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Introduction to EndNote Dorice L. Vieira Ehrman Medical Library 263-8483 2006.

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Presentation on theme: "Introduction to EndNote Dorice L. Vieira Ehrman Medical Library 263-8483 2006."— Presentation transcript:

1 Introduction to EndNote Dorice L. Vieira Ehrman Medical Library 263-8483 2006

2 Goals of this Course  Using a hands-on approach, to provide you with basic skills for understanding and managing bibliographic reference Exporting/Importing References Searching PubMed (a bibliographic database) Sorting references Searching the EndNote Library Managing Duplicate References  To provide you with skills for inserting references into your Word Document  Formatting your manuscript using a variety of journal styles

3 What is a database?  An organized collection of records Fields Records Database or File  Can be searched and sorted  Can be programmer specific vs. enduser specific This is a Microsoft Access db

4 A bibliographic database?  Provides access, in the form of bibliographic citations, to scholarly and popular literature  Ehman Medical Library databases Ovid: MEDLINE, Embase, PsycInfo and CINAHL, etc. Web of Knowledge (Science Citation Index, etc.) And many, many more

5 EndNote Library (Database)  Fields: author, year, title, journal, volume, issue, pages, etc. important field: url field keeps tracks of full-text urls/pdf files Fields can be “tailored”  Records (reference types): journal, magazine, newspapers, book, book sections, conference proceedings, etc.  Library: the file or database of complete records

6 A Few Things to Think About  Term Lists Do you want to manage journal titles and abbreviations? It will take additional time to manage, but may save considerable time in the long run!

7 More to think about!  How are you going to retrieve the references that you want to cite once you begin using EndNote? (I use the label field)  How many separate databases will you need?  Where do you want to save your libraries, full-text, etc.  Do you want to “weed” citations? If so, how? Beware of “mismatches”!

8  Set up an EndNote Library  Search the literature PubMed Ovid MEDLINE  Draft paper: Alternative Medicine Meets EBM  Insert references into Word document Change journal output style Tasks for today... Wow!

9 Starting a New Library  Name the database using a logical name Alternative and EBM DV.enl  Please use your initials Alternative and EBM cites.txt  When saving text files, do not confuse your search file names with your database name  Use “direct export” features when possible EndNote will display the name in the upper left corner of the title bar..enl is the extension that follows the “library” name--never change.enl!  DO NOT use special characters!!!., { } [ ] /

10 Starting a New Library cont. Click on “Ok”

11 Name the Library Do not use special characters or the period “.”

12 Your Empty Library

13 Searching PubMed

14 Take the 1 st 50 from the results page

15 Selecting Results Copy all references to your library, OR hold the ctrl key and select the individual references you want to copy.

16 Results Review  Citation Record  Sorting (simple)  Foreign language records  Link to citation via PubMed NYU Health Sciences Library logo  Journal Abbreviations PubMed places abbreviated titles in the record—major implications for term lists! Do you want to turn this off?  Any questions?

17 MEDLINE (next 3 screens)  Search “alternative medicine and evidence based medicine” (do not type quotation marks)  Limit to Humans, English and Review Articles  Click on “Search” button to execute strategy Scroll to the bottom of the screen to the citation manager

18 Results Manager  Type “1-50” in the “and/or Range:” box  Select the appropriate fields that you would like to have inserted into your library  Select “Direct Export” If you have to save and “import” the file, choose “Reprint/Medlars”  Click on Save

19 Direct Export 1.Click in the “export results to Endnote...” circle. 2.Click on “Continue”. 3.Choose your database when the window pops up.

20 Results Review  Citation  Journal Titles Ovid places the full title in the record Compare PubMed vs. Ovid Records—this relates to the “Term Lists” feature  Remove duplicates  Link to full-text—must be added manually  Any questions?

21 Importing/Exporting  Exporting allows you to send the citations from the bibliographic database directly to the EndNote Library Available in Ovid databases, Web of Science, and other databases  Importing allows you to capture the citations as a text file from the bibliographic database (PubMed) and transfer them using a FILTER into your EndNote Library (database) When searching PubMed directly, you must save the file in the MEDLINE format, then import using the PubMed filter.

22 Filters: What are they?  Filters translate from the bibliographic database to the EndNote Library MEDLINE via Ovid requires the “Ovid (Reprint/Medlars)” filter Web of Science requires the “ISI Web of Science” filter You must know the name of the database vendor to find the appropriate filter!  Full-text databases import the bibliographic citation—not the full-text!

23 Importing Window Sample  Click on “Choose File” and retrieve your ???.txt file  Click on “Import Option” to select the appropriate “filter” PubMed (NLM), Ovid(Medline) or appropriate filter  Remove duplicates if necessary

24 Reprint Medlars: the Ovid Medline filter (translator) Any questions?

25 Linking to Fulltext  Save the full-text url in the url field and “launch” the record from the Edit menu. This will not work with some databases. OR  Save the full-text as a PDF file. Go to “References” on the main menu and “Link to” the PDF file. Click on the “Open Link” icon.

26 Entering Citations Manually Title Complementary/alternative medicine : an evidence-based approach Published St. Louis, Mo. : Mosby, c1999 Author Spencer, John W. (John William), 1940- Jacobs, Joseph J., M.D Descript'nviii, 442 p. : ill. ; 23 cm Look at a record in the EndNote Library to see how records should be entered. (See next screen)

27 Sample

28 Linking References to a Word Document  How do you typically write your papers? Easy method: highlight the reference when in EndNote and click on the “insert citation” icon Nice Option: “Cite while you Write”  Built-in search feature found on the tool bar in the Word document Search the database for specific articles for paper  Use “notes,” “label” or other fields to help you manage and search your “library”

29 Practice  Search the Ovid MEDLINE, Web of Science or PubMed database Topic: innocent AND heart murmurs from 1995 to present, English  Sorting the EndNote Library Sort by year Sort by author, year in reverse chronological order  Link to Word Manuscript

30 Questions & Answers

31 Getting Access  School of Medicine IT Server Load the “keyserver” client first Download EndNote  NYU Medical Bookstore Student Discounts are offered Faculty Discounts are offered Prices and discounts are subject to change

32 Need Assistance?  Telephone 263-8483 Search Services Helpline  E-mail Public Services Department  Website Ask A Librarian

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