1. AEF 9-10 Rule Sets
AEFC/AEPS

2. AEF 9-10 TIMELINE Rotation Date (Movement Window Starts NET 1 Jun 04)
COMACC sends Cycle 4 AEF 9-10 certified forces message to CDRUSJFCOM
18 May 04
Book/confirm reservations with AMC’s Passenger Reservation Center
1 May 04
AF Component Commands Publish intratheater PAX reception/
onward movement plan as applicable
30 Apr 04
AFCC Validation Deadline
21 Apr 04
Execution Conference
XX Apr 04
TACC/XOPC Publish Bookable AEF
Contingency Missions
1 Apr 04
17 Mar 04
Component Command Level 4 Data to TACC/XOPC For Mission Purchase
23 Feb 04
AEFC Completes Rotation Tasking Flow/ Unit Notification
12 Feb 04
MAJCOMS Complete Sourcing Verification
29 Jan 04
AEFC Completes DCAPES Sourcing Nomination
13 Jan 04
Commanders Ensure ART Fully Updated//Prepare Forces to Deploy // ARC Buy Complete
24 Dec 03
Requirements Available for ARC Buy
18 Dec 03
CENTAF/USAFE/CONR/PACAF/SOUTHAF Approved ECS and Aviation Requirements in DCAPES W/CRM Codes

3. AEF 9-10 SOURCING PRIORITIES
AEFC schedulers will source from the AEF 9-10 TPFDD Library to fill all requirements
Determine if AEF 9-10 can be replaced by Cycle 5 AEF If not, AEF 9-10 may require 135- or 179-day initial ETL - must be coordinated through the AEFC Division Chief to AEFC/CC, or designated representative – AEFC/CV, AEFC/CD, for approval* (see extension rules)
When there is an incumbent in place, and, AEF 9-10 is exhausted:
AEFC scheduler will forward an EETL request to extend the incumbent through the AEFC Division Chief to AEFC/CC, or designated representative for approval* (see extension rules) S:\AEP\AEPS\Cycle 4\9-10\EETL
When there is not an incumbent in place, and, AEF 9-10 is exhausted:
AEFC scheduler will forward an “Air Force Shortfall Request” through AEFC Division Chief to AEFC/CC, or designated representative, for approval and for AEFC CAT to forward to AFOG. S:\AEP\AEPS\Cycle 4\9-10\AF Shortfall Request.doc * see notes page
The AEFC scheduler should continue to work with the AFCC FAM to determine if all requirements are still valid. Request the AFCC continue to validate requirements. If the AF FAM determines a requirement no longer needs to be filled, the AEFC Scheduler should request the AFCC FAM initiate an RCR (Requirements Change Request) to delete the requirement. The AEFC Scheduler should document the request in the “Comments” section and select “No Fill” in ECSS.

4. AEF 9-10 Resources Sourcing resource order (AEF 9-10)
(1) ARC volunteer buys (full UTCs only)
ARC complete buy NLT 13 Jan 04
AEFC Schedulers update ARC buy in ECSS and DCAPES NLT 21 Jan 04
(2) Cycle 4/AEF 9-10 TPFDD Library
Enablers (must be approved by the MAJCOM FAM) and ARC residuals (additional
requirements ARC agrees to fill – AEFC scheduler coordinates w/ARC AEF Cell)
AEFC scheduler forwards request to AFCC FAM to use other “suitable subs”
(i.e. substitute UTC that can meet MISCAP) - document request/result in ECSS
AEFC scheduler forwards EETL request to extend the incumbent through AEFC Division
Chief to AEFC/CC, or designated representative, for approval
(6) AEFC scheduler will forward an “Air Force Shortfall request” through AEFC Division
Chief to AEFC/CC, or designated representative, for approval then to AEFC CAT to forward
to AFOG.

5. ECS SOURCING Individual Augmentee (IA) Requirements
The following IA requirements take precedence over normal AEF 9-10 requirements**
ISG – Iraqi Survey Group (“D” series ULNs)
CPA – Coalition Provisional Authority (“D” series ULNs)
CMATT – Coalition Military Advisor Training Team (“D” series ULNs)
JTF7 – Joint Task Force 7
JTF-HOA – Horn of Africa (104HD)
Non-IA 9-10 requirements take priority over other IA requirements
Source currently filled IA requirements
Do not source: 1) new staff IA requirements (JS in the non-baseline field in DCAPES
2) unfilled staff IA requirements (JS)
AEFC IA Manager will notify AEFC Schedulers of new Joint IA requirements validated / approved for sourcing
Contact AEFC IA Manager for further guidance if required
* See notes pages for internal AEFC process ** IN follows AF guidance approved by AEFC/CC
Internal AEFC IA Process
1. Upon receipt of rotational requirements, the IA Manager (Mr. Mike Miller / Mr. Kelley Bronson) will review and insure appropriate coding in DCAPES:
JU – Joint Mission IA requirements:
- AEFC IA Manager forwards annotated spreadsheet to AEFC Schedulers
- AEFC Schedulers source as appropriate
JS – Joint Staff IA requirements
- AEFC Schedulers determine if JS billet is currently vacant or new
- if yes, do not source (annotate “vacant” or “new” in the “comments” field on spreadsheet)
- if no, source as appropriate to avoid “hostage” situation (annotate “filled” in the “ comments” field on spreadsheet)
2. AEFC IA Manager will provide annotated list to AEFC senior leadership for review.

