Presentation on theme: "PBIS New Team Member Training: Establishing a Foundation for Collaboration and Operation Presenters: PBIS District Team 2014 Day One Establishing a Foundation."— Presentation transcript:
1 PBIS New Team Member Training: Establishing a Foundation for Collaboration and Operation Presenters: PBIS District Team Day OneEstablishing a Foundation for Collaboration and Operation – PBIS requires some systems change efforts. Efforts take time and your team’s ability to effectively collaborate, identify team member roles, distribute responsibility evenly and work efficiently towards goals are important in setting your foundation for success. Teams must realize that they are a leadership team and have the ability to make positive changes in the school.********************************************************Observation Notes:PBS is a problem solving process. There are set components, but they may be implemented differently depending on your school.Looking at a system change approach takes time. It can take 3-5 years - - not to implement and see changes in student behavior, but to see outcome change. We’re talking about the philosophical change.Our first step is establishing the foundation. This is the most important element in building PBS.Our first question is how to take this back to your school and bring others on board.
2 This PowerPoint has been adopted by MPS PBIS with the guidance from: New Team Member TrainingThis PowerPoint has been adopted by MPS PBIS with the guidance from:OSEP Technical Assistance CenterPositive Behavioral Interventions & SupportsPBIS Maryland
3 Fist to Five How has your week been going? 5- Great 4- Good 3- Okay 2- Not good1- Bad0- Horrible
4 Introduce Yourself!Your name School Your position What do you enjoy to do to relax after work?
5 Learning Intention Participants will be able to: Understand the importance of collaborative teamingUnderstand the characteristics of effective team collaborationIdentify critical team roles and responsibilitiesIdentify how to support team members to participate on the school-wide PBIS teamIdentify how to “work smarter, not harder”In this session we’ll look at the foundation of PBS and complete an activity that demonstrates these foundational concepts.We’ll talk about how other teams have established buy-in, alignment of the SIP and the school mission statement, the elements of working smarter not harder and talk about the roles and responsibilities of committee members.Our first activity will help us to see the importance of collaborative teaming.
6 Success Criteria You know you are successful when: You have a clear understanding of your role as a trained PBIS team member in your school’s implementation of the PBIS frameworkUnderstand and can implement some PBIS best practices around your school and can successfully hold a PBIS Tier 1 Team Meeting.
7 6 Hours of Training Day 2 Review --------- Day 3 Review --------- Discipline ProceduresDataExpectationsAcknowledgement SystemDay 3ReviewBehavioral Lesson PlansImplementation PlanClassroomsEvaluationSummaryDay 1IntrosWhat is PBIS?------PBIS TeamFacilitator RoleFaculty CommitmentBased on 10 sections of BoQ
8 Agenda Day 1 What is PBIS and Key Concepts PBIS Team Who should all be on the teamRoles on the teamFaculty CommitmentInvolving all staff members in your PBIS frameworkGaining support for your PBIS framework
9 Expectations Be Respectful Be Responsible Be Safe Listen to others Allow others to speakTake phone calls out of roomBe ResponsibleContribute to discussionsTake notes as needed (use your Action Plan)Be SafeTake care of yourselfWalk
10 Attention SignalWhen I say “LISTEN” You say “UP” Let’s try it…
11 Parking LotIf at anytime you have additional questions or concerns, stick on board
12 POP Quiz Who is all needed to make PBIS effective at your school? TeachersAdministratorsParentsSafetyAll of the above
13 What is PBIS?Technical answer: (PBIS) provides an operational framework for improving student academic and behavior outcomes . More importantly, PBIS is NOT a curriculum, intervention, or practice, but IS a decision making framework that guides selection, integration, and implementation of the best scientifically-based academic and behavioral practices and interventions for improving student academic and behavior outcomes for all students.
