Presentation on theme: "Emergency Communications"— Presentation transcript:
1 Emergency Communications Nevada Digital Government SummitThursday, December 6 3:20 - 4:20 PMEmergency CommunicationsJim O’Brien, PhDDirector,Clark County Office of Emergency Management and Homeland Security
2 Emergency Communications Natural disasters in recent months have shown more than ever the critical role of technology in business continuity and in the community as a whole. Communications, interoperability, quick response, information availability and public alerts are all vital concerns.This session will provide an overview of all state and local government emergency communications systems available in the state of Nevada.
3 Emergency Management“Emergency” – both a noun and adjective
4 OVERVIEW …what we’ll cover Our Vulnerabilities and Need for Communications …the situations and people who use itThe Types and Applications of Communication Systems …the old, the new, and the gluePresent Status and Direction …the problems and what we’re doing
5 IN NEVADA …we have Vulnerabilities and Need EVERYDAY PS OPERATIONS – 95% of Communications USEOCASIONAL Natural DisastersFlash FloodsEarthquakesWildfiresPOTENTIAL Man-caused IncidentsHazMat IncidentsLarge Scale Accidents, e.g. Pepcon Explosion, Galaxy CrashTerrorist Vulnerability
6 IN NEVADA …we need Vulnerabilities and Need All three basic classes of communications in a large emergency:OPERABILITYINTEROPERABILITYPUBLIC COMMUNICATION
7 IN NEVADA …we need More INTEROPERABILITY, and the training to use it. Vulnerabilities and NeedIN NEVADA …we needMore INTEROPERABILITY, and the training to use it.
8 What is Interoperability? “Interoperability is the ability of appropriate officials and personnel to effectively communicate by radio across jurisdictions and with each other, when authorized, as needed and in real time.”
10 Interoperability Continuum - SAFECOM Designed to help the public safety community and local, tribal, state and federal policy makers address critical elements for success as they plan and implement interoperability solutions.Dimensions include: - Governance - Standard operating procedures (SOP) - Technology- Training and exercise - Usage, or how often is it employed
11 IN NEVADA …we have …challenges Vulnerabilities and NeedIN NEVADA …we have …challengesDiffering Frequency Bands in useVHF/150MHz UHF/450MHz 700/800MHz Differing Technologies Conventional & Trunking Wide and Narrowband Analog and DigitalDiffering Protocols Motorola Macom P25
12 Vulnerabilities and Need NCSC5 years oldChartered by Executive OrderCharged to produce InterOp PlanRepresentative body – 21 membersRepresent: - Multi Disciplines - Multi Jurisdictions - Multi Levels of Government & NGOs
14 2002 - Communications Conference Held NCSC Established Nevada Communication Interoperability PlanNCSC Established Existing Plan Overview - BACKGROUNDCommunications Conference HeldNCSC Established2003 – Legislature : Create InterOp PlanPlanning Grant, consultantSurvey, RecommendationsPlan v.1 Oct05 SAFECOM Assistance2006 – Plan v.2 Apr06
15 NCSC starts work, many participants provide input to SCIP v.3 Nevada Communication Interoperability Plan Existing Plan Overview - BACKGROUND2007DHS announces all states must create a State Communication Interoperability Plan (SCIP) by 3dec07NCSC starts work, many participants provide input to SCIP v.3SCIP Plan v.3 approved and submitted 3Dec !!!
16 Nevada Communication Interoperability Plan Existing Plan Overview NCIPPlanv.2SCIPPlanv.3NCIPPlanv.1Oct05Apr063Dec07
17 NV Radios by Proportion WashoeClark* Note: Esmeralda, Lincoln not shown
19 Status and Direction Standard Operating Procedures Needed to OPERATE effectivelyNot in place throughout Nevada’06 grant funds - Initial DevelopmentMust Be Accepted, Adopted, Used
20 SOP & Training Module – ’06 HSGP To develop SOPs for use statewide by all public safety communications usersDevelop common nomenclature, terms & definitionsDevelop training materials & syllabusDevelop policies for jurisdictional adoption, and presentLead agency: LV Metro Police DeptBudget : $556,400
21 Engineering Module – ’06 HSGP To complete technical data collectionPerform detailed engineering for interconnects & gatewaysProduce comprehensive interoperable frequency plan statewideProduce individual system-oriented integration plansLead agency: Dept of Information TechnologyBudget: $556,400
22 Status and Direction Four Technology Methods in Plan: Radio Caches GatewaysInterconnectsStandards Convergence
23 Status and DirectionFour Technical Methods in Plan:Radio Caches - “swap radios” approach - Simple, easy to understand method - Basic contingency/backup provisionGatewaysInterconnectsStandards Convergence
24 Radio Cache Module – ’06 HSGP Procure, maintain and hold available for use statewide, a cache of portable radiosLead Agency: LV Metro Police Dept.Budget: $500,000
25 Status and Direction Four Technical Methods in Plan: Radio CachesGateways - “Cross-band” connected repeater - Creates one mutual aid channel - Fixed:Distributed on mtn top sites - Mobile: setup at incident siteInterconnectsStandards Convergence
27 Short-Term GatewaysShort-term proposal is to link the two main components of the Nevada radio system:700/800 MHz (Core Four) & 150 MHZ (rural)Some gateways currently exist, but need to be expanded statewide.Preliminary estimate for short-term: $2.4MCost does not include integration of other frequency bands.