6. ECS SOURCING Extension Rules AEF 9-10
REQUIRES AEFC/CC approval (AEFC/CV or AEFC/CD if designated)
Extending AEF 9-10 During Initial Sourcing Effort:
Compare AEF 9-10 requirements to Cycle 5 AEF 1-2 assets to determine if
AEF 9-10 initial extended ETL (135 or 179 days) is required
If AEF 9-10 requirements are not available in Cycle 5 AEF 1-2, EETL = 135, unless requirements are reduced (Cycle 5 AEF 3-4 replacements may need to deploy 45 days early).
If AEF 9-10 requirements are not available in Cycle 5, AEF 3-4, ETL = 179
AEF 9-10 stays through Cycle 5 AEF 1-2 (May require shortfall request)
Do not extend ARC Volunteers (Man-days) without permission of all concerned parties
T-Codes
T1 Initial ETL T2 Initial ETL 179
T3 Early Report ETL 135 T5 Ext In-Place ETL 135
T6 Ext In-Place ETL 179 TA Early Report ETL 150
TC Ext In-Place ETL TD Early Report ETL 165
TE Ext In-Place ETL TF Initial ETL 180
TG Early Report ETL TH Ext In-Place ETL 180
TJ Initial ETL TM Ext In-Place ETL 240
TN Initial ETL TP Initial ETL 150
?? Ext In-Place ETL 210 VE Volunteer Extension

7. ECS SOURCING Extension Rules - AEF 9-10 (cont.)
REQUIRES AEFC/CC approval (AEFC/CV or AEFC/CD if designated)
Extending AEF 7-8:
Compare AEF 9-10 assets to Cycle 5 AEF 1-2 assets to determine if AEF 7-8 extended ETL (135 or 179 days) is required
If AEF 9-10 Rotation holes can be filled with Cycle 5 AEF 1-2 assets:
AEF 7-8 Extended ETL = 135 (90+45)
Cycle 5 AEF 1-2 will replace extended AEF days early –
EETL = 135
If AEF 9-10 Rotation holes cannot be filled with Cycle 5 AEF 1-2 assets:
AEF 7-8 Extended ETL = 179 days
Process AF shortfall request for subsequent AEF pair – Elevate to Division Chief ASAP
If AF shortfall is disapproved, AEFC/CC, or designated representative, will work with deployed leadership, to determine alternative methods to meet future requirements
Do not extend ARC Volunteers (Man-days) without permission of all concerned parties * see notes page
Reference Maj Teresa Forest, AF/DPPPC, the SECAF waiver for TDYs in excess of 180 is still in effect as of 6 Nov 03. Maj Melissa Flattery, AF/DPPPA is the AF POC.
T-Codes
T1 Initial ETL T2 Initial ETL 179
T3 Early Report ETL 135 T5 Ext In-Place ETL 135
T6 Ext In-Place ETL 179 TA Early Report ETL 150
TC Ext In-Place ETL TD Early Report ETL 165
TE Ext In-Place ETL TF Initial ETL 180
TG Early Report ETL TH Ext In-Place ETL 180
TJ Initial ETL TM Ext In-Place ETL 240
TN Initial ETL TP Initial ETL 150
?? Ext In-Place ETL 210 VE Volunteer Extension

8. ECS SOURCING Other Considerations
If ARC shortfalls any ARC buys, report changes to the Requirements Branch to update “A” rotation – before sourcing to another MAJCOM (Forward to AEPX Branch box for dissemination to the applicable AOR OPR)
Continue to monitor ALL crisis PIDs in ECSS and S/T: Crisis folders, for new requirements, to ensure timely nomination, and to respond to shortfalls
Source DWS, DWX, DXS, DXX not to exceed total simultaneous DW
(see: and AFI para 7.21
for coding/ posturing/sourcing information)
Nominated units must meet capability specified in TPFDD
Only AFCC can add, delete, change, or substitute requirements
Tasked units can request waivers from deployed commanders (e.g. Line remarks, rank substitutions) IAW AFI , para
Sourcing of one UTC to multiple FOLs is permitted
No early rotations authorized!
Coordination is key to success!
“Longer” tours remain, specified in TPFDD & DRMD – as previously approved by CSAF
Limited to joint positions, or those requiring continuity, host nation liaison, or critical to security

9. ECS SOURCING Other Considerations (cont)
Review current procedures for using and processing ECSS, ART and DCAPES data
Ensure you have needed reference material*
Base alignment template, sourcing rule-sets, PAS and MAC codes, MANFOR, GLOC table, “T” and “N” codes, line remarks table, UICs, T-PAS
ARC UTCs
Schedulers will work with the AFRC and ANG AEF Cells and AEFC CG and CR for additional ARC volunteers
LINK SOURCING TO LIBRARIES
If UTCs are broken to fill other UTC requirements notify the MAJCOM FAM which AEF library UTC is being broken, so it can be appropriately marked as tasked in ART
Coordinate with MAJCOM counterparts
Your judgment is key. If in doubt, ask AES, AEO and AEP
Share good ideas – processes
*see notes page for helpful links
Line Remarks:
MISCAPS without going through DCAPES: 
Go to:  Wartime Readiness (bottom left of page) 
MANFOR (3rd button on left of screen)
  Click 1st UTC MISCAP file (In excel and allows you to set a filter)
AF_PAS.xls : available at \\LFI-FS-ACC-DRU\AEFCShared\AEF Center Shared Information\Pas\AF_PAS.xls

10. QUESTIONS?