14 Write on sticky note, post What is PBIS?What are 1-2 things you want to know more about with PBIS?Write on sticky note, post4 minutes
15 Okay, what does that really mean? Expectations for everyone in all settingsShows students how to achieve these expectations (so they don’t have to guess)Acknowledges students displaying positive behaviorsWork closer with students in need of greater interventionsEveryone working together proactivelyBuild a community in your building
16 Key Concepts PBIS is a framework, not a program Programs can fit within the frameworkSchool-wide systems and practices support students and staffBuilding relationships is criticalPBIS focuses on being proactive, not reactiveAll staff members play a key role in the climate of the buildingInterventions are different than punishments
17 Tiered System of Support Tier 1: All StudentsUniversalTier 2: One Adult/ Multiple StudentsTier 3: Multiple Adults/ One StudentA simple way to think about the tiers
18 # Schools Involved in PBIS (Nationally) (August 3, 2012) 17,779OSEP PBIS Center Aug 2012
19 PBIS is like……… Bottle of Glue A Warm Cup of Coffee from Starbucks A rollercoasterGoing to the gym
20 Elements: Tier 1 Universal Establish a team to carry on the PBIS efforts in the buildingEstablish and maintain faculty commitmentDevelop 3-5 school wide expectationsCreate area specific rules (posters in area)Create classroom specific expectation matrix (varies by grade/ subject)Create a T-Chart of Classroom vs. Office Managed BehaviorsEstablish a recognition/acknowledgement systemCreate lesson plans and system for teaching behaviorAnalyze Big 5 Data MonthlyContinue to use PBIS language and practices throughout building
23 Being a Team Allows you to: Look at old issues from a NEW perspectiveExplore the validity of “first impressions”Stimulate creativityThink outside-the-boxEstablishing a Foundation for Collaboration and Operation (i.e., Team) is the first stepSchools need this to sustain long-term changePurpose of the activity was not to find the number of squares, but to see the difference between what you can do individually and as a team.It takes longer as a group but you get more out of itAlso you see that some people tended to lead the discussion, some took notes = team members began taking on roles.The point is that you were able to see new perspectives from teaming.You can see how other people are viewing things.
24 Have you ever been a part of this team? No agenda is preparedMeeting starts lateNo time schedule has been set for the meetingNo one is preparedNo facilitator is identifiedNo one agrees on anythingNo action plan is developedEveryone is off taskNegative tone throughout the meetingIt’s easy for meetings to develop one or more of these problems.Actively plan to avoid these problems.
25 Have you ever been a part of this team? NOT PBIS Team MeetingsHave you ever been a part of this team?No agenda is preparedMeeting starts lateNo time schedule has been set for the meetingNo one is preparedNo facilitator is identifiedNo one agrees on anythingNo action plan is developedEveryone is off taskNegative tone throughout the meeting
26 A School-based PBIS Team PBIS team should remain small (3-8 members)Consider representatives that include: administration, general education teachers, special education teachers, guidance, specials teachers, parents…Consider Core Team vs. Peripheral TeamYou are considered the core team…You meet regularly and make decisions.The team shouldn't be too big… too much conversation.. harder to come to consensus…Think of a core team versus a peripheral team. The core team attends to the standard team responsibilities. The peripheral team is a resource for the core team.The peripheral team may attend meetings every other month.May want to include students (example: when developing reward system), reg. ed. teachers, special ed. teachers, paraprofessionals etc. on the peripheral team.Over time the team tends to change – keep the numbers small.Team members should represent a range of grades, not necessarily from each grade level, but should represent the entire staff.Thinking about your school team… who should be invited. Remember SAC folks are involved with financial decisions.
27 School PBIS Team Tasks Develop the school-wide PBIS action plan Monitor behavior dataHold regular team meetings (at least monthly)Maintain communication with staff and coachEvaluate progressReport outcomes to Administrator and CoachTeam responsibilitiesThe main responsibility is to support collection and dissemination of information to faculty and staffIn today’s training you'll be developing an action plan…go to tab called action plan.. Go to 2nd page… look at Critical Elements… this is what you’ll develop in these 3 days…Remember, a copy of your action plan will be collected at the end of this 3-day trainingOnce these critical elements are in place you will have PBS in your school. Then you will need to maintain the process, monitor and adjust, but the main responsibility of the team at this point is to develop the action plan.Plan for regular meetings, at least 1 per month. In the beginning you may need to meet more frequently.Make sure that everything you do as a leadership team involves getting and providing information and feedback from the school.
