1. Raaj Unocal Standard Operating Procedures Procurement
For information on applying this template onto existing presentations, refer to the notes on slide 2 of this presentation.
The Input area of the Beam can be customized to reflect the content of the presentation. The Input area is an AutoShape with a picture fill. To change this, ensure you have the image you wish to use (ideally a .jpg or a .png file) in an accessible folder. The image should have a ratio of 1:1 to ensure it does not appear distorted.
Acceptable images for importing into the Input area of the Beam are the three approved graphics (lines), and black and white photography or illustrations which follow the principles laid out on The Branding Zone. Color images should never be imported into this area.
To create a thank you slide with a picture in the Input area of the Beam, duplicate this master slide and create a new master slide. If using the graphic on the title slide the same should be used on the thank you slide. If using a picture in the Input area of the Beam in the title slide, the same or different but related picture can be used on the thank you slide.
Customize the Input area of the Beam as described below.
Click on the View tab from the menu bar and select Master>Slide Master
Right-click on the Input graphic and select Format AutoShape
From the Fill menu, under the Color and Lines tab, click on the drop-down arrow next to Color and select the Fill Effects menu
From the Picture tab, click on Select Picture. Navigate to the folder containing the image you wish to insert in the Input area. Highlight the image and tick the Lock picture aspect ratio box. Click on OK.
You can now preview the image before continuing. If you are happy with how it looks, click Ok to continue. Otherwise, repeat the process until you are happy with your selected image
To exit from Master View, click on View>Normal. The change you made to the Input graphic should now be visible on the title slide
Raaj Unocal Standard Operating Procedures Procurement

2. Key Sub-Processes 1 Buying 2 Vendor Management 3 Ordering Procedures 4
Receipt of Material 5
Payment
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed.

3. Legend It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed.

4. Procurement Organogram
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed.

5. 1. Process Flow: Procurement Planning
Buying
Vendor Management
Ordering Procedure
Receipt of Material
Payment
1. Process Flow: Procurement Planning 2 3
Expected Sales Plan 1
Average Lead Time Report
Current MDM Levels
Indent based planning is done . Refer to indenting process for details No 1
Is the material a direct material?
Production In-charge
Basis expected sales order for n+1 month , material requirement is calculated
Start 2
Stop 3
Chief Executive Officer
For key materials: Plan is created basis MDM norms and current lead time.
Yes A
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed.
Chief Executive Officer A
Procurement Plan

6. 1. Process Flow: Vendor development
Buying
Vendor Management
Ordering Procedure
Receipt of Material
Payment
1. Process Flow: Vendor development 1 2
Indent for new material
Procurement Plan 1
Is it a packing material or raw materials ?
Identifies materials for which vendor development procedure needs to ne carried out .
Identifies vendors for the list of material from both internal and external sources.
Receives a list of preliminary information such as price, specs, quality etc
Start 2 A
Chief Executive Officer
Purchase Officer
Production In-charge
Approves
Quality audit for vendor is performed . Report is sent to GM commercial
Post approval, submits list of potential vendor to CEO.
Yes
Stop B
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed. No A B
List of materials for vendor development
List of potential vendors

7. 1. Process Flow: Vendor Code Creation
Buying
Vendor Management
Ordering Procedure
Receipt of Material
Payment
1. Process Flow: Vendor Code Creation
Start
Fills in vendor code creation form for creation of new vendor code and sends to CEO for approval.
Materials Manager
Post approval send it to Finance Executive for code creation
Production In-charge
Resends request to the purchase officer with details of missing information
Finance Executive
Creates vendor code in tally
Vendor Code Creation Form A 1 2
Reviews adequacy of form ?
Reviews to ensure there is no existing codes
Stop
Yes 1
Approves ? No
Yes
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed. No A
Vendor creation form

8. 1. Process Flow: Vendor Evaluation
Buying
Vendor Management
Ordering Procedure
Receipt of Material
Payment
1. Process Flow: Vendor Evaluation 2
Vendor service quality file 1
Quality Reports / NCR 1 2
Basis input reports Materials Manager creates vendor evaluation form.
Sends form to quality department for overall quality score
Adds quality score and sends the same to CEO
Moderates and gives final score . Sends it to the Materials Manager
Start A
Materials Manager
Materials Manager
Quality Head
CEO No
Is any rating below satisfactory?
Files the vendor evaluations
Vendor identification process
Yes
Stop
Materials Manager
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed. No A
Vendor evaluation