28 Gateways & Interconnects Module – ’06 HSGP To procure, install and implement interconnections among major radio systems and geographically distributed gateways among radio bandsLead Agency: Nevada Department of AdministrationBudget: $2,400,000
29 Status and Direction Four Technical Methods in Plan: Radio CachesGatewaysInterconnects - Similar to “shared channels” -Digital links btwn trunking systems - Multi “channels” provided btwn sys - All available through one radioStandards Convergence
31 Core Systems – Short & Long-Term By connecting the major trunked systems a single “virtual” system is created.Nevada Shared Radio System (NSRS)Southern NV Area Communication Council (SNACC)Washoe County Regional Communication System (WCRCS)Las Vegas Metropolitan Police (LVMPD)[ability to connect addition core systems]
32 Status and Direction Four Technical Methods in Plan: Radio CachesGatewaysInterconnectsStandards Convergence – P25 and IP - Migration to one open standard - Different mfr radios work together - Long term gradual change-out and upgrade at normal replacement times
34 Status and DirectionRadio CachesGatewaysInterconnectsStandards ConvergenceTechnology Status - Detailed Engineering work funded w/ ’06 - Engineering Consultant – CTA – 11Sep07
35 Status and Direction TRAINING & EXERCISE Training and Exercises ID’d in SCIPTraining Plan, Materials Development funded w/ ’06 HSGP grantDelivery of Statewide Training and Exercise program part of PSIC grantPSIC T&E request : $1.1M over 3yrs
36 Public Safety Interoperable Communications (PSIC) Grant Status and DirectionPublic Safety Interoperable Communications (PSIC) Grant‘One-Shot’, one-time Grant for developing Interoperable CommunicationsNevada allocated $12.1M (total nationwide $964M)Three year performance periodApplication just submitted 3Dec07 for DHS/NTIA Approval
37 Status and Direction Grant Summary for Interoperable Communications HSGP FFY06 - $6.1M thru Jun09HSGP FFY07 - $3.0M thru Jun10PSIC one-shot - $12.1M thru Sep10
38 Thank youQuestions?“Patience and perseverance have a magical effect before which difficulties disappear and obstacles vanish.”John Quincy Adams
39 Nevada Communication Interoperability Plan Existing Plan Overview Mark Blomstrom – Blomstrom Consulting, Inc.Las Vegas Urban Area Program Manager
40 Nevada Communication Interoperability Plan Existing Plan Overview This Overview:Brief Background and ProcessExisting Plan Contents – “NCIP” v.2Q&ALater:New Draft Plan – “SCIP” v.3Opportunity for Input to v.3
41 Nevada Communication Interoperability Plan Existing Plan Overview Why is this important ?StrategyNCIP/SCIPPLANInvestment‘06‘07PSIC‘08
42 Nevada Communication Interoperability Plan Existing Plan Overview Definitions:NCIP : “Nevada Communication Interoperability Plan” – v.1, v.2SCIP : “State Communication Interoperability Plan” – v.3TIC Plan : “Tactical Interoperable Communications Plan”
43 The Beginning2 years in the making by the Nevada Communications Steering Committee (NCSC).NCSC stakeholders representing northern & southern NV, rural & urban, & state, county and local governments.Prompted by AB441 legislation.Developed with assistance from the SAFECOM office of the Department of Homeland Security.A living document revised as conditions change.
44 Who are Public Safety Agencies? Fire ServicesLaw EnforcementEmergency ManagementGovernment Administrative ServicesEmergency Medical ServicesPublic HealthHealth CareHazMatPrivate IndustryVolunteer OrganizationsPublic Safety CommunicationPublic Works
45 Statement of Principles NCSC encourages & maintains a governance structure emphasizing transparency, accountability and collaboration.NCSC encourages comprehensive focus on key success factors – governance, SOPs, technology, training and exercises.NCSC reviews research on best practices/ lessons learned.NCSC not to be controlled by the State – must remain representative of entire NV public safety community.
