1. The Erasmus Without Paper Project Third Annual Groningen Declaration Network Meeting 7-9 April 2014 Washington DC

2. Erasmus without paper Context and problem area More and more HEI students in Europe now do part of their studies abroad as exchange students (study periods and placements) Erasmus+ is Europe’s new mobility programme 2014-2021, and is now going global Large amounts of student data need to be exchanged in the process Even though most of it is stored electronically, the exchange of data is still largely paper-based 2

3. Erasmus without paper Documents to be stamped and signed Bilateral agreement Application form Nominations Learning agreement and change form(s!) including student data and course catalogue data Transcript of Records Diploma supplements Arrival/Departure certificates Institutional key data 3

4. Erasmus without paper Student data repositories 4 Student Information Systems (SIS) International (Exchange) Student Information Systems (ISIS) (sometimes still Excel files!) National student databases

5. Erasmus without paper The solution? 5 Creating a network that will enable all the data repositories to communicate with each other Exchange data, not documents (e.g. scans) Low cost, simple, reliable, secure; tamper-proof In line with the Groningen declaration

6. Erasmus without paper Types of partners to be involved in the project 6 Higher Education Institutes (HEI) (Semi-)public (I)SIS consortia Commercial (I)SIS vendors European Higher Education Networks Student Organisations Groningen Declaration affiliated organisations

7. Erasmus without paper Main aims 7 mobility scenarios transport protocols identity management (authentication and authorization methods) security issues data models (with defined semantics), document formats mobility connectors dissemination and exploitation

8. Erasmus without paper Timing 8 First meeting: december 2012 3 follow-up consortium meetings Project proposal to be submitted on 30 April 2014 (KA2 – Strategic Partnerships - 2 years as of 1 September 2014) Follow-up project under KA3 Policy actions (preliminary call autumn 2014)

9. Erasmus without paper Work Groups now starting to operate 9 WG1Management/Coordination work group WG2Mobility Scenarios/use cases WG3Data Modelling and standardisation WG4Design and Implementation of the network WG5Mobility module Connectors WG6Quality Assurance WG7Dissemination and Communication WG8Exploitation

10. Erasmus without paper Official Partners 10 P01UNIVERSITA DEGLI STUDI DI ROMA LA SAPIENZASapienza P02UNIVERSITEIT GENTUGent P03Erasmus Student NetworkESN P04Grupo Compostela de UniversidadesGCU P05Asociación Grupo SantanderSGroup P06UMEA UNIVERSITETUmea P07European University Foundation - Campus EuropaeCE P08European Association of Erasmus CoordinatorsEAEC P09European Association for International EducationEAIE P10Simone RavaioliKion P11SOP Hilmbauer & Mauberger GmbH & Co KGSOP P12UNIVERSITETET I OSLOOslo P13SIGMA Gestion Universitaria AIESIGMA P14UNIWERSYTET WARSZAWSKIWarsaw P15RESEAU DES UNIVERSITES DES CAPITALES DE L'EUROPEUNICA P16Framework Computer Consultants LimitedDigitary P17QS unisolution GmbHMoveOn P18National Student ClearinghouseNSC P19UNIVERSIDAD DE MALAGAMalaga P20UNIVERSIDADE DO PORTOPorto P21University of AveiroAveiro

11. Erasmus without paper Indirect partners 11 R3SG (Rome Student Systems and Standards Group) Ladok (Sweden) FS (Norway) MUCI (Poland) Terena Eunis

12. Thank you for your attention! Valère Meus Ghent University, Belgium Valere.meus@ugent.be Project Partners