9. 1. Process Flow: Vendor Evaluation
Buying
Vendor Management
Ordering Procedure
Receipt of Material
Payment
1. Process Flow: Vendor Evaluation 2
Vendor service quality file 1
Quality Reports / NCR 1 2
Basis input reports Materials Manager creates vendor evaluation form.
Sends form to quality department for overall quality score
Adds quality score and sends the same to CEO
Moderates and gives final score . Sends it to the Materials Manager
Start A
Materials Manager
Materials Manager
Quality Head
CEO No
Is any rating below satisfactory?
Files the vendor evaluations
Vendor identification process
Yes
Stop
Materials Manager
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed. No A
Vendor evaluation

10. 1. Process Flow: Order Process
Buying
Vendor Management
Ordering Procedure
Receipt of Material
Payment
1. Process Flow: Order Process
Checks availability of the stock. Approves Indent if stock is not available and forwards to purchase officer
Approved Vendor ?
Prepares an indent for required material and sends to stores in charge
Evaluates if it is to be purchased from approved vendor or from new vendor
Start A
Yes
Production In Charge
Stores In Charge
Materials Manager No
Invites minimum 3 quotations for material.
Prepares comparative statement.
Endorses vendor and comparative statement and sends to CEO .
Selects vendor in consultation with quality and sends it to Materials Manager
Raises PO and sends to CEO along with previous PO price. B C
Materials Manager
Materials Manager
Materials Manager
CEO
Materials Manager
Signs off PO.
Raises the PO and updates PO File
Stop
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed. D
CEO
Materials Manager A B C D
Approved Indent
Request for Quotations
Comparative Statement
Approved Purchase Order

11. 1. Process Flow: Open PO Monitoring
Buying
Vendor Management
Ordering Procedure
Receipt of Material
Payment
1. Process Flow: Open PO Monitoring
Generates a list of pending purchase orders at the end of the month
Performs root cause analysis for all open PO.
CEO evaluates if PO Has to be closed?
Forwards file to CEO
Start
Yes A
Materials Manager
Materials Manager
Materials Manager No
Sends list to Materials Manager for follow-up with vendors
Sends list to Materials anager for short closure of PO.
CEO
Materials Manager
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed.
Stop A
List of Open POs

12. 1. Process Flow: Receipt of Material
Buying
Vendor Management
Ordering Procedure
Receipt of Material
Payment
1. Process Flow: Receipt of Material 1
Receipt of Material 1
Post unloading of material performs quantity check and prepares a material receipt note (3 copies) with actual quantity
Is material Quality Passed ?
Prepares a gate entry for material
Transfers material to goods under inspection area
Start A
Security Guard
Stores In Charge
Stores in Charge
Yes No
Files quality report in along with one copy of MRN in a material wise file.
Puts quality approved stamp on 2 MRN copies and send s to Store Incharge
Attaches one copy of MRN to Accounts and one copy of MRN to Materials Manager
Updates inventory status sheet basis duplicate copy of the MRN
RTV is formed. Refer Quality SOP – Rejection Process B C
Quality Executive
Quality Executive
Stores In Charge
Materials Manager
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed.
Stop A B C
Approved Indent
Material Receipt Note
Updated Inventory Status Sheet

13. 1. Process Flow: Vendor Payment
Buying
Vendor Management
Ordering Procedure
Receipt of Material
Payment
1. Process Flow: Vendor Payment
Material Receipt Note 1 1
Is material Quality Passed ?
Receives Approved MRN from Stores-in-Charge
Start No
Processes invoice in Tally for partial amount and passes debit note for balance amount
Accounts Executive
Accounts Executive
Yes
Processes invoice in Tally
Stop
Accounts Executive
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed.

14. 1. Process Flow: Balance Confirmation
Buying
Vendor Management
Ordering Procedure
Receipt of Material
Payment
1. Process Flow: Balance Confirmation
Vendor’s Ledgers from Tally 1 1
Balance confirmation in done by comparing the vendor ‘s ledger and ledger as per the books
Is there a variance?
Sends a mail to all vendors asking for their ledger books in hard / soft copy
Gets balance confirmation from the vendor
Start No A
Accounts Executive
Accounts Executive
Accounts Executive
Yes
Discusses with the vendor and resolves variances
Rectifies books if required and gets confirmation from the vendor.
Stop B
CEO
Accounts Executive
It is possible to apply this template to exiting presentations.
Have the latest presentation template open
Click on the View tab and select Normal
Delete all unwanted slides
Click on the Insert tab from the menu bar and select Slides from Files
Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open
Wait for the slides from the presentation to load and click on Insert All. Then click Close
Check the inserted slides to ensure that the most appropriate master slide has been used on each slide
To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design
From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides
It is important to thoroughly check the presentation to ensure that no further formatting is needed. A B
Mail record for Balance Confirmation
Balance Confirmation