46 Standard Operating Procedures (SOPs) Nevada Communication Interoperability Plan Existing Plan Overview - CONTENTSGovernanceStandard Operating Procedures (SOPs)TechnologyTraining and Exercise
48 Tech Standard for P25To move towards long-term convergence, a technical protocol/standard must be adopted.P25 is an open system, developed nationally for over 15 years.P25 establishes a common protocol, allowing radios from different vendors to effectively communicate.P25 does not address radios operating in different frequency bands or issues such as standard operating procedures.
49 P25 RecommendationsLong–range plan includes long-term convergence of all radios within the state to digital, open standards technology, implementing current version of P25.A phase-in timetable will be used.Exemptions considered upon written notice showing good cause and approved by NV Homeland Security Commission.
50 Assumptions“Capable” is defined as the ability to be quickly upgraded via the loading of a software program to actual P25 Common Air Interface operation.“Capable” in this context does not mean the equipment must actually operating in P25 mode when purchased, rather that it be “capable” of simple upgrade to such operational mode at a future time.In every case where purchase of P25 capability is mandated, the equipment is for capability to accommodate the most recently approved version of the P25 standard.
51 Long-Term Convergence The plan emphasizes convergence over time.Upgrading when equipment otherwise needs replacement on maintenance schedules, not a wholesale change out.Preserving the public’s existing investments in communications technology.Require new purchases comply with Plan.Allow existing equipment serve out its useful life.
52 TIMETABLE continued Effective July 1, 2009 Effective July 1, 2011 All radio equipment purchased for use in systems operating below 512 MHz shall be P25 capable.Mobile radios and portable radios purchased for use in existing radio systems operating above 512MHz shall be P25 capable.Core Four systems and any system directly connected shall be P25 capable.Effective July 1, 2011All radio systems and equipment in the State, regardless of operating frequency or the system it is purchased for, shall be P25 capable.Effective July 1, 2013All radio systems and equipment in the state shall be operating in P25 mode for normal, operational voice communications. Multi-mode operating, for interfacing with out-state systems, may be retained and used as needed.
53 TIMETABLE Effective October 1, 2005 (FED YR 2006) All radio equipment (end user, consoles and backbone) purchased using grant dollars shall be P25 Common Air Interface capable.The Core Four systems are exempt from mandatory compliance until July 1, 2009.Radio systems that do not use or apply for grant funding are exempt until July 1, 2007.Other exemptions granted by the Commission on a case-by-case basis.Effective July 1, 2007All mobile & portable (end user) radio equipment purchased shall be P25 capable.All radio equipment (consoles & backbone) purchased shall be P25 capable.
54 Grant Funding Initiatives Nevada Working Group established for DHS Homeland Security Enhancement Plan and Grant Funding requestNevada Enhancement Plan is created, identifying 11 InitiativesEach Initiative results in an Investment Justification (grant app) for FFY06Interoperability Communications ranked as #1 priority among the 11 Investment Justifications
56 Grants (continued) Nevada Awarded almost $20M in May 2006 Interoperable Communications justification receives $6.1MFunds became available in August 2006
57 Grants (continued)Communications Interoperability project consists of six modules:EngineeringStandard Operating Procedures (SOP) & TrainingMicrowave EngineeringGateways & InterconnectsRadio CacheSNACC Simulcast
58 Microwave Engineering Module Complete detailed technical plans & engineering for expansion of multiple-user microwave systems within Clark CountyLead Agency: Clark County Dept of Information TechnologyBudget: $180,200
59 SNACC SimulcastEngineer and implement a simulcast radio system for use with 16 or more designated interoperable talk groups (channels) within the Clark County Urban areaLead Agency: SNACCGrant budget: $1,700,000Grant funding to be matched by SNACC funds
60 Progress To Date Project manager hired Project Team developed: - Lead Admin Agencies- Project Coordinators Engineering – Mark BlomstromSOP & Training – Dennis CobbGateways – Dave McTeer Radio Cache – Brett Primas Microwave Engrg – Kathi Lowry SNACC Simlcast – Jim Wilson
