1. THE PARISH OF THE NATIVITY OF THE LORD Parish Open Meeting Friday 6 March 2015

2. ORDER OF THE EVENING WELCOME FR AARON SPINELLI - OPENING PRAYER FR CHRIS SPAIN – MODERATOR RONAN O’ CALLAGHAN – CHAIR FINANCE COMMITTEE MIKE PHILLIPSON – 17 th REIGATE SCOUTS GROUP ARTUR SKOWRONSKI – PARISH ACCOUNTANT RICHARD PIETRUSZEWSKI – FACILITIES MANAGER THANK YOU INFORMAL Q&A

3. Opening Prayer – Fr Aaron

4. Fr Chris Spain – Staffing Report Human Resources Peter Woodford – Consultant (e.g. Assists clergy with interviews, appraisals) Payroll Out-sourced to “The Wholebusiness”, diocese recommended agency with the very able assistance of Peter Sharples Staff on Diocesan Contracts Two Parish Secretary/Administrators Four other on payroll e.g. minibus driver

5. Fr Chris Spain – Staffing Report Self-Employed Contracted Staff Facilities Manager & Accounts Manager External Contract Poppies of Reigate (Clean presbytery) Volunteers Many volunteers (e.g. parish sisters, chair of finance committee, accountant, Safeguarding Representative)

6. Finance Committee – Ronan O’Callaghan (Chair) Members appointed by moderator for set term (Rep’s from all 3 churches, Fr Aaron or Chris also attend) Terms of Reference set out in “Parish Administration Manual” (e.g. Financial stability, Figures balance, Up to date records). Meet current every 2 months with set agenda with accountability to parishioners and Diocese

7. New Hall Developments Both halls operational St Josephs – March 2013 Holy Family – July 2014 Investment £3.5m combined build costs incl fees Funding £1.9m land sale (Old hall sites) £1.6m land sale (Woodhatch) £0.3m parishioner donations

8. NEW SCOUT HALL UPDATE MARCH 2015

9. Reminder of what’s being built Front elevation

10. Reminder of what’s being built Ground floor

11. Reminder of what’s being built First floor

12. How far have we got 16 th December 2014

13. How far have we got 6 th March 2015

14. Some questions (and answers) But you’d said you’d be finished by September last year…December last year…February this year….what’s gone wrong? – 6-month delay finalizing the lease – Consequential delay in engaging sub-contractors – Consequential delay in supply of key materials – Discovery of undocumented rising main – Now building in winter

15. Some questions (and answers) So when do we expect to finish? – Expecting to hand back storage and garages to Parish in April – Expecting the hall ready for use from September – Contingent on weather

16. Is the delay caused by lack of funds to complete? – NO!!!!! – Actual cost within 1% of original max. estimate – Have had to fund two other unbudgeted costs £20K additional legal and professional fees £15K additional structural steel Some questions (and answers)

17. PS!

18. Accounts – Artur Skowronski 1. Introduction 2. Key Financial Numbers  Surplus/(Deficit)  Assets and Liabilities 3. Total Unrestricted Cost 4. Total Unrestricted Inflow 5. Offertory 6. Thank you

19. Key Financial Numbers

20. Total Unrestricted Cost £314.7k

21. Total Unrestricted Inflow £344.3 “Other” Inflow includes: Donations, Fundraising, Bank interest, Repository, Chaplaincy, Grants

22. Offertory

23. Properties – Richard Pietruszewski PNL Centres Multi use centres built for the Parish Community by the Parish Community St Joseph’s, operational since March 2013 Holy Family, operational since July 2014 St Teresa’s Community Rooms 3902 bookings processed to date from 600 Individuals or organisations

24. Many bookings are funded by the Parish

25. Outside Organisations We work to attract educational or service and social Outside Organisations based organisation NCT, KAG Advocacy, Virgin Life, Reigate and Redhill Society, Catenians, Redhill Counselling Centre, Co- Workers of Mother Theresa, Workers Education Association, Redhill Corps of Drums, Perform, U3A and Skills Plus Project, Barnardos, Stripey Stork, Slimming World, Raven Housing Trust,, Savi,First Community Health Care, Merstham Neighbours and other community groups.

26. Social Events We have hosted over 90 social events with attendance greater than 160 plus 6 Business Conferences 24 Baptism Celebrations 12 Funeral Receptions 52 Birthday Parties 2 Baby Showers Christmas Eve overflow mass live-streamed into the hall for over 100 congregation members St Joseph’s is the local Polling Station The Federation of Small Businesses is holding its EXPO. at St Joseph’s on 24 th April Use of the bar at St Joseph’s is strictly limited to booked social events.

27. Booking There is an overlaid booking system Part one is the public view, the booking calendar is live on the Parish website and can be viewed at any time. Part two is a closed administrative system that produces invoices and reports – plus the statistics we have shared today Bookings can be made by e-mail, mail drop or in person

28. Income The Centres are managed to ensure that they are self sustaining – and features a Café that operates as a social hub and offer refreshment after mass, during the week and for meetings Refreshment, food and bar prices are kept low which means that costs are covered and income goes to a central fund to support activities All this contributes towards the annual £40,000 operational cost of the centres.

29. Facilities Efficient and cost effective maintenance regime. As with most Parish activities – we rely heavily on the efforts and hard work of volunteers who have selflessly and quietly fixed and mended when problems arise We have a system of recording of faults and concerns and note the repairs effected to enable a planned maintenance and renewals scheme.

30. Website Richard Franklin has added a maintenance page to the website and this gives contact details and allows for on line reporting of Faults and Concerns Everyone is encouraged to use this to assist in building a more complete picture and help plan for future projects

31. Quinquenial Asset Register Equipment Register Approved contractor list Health and Safety action plans Contractor work sheets

32. Health & Safety Can you name four things you are not allowed to do in church?

33. THANK YOU