2. TeamSpots All Over the Place Implementation of a classroom collaboration tool in public and residential spaces Allan Chen Academic Computing Stanford University Surajit Bose Residential Computing Stanford University

3. GroupSpace Supporting spaces and technologies for teams and groups Allan Chen Academic Computing Stanford University Surajit Bose Residential Computing Stanford University

4. Outline GroupSpace Program Traditional Methods of Collaboration Benefits of TeamSpot History & evolution of project TeamSpot technology & features New Paradigm for Collaboration Locations Technical and programmatic challenges Internship program Contact information

5. GroupSpace: The Program Identify collaboration technologies and tools that have worked in the classroom Provide those technologies and facilities in public and residential locations

6. GroupSpace Expectations Why we did it –Increased use of team projects in classes –National trend towards collaborative spaces –Bring advanced technologies with proven needs outside the classroom –GroupSpace == Group Time

7. GroupSpace Components Space and facility Furniture Whiteboard –Whiteboard capture Presentation equipment Large community display(s) TeamSpot Collaboration Software

8. Most important component of GroupSpace Suite of software tools Features of note –Connect laptops to a group session –Take over a shared display –Transfer files between machines New paradigm for collaboration

9. Traditional Methods of Collaboration Huddled around a laptop

10. Traditional Methods of Collaboration E-mailing documents V1.1 V1.2 V?

11. Traditional Methods of Collaboration Meeting in spaces not designed for teams or collaboration –Computer lab tables –Coffee shops –Benches, etc

12. Traditional Methods of Collaboration Combining various tools manually –IM –Email –Network space

13. So Why TeamSpot? TeamSpot is a single solution –Speed and efficiency –Version control –As little or as much as you need

14. The Beginning: iWork Interactive Workspace project –Graduate project in Computer Science –http://iwork.stanford.edu Simulation of iRoom iRoom in use

15. Production: SCIL Stanford Center for Innovation in Learning –Wallenberg Hall

16. Evolution Moving out of the classroom –Allow students to use their own laptops –Walk up, Connect, Get to Work First “TeamSpace” installed Winter 2004 Upgraded to TeamSpot software Winter 2005 Reorganized as GroupSpace Winter 2006

17. TeamSpot Major components: –Host computer –PointRight: pointer redirection to shared display –CrossWarp: transfer files

18. Pointer redirection from your laptop to community screen PointRight Your laptop Shared TeamSpot screen

19. CrossWarp Transfer documents, URLs, and other files from your laptop to community display via drag and drop Also transfer between connected laptops

20. New Paradigm Greater than sum of parts

21. GroupSpace Locations West Residences East Residences Library Core

22. Meyer Library Main technology building GroupSpace located on 24-hour lobby Installed in Spring 2004

23. Meyer Library V-shaped tables 2 displays

24. Residences – Toyon Hall 200 sophomores Moose Room Installed Winter 2006 Toyon Moose Room

25. Residences - FroSoCo Freshman & Sophomore College 200 residents Computer cluster FroSoCo Computer Cluster

26. Technical Problems Definition of “ease of use” Ease of use != Ease of administration Laptop required for use Stability and upgrades Cables, power, networking No keyboard & mouse Lack of on-site, FTE support in residences

27. Programmatic Problems Marketing –If we build it, will they come? –If they don’t come, what will we do? Threshold to use Training issues Establishing space identity

28. Internship Program Winter through Summer 2006 –3 paid interns –10 hours/week each intern Learning, Design & Technology (LDT) program in School of Education

29. Internship Programs Goals –Increase usage –Form relationships with courses & programs –Usage studies –Recommend programmatic and possibly technical changes

30. Ongoing Effort Continuing to refine and evolve Working with other schools What are you seeing?

31. Contact Us Surajit Bose –surajit@rescomp.stanford.edu Allan Chen –allan.chen@stanford.edu http://groupspace.stanford.edu groupspace@lists.stanford.edu