61 Progress To Date (continued) Project Plan and Scope documentation completedProject Communication and Summary Status Report documentation completedSection 0 RCIP Project0.1 Project Scope and Limitations0.1.1 Project Scope and Objective StatementThe overall objective of this project is to significantly advance the state of communications interoperability throughout Nevada to realize a commonly-understood and consistently-available level of basic interoperability, with additional capability available to be applied where and when needed.“The purpose of this [grant-funded project] is a well coordinated and pre-planned response to this problem [of communications interoperability]. In accordance with our established Plan, and using our developed Governance, we expect to complete detailed engineering and develop Standard Operating Procedures for interoperability. With the engineering, we expect to deploy emergency radio cache, build gateways between bands, and interconnect four major systems to create a “system of systems”. We expect to put policies in place throughout Nevada adopting the SOPs and use of this equipment to create a minimum common level of interoperability. Finally, we expect to create training materials for long term training on the above. Implementing these module steps using [grant] funds will result in the single largest and most effective advancement of interoperable communications possible throughout Nevada.”Extract from grant application for Nevada: “FFY06 DHS Investment Justification: Interoperable Communications”; part I.A.Project ObjectivesThis describes the high-level project objectives.Obj. IDMajor Project Objectives1.0Complete the Engineering Module. (See section 1 in this document.)2.0Complete the SOP and Training Material Development Module. (See section 2 in this document.)3.0Complete the Gateways and Platform Interconnects Module (See section 3 in this document.)4.0Complete the Radio Cache Module. (See section 4 in this document.)5.0Complete the Microwave Engineering Module. (See section 5 in this document.)6.0Complete the SNACC Simulcast Module. (See section 6 in this document)Major Requirements AddressedSpecific user requirements, functional requirements, needs and weaknesses previously identified are tied to the major objectives. These are keyed to sections of this document as numbered in the Table of Contents, and to the major objectives as defined in Section References are to documents identified in C.3 References and Associated Documents.Req. IDRequirement, Need or Weakness Addressed1.1Addresses NCIP Action Items: T1, T3, T4, and T6.
62 Progress To Date (continued) Requirements definition for Engineering Module completedRFP process to procure engineering services for Engineering module proceedingSNACC Simulcast module approved as project and contract amendment by SNACC. Contract amendment executed.Microwave Engineering module underway with Clark County
63 Progress To Date (continued) Request made and commitment received from federal Dept of Justice – Wireless Management Office “Integrated Wireless Network”for technical review of pending engineering work involving federal communication interfaces
64 Progress To Date (continued) Request made of the federal Dept of Homeland Security – Interoperable Communications Technical Assistance Program (ICTAP)….for technical assistance with - authority to use CASM system - development of state TIC plan - engineering review of workRequest is still pending 12/06 (favorable)
66 Communication Assets Survey and Mapping (CASM) Tool What is CASM?A web-based tool that assists public safety agencies to collect and visualize data on voice Land Mobile Radio (LMR) equipment and interoperability methods in a State or Urban Area.Map-based display interface that enables users to visualize their data and drill-down into more detail through hyper-linked text windows.Identifies interoperability gaps with its inter-agency interoperability analysis.Produces the Tactical Interoperable Communications Plan (TICP) Section 3 and Appendices B-E.Usage (as of November 2006)Currently 57 Urban Areas and States setup45 UAs with data entered12 with name, map, and geo-location infoAveraging 700 logins and 9,000 entries per monthMore than 720 CASM user accounts
67 Resource Status – as of 12/31/06 Beginning balance $6.075MExp/Encumbered $0.823M______________Remaining balance $5.252MNeither funding surplus nor deficiency is anticipated at this time
68 Proposed Modifications to Investments No modification to FFY06 Investment is proposed at this timeRequest for FFY07 will focus on Training Exercise and MicrowaveRequest for FFY08 will focus on Equipment
69 Near Term and Delaying Factors Engineering module will not be done within FFY07 grant app timeframeDevelopment of TIC plan may provide additional ‘course correction’Senator Mark Amodei BDR
70 Ongoing Info: Progress reports given at monthly meetings of NCSC Next Meeting: March 6, 2007Website:
71 Nevada Commission on Homeland Security established Nevada Communication Interoperability Plan Existing Plan Overview - BACKGROUND2003Nevada Commission on Homeland Security establishedLegislature : Create InterOp PlanNCSC cogitating, gathering input ……
72 NCSC Applies for Planning Grant Consultant starts, work, survey Nevada Communication Interoperability Plan Existing Plan Overview - BACKGROUND2004NCSC Applies for Planning GrantConsultant starts, work, surveyNCSC continues cogitating, gathering input ……
73 Consultant provides recommendations SAFECOM requested to assist Nevada Communication Interoperability Plan Existing Plan Overview - BACKGROUND2005Consultant provides recommendationsSAFECOM requested to assistPlan v.1 Drafted, Approved Oct05SAFECOM starts user focus process
74 SAFECOM completes user focus process Nevada Communication Interoperability Plan Existing Plan Overview - BACKGROUND2006SAFECOM completes user focus processPlan v.2 Drafted, with SAFECOM inputv.2 Approved Apr06