1. Civilian Personnel Management “Ensuring Freedom’s Future”
and
Administration of
US Citizen Employees
Presented by:
435 MSS/DPCR-T
Ramstein Air Base, Germany
“Ensuring Freedom’s Future”

2. “Ensuring Freedom’s Future”
Course Administration:
Class hours / Breaks
Handouts / Course Critiques
Subsistence
Rest rooms
Smoking
Certificates
“Ensuring Freedom’s Future”

3. “Ensuring Freedom’s Future”
Introductions:
Please interview your assigned partner and introduce him/her to the class.
Find out and share the following info:
Name, Job Title and Work Center/Job
Professional Background (length of service, previous jobs, how long in current position, how many US currently under supervision)
Personal Info as desired, i.e. marital status,children, hobbies
Specific items they want to hear about in this course
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4. “Ensuring Freedom’s Future”
SOURCES OF AUTHORITY
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5. “Ensuring Freedom’s Future”
Purpose:
To acquaint supervisors with the hierarchy of laws, regulations and instructions that govern the DoD Personnel Management System any Air Force specifics.
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6. “Ensuring Freedom’s Future”
Law passed by Congress for the top level of authority to perform personnel functions. Listed below are some of the better known applicable laws:
Civil Service Reform Act
Veterans’ Preference Act
Spouse Preference Act
Equal Employment Opportunity Act
Civil Rights Act
Rehabilitation Act
Age Discrimination in Employment Act
Equal Pay Act
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7. “Ensuring Freedom’s Future”
Executive Orders are issued by the President: EO Drug Free Federal Workplace EO Employment Opportunities for Military Spouses at NAF Activities
Court Decisions result from legal action taken against the government by employees and are also binding and applicable in conducting day-to-day government business. Current limitations on temporary appointments were resulting from a court decision.
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8. “Ensuring Freedom’s Future”
OPM Policies and Procedures:
Code of Federal Regulations (CFR)
Office of Personnel Management (OPM) (Title 5 Administrative Personnel Parts )
Merit Systems Protection Board (MSPB) (Title 5 Parts )
Equal Opportunity Commission (Title 29 Labor Parts )
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9. “Ensuring Freedom’s Future”
Department of Defense Instructions
Air Force Supplementation:
of DoD Instructions
of OPM regulations
AF supplements
AF regulations
AF Policy Directives
AF Instructions
AF Pamphlets
Memorandums and Letters
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10. “Ensuring Freedom’s Future”
MAJCOM Guidance
Unit Manpower Document (UMD)
Base Regulations
Operating Instructions
Status of Forces Agreements
Union Contracts
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11. “Ensuring Freedom’s Future”
Appointing Authority
Within the Air Force the authority to appoint, promote, reassign, discipline, demote, detail, compensate and separate employees rests with the Secretary of the Air Force and is delegated to the Installation Commander (APPOINTING AUTHORITY)
The CPO administers the use of the appointing authority
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12. SUPERVISORY RESPONSIBILITIES
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13. “Ensuring Freedom’s Future”
Purpose
To acquaint supervisors with:
Supervisory Responsibilities
Organization of the Human Resources Office
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14. “Ensuring Freedom’s Future”
Supervisory Responsibilities:
Select Employees
Assign Duties
Conduct and Performance
Training
Resolve Complaints/Maintain Discipline
Observe Merit System/Avoid Discrimination
Affirmative Action
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15. “Ensuring Freedom’s Future”

16. Electronic Management Tools “Ensuring Freedom’s Future”
Purpose
To familiarize supervisors with Data Systems and electronic tools available to assist them in executing their personnel management responsibilities.
DCPDS is actually composed of several separate systems, applications, and tools that are not in an “integrated” software package as they were in the Functional Process Improvements (FPI’s). At the core of DCPDS is Oracle HR. Oracle HR is the application where users create, coordinate and submit requests for personnel action (RPA’s). It is where person and position data are maintained.
Another component of DCPDS is the Customer Service Unit (CSU) Application, a data reporting tool. Attached to the CSU database is a meta data layer, a predefined set of views of the database specifically designed for fast ad hoc data queries. There are also a number of other related systems and “add-ons” that are part of DCPDS, e.g. Coredoc, Resumix, Oracle Training Administrator (OTA).
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17. “Ensuring Freedom’s Future”
Defense Civilian Personnel Data System (DCPDS) –
alias ORACLE, Modern System, 11i and others
Civilian Support Unit (CSU)
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18. Defense Civilian Personnel Data System DCPDS)
(The central DoD Personnel System houses all personnel data for all DoD employees and is located at AFPC in San Antonio)
A useful and necessary tool for every supervisor which allows the following:
Initiate personnel actions and track their status
View information about subordinate employees
Create, modify, and update position management data
Retrieve information and print reports
Access MYBIZ and MYWORKPLACE to create, modify, review and coordinate employee Objectives
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19. “Ensuring Freedom’s Future”
Civilian Support Unit (CSU) (A subset of data from DCPDS refreshed daily and stored locally)
The CSU provides a readily available method to view and retrieve employee, position and payroll data e.g.
Basic Employee Information
Resource Data (cost center, PEC, salary payments)
Training History
Awards
as well as a number of canned reports on your entire workforce, such as birthday listings, personnel/position listings, etc…
The Civilian Servicing Unit (CSU) Application provides civilian personnel
data to supervisors and managers at their desktop workstations, without
having to call the civilian personnel office.
• The data comes from the main civilian personnel DCPDS database and is
not more than one day old.
• Additional data (payroll and leave) comes from the Defense Finance and
Accounting Service (DFAS) payroll system and is updated each pay
period (every two weeks).
• CSU Application users are given access to records of the employees in
their organization only.
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20. “Ensuring Freedom’s Future”
CSU Displays
The “Displays” menu consists of buttons that lead to screens of data, grouped
into three major categories :
· Human resource management
· Civilian career brief/Demo project
· Personnel processing
These major categories are further divided into sub-categories such as
benefits, education, training, suspense, etc. You can click on any of the
display screen buttons if you know which screen you want to view.
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21. Basic Employee Information “Ensuring Freedom’s Future”
CSU Displays
Basic Employee Information
Each data screen has the same header information at the top (employee name,
SSAN, position title, etc.)
Blue fields indicate that there is a pop- up window associated with that field--
either a translation of the code value contained in the field, or a listing of the
values applicable to that field, or a window of other data fields associated
with that data field. Click on the blue field to display the pop-up window.
For instance, on the Basic Data screen, clicking on the blue field labeled “Pay
Data” displays a window of pay-related data (basic pay, locality pay, etc.).
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22. “Ensuring Freedom’s Future”
CSU Reports Menu
The <Reports> button in CSU Application allows you to generate a variety of “canned” reports about your workforce, such as an alpha roster, awards report, or a suspense action report.
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23. “Ensuring Freedom’s Future”
How to get access to DCPDS and CSU
Call the Data Systems Section (435 MSS/DPCD) or write an .
DSN: /2138
435
POC for User ID’s: Ms. Marion Poth
POC for program installation or problem solutions:
Mr. Fritz Schwarz, DSN: or Hans Rumpf, DSN:
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24. “Ensuring Freedom’s Future”
Training for DCPDS
One-on-one or group training for DCPDS can be scheduled through the following individuals:
POC for US: Ms. Dawn Rysavy, DSN:
POC for NON-US: Ms. Elke Klink, DSN:
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