1. Cooperative Print Archiving by Discipline Developing an Infrastructure to Sustain Scholarly Resources in Agriculture Amy Wood Project Director Center for Research Libraries Lizanne Payne Print Archives Consultant

2. Implementation Phases 1.Assemble supporting information base 2.Document baseline archiving conditions and services 3.Create consensus on expanding archives and services 4.Develop and implement expanded archiving agreements

3. Participation Participants: Penn State, Texas A&M, North Carolina State, Cornell Provide records or data on print, microform and digital holdings of identified collections Provide information on archiving conditions and services and existing agreements Participate in webinars or teleconferences to develop five year plan for expanding current archiving and to formalize existing commitments

4. Phase 1: Assemble supporting information base (beginning Summer 2011) Obtain existing metadata describing holdings of printed source materials and corresponding digital surrogates from project partners Enter data in web accessible central database –Summer 2011: CRL catalog –Summer 2012: Print Archives Preservation Registry (PAPR)

5. Phase 2: Document baseline archiving conditions and services ( September – November 2011) Compile detailed information on integrity of sample print materials Determine or verify existing storage conditions Inventory existing services provided by holding institutions Link or add preservation information to bib and holdings information base

6. Phase 3: Create Consensus on Expanded Archives Develop and specify proposed new terms, services (Sept 2011 – April 2012) Develop and specify business model and governance (Jan – Feb 2012) Prepare proposed agreement (Jan – March 2012) Convene Agriculture collections meeting, present proposal at USAIN 2012 conferenceUSAIN 2012

7. Phase 4: Develop and Implement Expanded Agreements Research and survey of additional holdings (April – Sept 2012) Develop list of priorities for collections beyond USAIN and CHLA list (Feb – Sept 2012) Expand number of participating libraries (April – Sept 2012) Develop formal agreements, documents (July – Sept 2012)

8. Proposed Web Meetings Sep 14: Overview of print archiving agreements Oct 12: Selection of materials Nov 16: Retention, access, and services Dec 14: Disclosure and discovery Feb 2012: Business model & governance

9. Project URL Archiving by Domain: Agriculture http://www.crl.edu/node/7371

10. Many Shared Print Programs in the U.S. Shared Storage Copy UC RLFsOhioLINKPASCALWRLCMinnesota MLAC Library- Nominated Titles TRLN ASERL Journal Retention By Publisher UC Libraries Orbis-Cascade Alliance PALCI Five Colleges (MA) CIC Shared Print Repository By Format CRL International Newspaper Directory (IMLS) CIC Gov Docs Other WEST risk- management categories CRL domain- based archives (IMLS) ASERL Collab Fed Depository Hathi Trust print management (TBD) examples

11. Operating Plan (how it works) Administrative Plan (how it is managed) Characteristics of Shared Print Programs SelectionLocationValidationDisclosureAccess OwnershipRetentionBusiness ModelGovernance

12. WESTCIC-SPRASERL Journals Archive facilitiesLibraries and storage facilities Indiana U. storage facility Libraries and storage facilities Members~ 1001038 SelectionBy risk profileSTM from Elsevier, Springer, Wiley Library-nominated OwnershipArchive HolderOriginal Owner Retention25 years (to 2035)25 years25 years (to 2035) AccessDigital preferred; physical in-library only [TBD]At owning library’s discretion Business ModelShare upfront costs of archive creation (validation) Share upfront costs of archive creation AND ongoing retention No cost sharing, libraries absorb own costs Key Features of Major Shared Print Programs

13. Outline of Current USAIN/ASERL Operating Plans Core Historical Literature of Agriculture (CHLA) ASERL Center of Excellence by agency or domain Selection Criteria Decentralized Storage facility or library not specified Location None specified Validation Standards ASERL: Catalog in WorldCat Disclosure ASERL: via existing ILL agreements Access/delivery services

14. Outline of Current USAIN/ASERL Administrative Plans Original library Ownership ASERL CFDP: perpetual implied Retention Libraries absorb own costs Business Model None specified Governance

15. Next Steps and Discussion Thoughts about –Ownership –Retention –Validation –Disclosure –Access Next web meetings –Oct 12: Selection of materials Nov 16: Retention, access, and services –Dec 14: Disclosure and discovery –Feb 2012: Business model & governance