1. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Excel 2007 Comprehensive 1e Chapter 10 Creating Templates and Creating and Validating Forms

2. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall2 Objectives Protect Worksheet Elements Unprotect Elements and Hide Formulas Protect a Workbook Save Worksheet and Chart Templates Complete a Report with Worksheet and Chart Templates

3. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall3 Objectives Create a Form Validate a Form Insert Macro Command Buttons

4. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall4 Protect Worksheet Elements An Excel worksheet is normally saved as a read-write workbook. –It can be read, edited, and resaved. Worksheets that are used by several people should be protected. There are different levels of protection, from elements of a worksheet to an entire worksheet.

5. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall5 Protect Worksheet Elements Unauthorized changes cannot be made to protected worksheets. A password is a way to restrict access to a workbook, worksheet, or part of a worksheet. Permissions allow certain areas to be edited in a protected worksheet. Read-only files can be viewed but no changes can be made.

6. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall6 Unprotect Elements and Hide Formulas The Protection tab in the Format Cells dialog box is used to lock or hide selected cells in a worksheet. Locked cells cannot be changed after the worksheet is protected. Hidden cells hide formulas from other users.

7. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall7 Unprotect Elements and Hide Formulas Locked cells Hidden cells Format Cells dialog box

8. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall8 Protect a Workbook A structure is the basic format of the worksheet that includes the number and order of worksheets. When the structure is protected you cannot: –Access hidden worksheets –Move or copy worksheets –Change worksheet names –Insert or delete worksheets

9. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall9 Protect a Workbook When you encrypt a document, it is encoded. Information is scrambled to increase the security of the document. Encryption prevents unauthorized access to the document.

10. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall10 Save Worksheet and Chart Templates A template preserves the original file and creates a copy of the file each time it is opened. It is good practice to save documents that are used repeatedly as templates. A chart also can be saved as a template.

11. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall11 Save Worksheet and Chart Templates New Workbook dialog box Create button

12. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall12 Complete a Report with Worksheet and Chart Templates When you open a template to enter data, the filename will have a 1 at the end. The file will be saved as a regular Excel file rather than as a template. You might have to unprotect the sheet in order to make changes.

13. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall13 Create a Form When similar information is repeatedly needed from customers or employees, a form is generally used to record the information. The input area is where users enter data. –Identified by shaded cells The output area summarizes the data that will be prepared and printed.

14. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall14 Create a Form Fill color identifies input areas

15. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall15 Validate a Form Data validation is a process of helping users to enter correct data in a form. An input message provides information to users and displays when a cell is selected. An error alert displays when a user enters incorrect information.

16. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall16 Validate a Form A stop-error alert will prevent invalid data from being entered into the cell. A drop-down list displays valid entries that can be entered into the cell.

17. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall17 Insert Macro Command Buttons A macro command button is a graphic shape inserted into the worksheet that is assigned to a macro. –Click on Developer tab –Look in the Code group –Click the Record Macro button A hot spot is a place on a form that will execute a command when you click on it.

18. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall18 Insert Macro Command Buttons Record Macro dialog box Record Macro button

19. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall19 Covered Objectives Protect Worksheet Elements Unprotect Elements and Hide Formulas Protect a Workbook Save Worksheet and Chart Templates Complete a Report with Worksheet and Chart Templates

20. with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall20 Covered Objectives Create a Form Validate a Form Insert Macro Command Buttons