1. 9 February 20051 Managing Serials in the Electronic World Jan Clark Serials librarian University of Newcastle

2. 9 February 20052 Introduction Current situation here at Newcastle Issues that are common problems for everyone Demonstrate our link resolver Q & A

3. 9 February 20053 Shift in subscriptions

4. 9 February 20054 Newcastle’s situation (1) Project phase 1.Librarian appointed to oversee management of ejs 2.Separate A-Z list on web 3.Subject listings based on web 4.Separate access database 5.E-access only noted on OPAC where print record for title existed

5. 9 February 20055 Newcastle’s situation (2) Transitional phase 1. Bibliographic records being added to OPAC 2. Acquisitions information being entered 3. SFX launched (OpenURL link resolver) 4. Developing workflows 5. Training staff

6. 9 February 20056 Newcastle’s situation (3) Mature phase 1. Electronic journals embedded in normal activity of Periodicals department 2. Serials will mean any title published at intervals with no end date, regardless of format

7. 9 February 20057 Issues encountered in transitional phase: Integration of workflow 1. Staff Concerns Training Time 2. Differences/similarities in workflow

8. 9 February 20058 Patterns of workflow ProcessPrintElectronic New product Consideration Trial ? AcquisitionOrder process Creation of record Licence check/negotiations Technical considerations Pricing alternatives Order process Creation of record ReceiptCheck-in Labelling Shelving Implementation (Registration/Activation) Testing access Checking extent of access MaintenanceClaiming Binding Withdrawal Preservation Troubleshooting Licence renewal User support Claiming Statistics

9. 9 February 20059 Issues encountered in transitional phase: Record keeping and access to ejs 1. Subscribed material 2. Free material 3. Titles in databases 4. Link Resolver 5. Acquisitions records

10. 9 February 200510 Issues affecting everyone Budgeting Licensing Model NESLi2 Licence : http://www.nesli.ac.uk/model.htm ALPSP: http://www.alpsp.org/htp_licens.htm#mod http://www.alpsp.org/htp_licens.htm#mod Software compatibility Branding

11. 9 February 200511 Issues affecting everyone Cataloguing The Serials Librarian vol. 46 no. 1 / 2 2004 Linking Authentication Shibboleth : http://shibboleth.internet2.edu/http://shibboleth.internet2.edu/ User support

12. 9 February 200512 Issues affecting everyone Archival policy Expectations of users Open access Big deals Statistics Counter: http://www.projectcounter.org/code_practice.html http://www.projectcounter.org/code_practice.html

13. 9 February 200513 Promoting and accessing electronic journals Formerly complicated to ascertain availability 1. Resource discovery and resource location separate activities 2. Two lists to search 3. Lists did not include database and free titles

14. 9 February 200514 Promoting and accessing electronic journals Link Resolver (SFX) uses OpenURL to identify availability of material Link between resource discovery and location requires less effort Demonstration

15. 9 February 200515..and finally Any questions? Thank you