1. Youth & Family Services
Great Oaks Village Transition Plan Update
July 2, 2013

2. Presentation Outline ForeFront evaluation and recommendations
Transition Team and activities
Performance
Adjustments and new contract
Pursuing new funding opportunities
Summary

3. Presentation Outline ForeFront evaluation and recommendations
Transition Team and activities
Performance
Adjustments and new contract
Pursuing new funding opportunities
Summary

4. ForeFront Study
GOV has a strong reputation; licensed, quality, program services and is accredited (Council On Accreditation)

5. ForeFront Study
Current GOV operation is out of phase with residential group home trends
General Revenue support has increased over the years
Training, staff shift schedule, revenue generation and community partnerships need reviewing

6. ForeFront Study
BCC decision was to re-engineer GOV financing, structure and services
Reduce County general revenue contribution
Re-purpose resources to align with community needs
Strengthen and integrate a fuller continuum of child welfare services
Maintain or amend current contract with Department of Children & Families (DCF)
Subcontract for services and subleasing facility is being considered
Maximize revenue; balance budget; reduce operational costs

7. Presentation Outline ForeFront evaluation and recommendations
Transition Team and activities
Performance
Adjustments and new contract
Pursuing new funding opportunities
Summary

8. Transition Team
Transition Team formed to lead new operating activities
Dr. Tracy Salem, Youth and Family Services
Randy Lewis, Medical Clinic
Myra Richardson, Great Oaks Village
Julian Robb, Oaks Community Intervention Program
Along with ForeFront’s support, the transition team reviewed all aspects of GOV operations
Intake referrals
Training
Expansion of behavior management system (Trauma Informed Care)

9. Presentation Outline ForeFront evaluation and recommendations
Transition Team and activities
Performance
Adjustments and new contract
Pursuing new funding opportunities
Summary

10. GOV Performance
Contract for fiscal year ’12 -’13 was the beginning of our “new way forward”
Contract covered 40 beds on the GOV campus, plus 3 beds in the respite shelter
Compensation per bed increased to $ per bed
Began to receive a more complex client
Provided funding to the lead agency in order to help address deep end client needs in our county

11. Performance New leadership – Dr. Tracy Salem, Acting Manager
New organization structure – eliminated and/or realigned positions
Improved shift schedule – alternating 12 hr 3 and 4 day work weeks
Flexibility with short term placements
Trauma Informed Care becomes our primary behavior management system-
Improved dialogue with the lead agency and Department of Children
& Families (DCF)

12. Presentation Outline ForeFront evaluation and recommendations
Transition Team and activities
Performance
Adjustments and new contract
Pursuing new funding opportunities
Summary

13. Fiscal ‘13- ‘14 contract
Contract proposal utilized all of the state allocation - $2.6M
46 beds at GOV and the Youth Shelter at $ a day (FY 11/12 the contract was $115 a day at GOV and $130 a day at the YS)
90% occupancy rate is a realistic goal that will draw down $158,757 a month
6 beds at the new “Welcome Center” which will care for children ages 0 – 17 who are awaiting permanent placement
The Welcome Center will earn $306,600 for the year
Intake criteria better defined

14. Presentation Outline ForeFront evaluation and recommendations
Transition Team and activities
Performance
Adjustments and new contract
Pursuing new funding opportunities
Summary

15. New Funding Opportunities
Independent Living Services contract will come out for bid this summer
Re- Activate Medicaid number
Behavioral Health Overlay Services (BHOS) allows GOV to bill for the services they currently provide
Therapeutic Behavioral On-Site Services (TBOS) will offer therapeutic services to the youth, these services are currently provided by Devereux
Other Family Services programs and DJJ have potential for new partnerships and funding

16. Presentation Outline ForeFront evaluation and recommendations
Transition Team and activities
Performance
Adjustments and new contract
Pursuing new funding opportunities
Summary

17. Summary GOV transition process is near completion
Improved performance and communication with partners
Implementation of best practices in our behavior management system
New organizational structure and leadership is in place
New contract maximizes revenue potential

18. Youth & Family Services
Great Oaks Village Transition Plan Update
July 2, 2013