28 Role of Team Coordinator You are creating a newspaper ad looking for an team facilitator for your PBIS implementation.Create a job description for the newspaper.What are their roles and responsibilities?4 minutes
29 Team Coordinator- Roles & Responsibilities A school-based person who works on-siteIs the main contact person for the school-based teamIs familiar with the school-wide processFacilitates team throughout the process (ensures critical elements are in place, minutes taken, action plan created)Attends all trainings/meetings with their school-based teamsReceives extended and ongoing training from MPS PBIS Support StaffIs the Team Leader/ runs the meetingReports to the RtI/PBIS Coach
30 RtI/PBIS Coach - Roles & Responsibilities District assigned staff member who moves across schoolsIs familiar with the school-wide processAssists team throughout the processAttends all trainingsAttends school meetings as scheduledIs an active and involved team member, but not the Team LeaderIs the main contact person for the team facilitatorWorks with all schools in region
31 Administration’s Roles and Responsibilities ALL administrators are encouraged to participate in the processAdministrator should play an active role in the school-wide PBIS change processAdministrators should actively communicate their commitment to the processAdministrator should be familiar with school’s current data and reporting systemAttend the PBIS Meetings at least 6 times per year
32 Team Coordinator Recorder Timekeeper Data Specialist RtI/PBIS Coach Which of these do you have?Team Coordinator Recorder Timekeeper Data Specialist RtI/PBIS Coach
33 Suggested Team Member Roles Team Coordinator- starts the meeting, reviews the purpose of the meeting, facilitates the meeting by keeping the team focused on each stepRecorder - taking notes, transcribing the team’s responses on flip chart paper, transparency, etcTimekeeper- monitors the amount of time available keeps the team aware of time limits by giving “warnings” (i.e., “10 minutes left”)Data Specialist- is trained in entering and accessing data from the data warehouse or other data systemRtI/PBIS Coach- district-level (external) individual that facilitates the team through the process, becomes the school’s main contact
34 Team Coordinator Recorder Timekeeper Data Specialist RtI/PBIS Coach Which of these do you need?Team Coordinator Recorder Timekeeper Data Specialist RtI/PBIS Coach
35 Which of these do you have? Which of these do you need? SubcommitteesTeachingCommunicationsAcknowledgementsDataWhich of these do you need?
36 Which of these do you need? SubcommitteesTeaching- design and plan behavioral lessonsCommunications – acts as the point person for communication between the team and staff regarding PBIS and behavior issuesAcknowledgements- create and carry out acknowledgementsData- run and analyze Big 5 and other data
37 School-based PBIS Team Meets Frequently During initial planning, teams may need to meet more oftenTeam should meet at least once a month to:Analyze existing dataMake changes to the existing databaseProblem-solve solutions to critical issuesBegin to outline actions for the developmentof a planMonthly meeting usually last about one hourInitially PBS teams may need to meet more frequently, but by the end of school year meetings will probably be down to once per month.Data drives your meeting… but the first couple of meetings will probably focus on elements of the action plan, fine tuning it.
38 Enhancing Meeting Success Administrator identifies how to free staff time for participation on the PBIS TeamClearly schedule meeting dates and timesAdministrators remind staff of the significant impact and ultimate successIn all team meetings there should be structure:Look in misc. section These pages provide suggestions for:Team meeting agenda/minutesMeeting evaluation (how are we doing)Graphs suggested by SWISHelpful Hints.. If you don’t use SWIS, this section will suggest the kinds of materials you’ll need at meetings.
