contributions & external service

8. INDEX & DEGREE Index should identify everything you include in the dossier (for your protection) Submit a copy to your PAF Use Index as a Table of Contents Include a copy of your terminal degree or transcript showing completion of the degree

9. Instructional achievement Begin with a summary or teaching philosophy that highlights what you’d like the reviewers to notice Include a range of evidence (see PTR document 4.1.2) of materials Include evidence of student learning Recognize that instructional achievement is the first category

10. Tips for narrative section on instructional achievement --Tie your philosophy to Department, College, or University mission, & our unique student population. Emphasize work at CSUH. --Explain how your course goals support the goals and objectives of relevant curriculum --Mention how your participation in teaching workshops & other activities informs your development as an instructor --Address any concerns from previous reviews --WRITE WITH YOUR READER IN MIND

11. EVIDENCE OF MULTIPLE LEVEL & INTERDISCIPLINARY, & SELF- REFLECTIVE TEACHING MIGHT INCLUDE RANGE OF UNDERGRADUATE COURSES RANGE OF GRADUATE COURSES RANGE OF FORMATS—LARGE LECTURE, MID-SIZE LECTURE/DISCUSSION, SEMINAR, ONLINE OR PARTIALLY ONLINE REVISIONS OF FREQUENTLY TAUGHT COURSES THEMATICALLY LINKED CLUSTER MATERIALS COLLABORATIVE WORK WITH DEPARTMENTAL, COLLEGE, AND UNIVERSITY COLLEAGUES ATTENDANCE AT DEPARTMENTAL, UNIVERSITY, SYSTEM OR PROFESSIONAL FACULTY DEVELOPMENT WORKSHOPS

12. PEER EVALUATIONS SUMMATIVE EVALUATIONS FROM COLLEAGUES WHO VISIT YOUR CLASS FORMATIVE EVALUATION FROM FACULTY DEVELOPMENT LETTERS FROM COLLEAGUES IN WHOSE CLASSES YOU HAVE PRESENTED LETTERS FROM COLLEAGUES WITH WHOM YOU HAVE SHARED SYLLABI, ASSIGNMENTS, OR COLLABORATED IN OTHER WAYS

13. STUDENT EVALUATIONS Impartially administered student course evaluations with tabulated results from Office of Assessment & Testing unedited summaries of student comments Unsolicited letters from students Unsolicited emails with substantive comments from students Informal feedback on student learning

14. Professional Achievement Begin with a summary of your accomplishments that highlights what you’d like the reviewers to notice Tie your professional to your instructional achievement Refer to PTR section 4.1.3

15. Tips for narrative on Professional Achievement Consider how your professional & creative achievements fit within Ernest Boyer’s separate but overlapping functions of scholarship: –Scholarship of Discovery –Scholarship of Integration –Scholarship of Application –Scholarship of Teaching

16. Internal University Contributions Begin with a summary of your departmental, college, and university service Tie service to pedagogical & professional interests Include evidence when appropriate of your particular contributions to committees

17. Sue Schaeffer’s Tips for University Service One Day Wonders –Al Fresco –Commencement –Orientation –Honors Convocation –Graduate Recruiting

18. More from Sue Use your skills Second language fluency-let colleagues know Guest lecture, student clubs, international students, study abroad, translation, greeting visitors to campus Music, Art, Technology Design logos, or flyers, create web sites

19. External Representation Summarize your community service Show its relevance to your discipline Connect your community service to our students

20. Sue Schaeffer’s Creative Tips for External Service Have your church/temple host a CSUH student group Bring the soccer team you coach to campus Arrange a campus tour for the school your children attend or that’s in your neighborhood Invite your reading group to a campus event

21. THINGS TO KEEP IN MIND

22. Use problems positively Address concerns raised in retention letters Demonstrate desire to improve by attending faculty development Describe how you have solved any problems; show your new pedagogy Stay positive

23. Ask for advice Consult with your mentors both in and outside the department Ask your chair and dean for advice Come to faculty development If there is a difference of opinion, defer to those who are part of the decision making process

24. Don’t draw conclusions Never say, ‘I deserve tenure because... ‘ Let your reviewers draw their own conclusion But make that positive conclusion as easy for them to draw as possible

25. Enjoy the process See the process as an opportunity for professional reflection Take pleasure in all your accomplishments Set some post-tenure professional goals Share the experience with colleagues Come to the faculty development pizza party Don’t sweat the small stuff!