39 How is your school’s PBIS Team? School PBIS Team TasksHold regular team meetings (at least monthly)Monitor behavior dataCreate a monthly focusCreate/ provide behavior lessonsMaintain communication with staff and coachProvide PD and updates to staffDevelop the school-wide PBIS action planUpdate implementation as neededComplete the First 30 days Task listSee “PBIS Tier 1 Team Meeting Checklist”How is your school’s PBIS Team?Fist to Five
40 At your table Create a mock-agenda for your next meeting Be sure to cover:Analyzing behavior dataChoose focus areas/ behaviorsBehavior lessonsAdjustments to acknowledgement systemAddress any system/ procedures issuesAny PBIS Communications needed?
41 Action Plan Reflect: Discuss Do your team meetings look at data? Do your team meetings action plan?Do your team meetings just plan acknowledgements?Do you have roles and responsibilities within the meetings?DiscussWhat have you implemented within your team meetings that have made the meetings more effective?
43 Reflection Questions Action Planning Answer these questions about your SW-PBIS team, you will have 5 minutes:About what percent of your staff have bought into PBIS?What did or did not work to get faculty buy-in?What does your team need to do to get more faculty input on the critical elements?How does your team share data with the faculty?What strategies might help you get greater faculty buy-in?
44 Reflection Questions Referral Process Answer these questions about your PBIS team, you will have 5 minutes:Has your PBIS team developed a coherent discipline referral process that includes procedures for handling minor, major and crisis situations?Has the discipline referral process been reviewed with all faculty this school year?Are all faculty following the current discipline referral process? Explain why or why not.If faculty are not following the process what do you think needs to be done so that all faculty are following it? Do you think the team needs to review and possible revise the process? If yes, what suggestions do you have to make it better?
45 Team Discussion Discuss: What are some strategies to get more staff involved in your PBIS?How will we make it easy for staff to implement?When will overview be provided to all staff?
46 Sharing Data with Staff Behavior data should be shared with staff monthlyStaff meetingBulletin board in staff loungesUpdate staff on school-wide PBISAcknowledgementsFocus behaviors/ areasProvide behavior lessons to be taught
47 Increasing staff buy-in quick tips Have a PBIS calendar of all events and lessons completed in advanceProvide simple classroom strategies for behavior managementHave all staff involved in T-Chart creationUse data to show the needBuild more knowledge of PBISStaff acknowledgements (coincide with student acknowledgements)
48 Faculty FeedbackTeam should get feedback / thoughts from staff members on a regular basisA formalized survey each semesterA suggestion boxPass out note cards at a staff meetingGet input onWhat acknowledgements work (staff and students)?How are the lessons going?What behaviors are you seeing that aren’t in the data?
49 ActivityHow can you increase excitement of PBIS in more staff members? How can you get more staff members involved in PBIS around the school and in their classroom?4 minutes
50 Summary PBIS is a framework and not a program PBIS directs everything you do within a buildingTeam should represent entire staffMeetings should be data-driven with decisions being madeInvolve all staff members every month in PBIS updates and data* Inconsistency and lack of direction can impede overall school improvement!
53 Time CardsSigned and Dated Employee ID# Print Name School Name/ Site ID
54 Title of Presentation MPS Board of School Directors Michael Bonds, Ph.D., President, District 3 Meagan Holman, Vice President, District 8Mark Sain, District 1Jeff Spence, District 2Annie Woodward, District 4Larry Miller, District 5Tatiana Joseph, Ph.D., District 6Claire Zautke, District 7Terrence Falk, At-LargeSenior TeamDarienne B. Driver, Ed.D., Acting SuperintendentErbert Johnson, CPA, Chief of StaffTina Flood, Chief Academic OfficerKaren Jackson, Ph.D., Chief Human Capital OfficerRuth Maegli, Acting Chief Innovation OfficerMichelle Nate, Chief Operations OfficerGerald Pace, Esq., Chief Financial OfficerKeith Posley, Ed.D., Chief School Administration OfficerSue Saller, Executive Coordinator, Superintendent’s Initiatives