1. Preservation of Web Resources: Making a Start University of Bath : Case Study Lizzie Richmond and Alison Wildish - University of Bath

2. Web Specialist University Archivist, Records Manager and FOI Co-ordinator Lizzie Richmond Head of Web Services Alison Wildish Archivist Background in collection cataloguing and archival administration and conservation Paper environment Responsible to the archives – keep them safe and accessible for the future Web specialist Background in information technology, web design and development, communication and marketing Digital environment Responsible to the user – keep things up to date and useful

3. Marieke Guy and Brian Kelly (UKOLN): We’re doing these workshops on Web Preservation and wondered if you’d be willing to give us a case study about the approach from the University of Bath… “ “ ”

4. GULP Alison Wildish and Lizzie Richmond (University of Bath):

6. Initial thoughts…

7. University Archivist, Records Manager and FOI Co-ordinator Oh no… not this again! Why me? This sounds technical… I’m a paper person I have enough trouble trying to preserve hard copy records without having to worry about the web I can see the value in theory, but in practice it’s too huge I guess it might be a good idea, but no one much cares what I think I am interested though… Now and the past

8. Web Specialist Head of Web Services EEEEEEEEEEKKKKKKKK!!! In all honesty it isn’t interesting to me… We struggle to keep the site current – never mind thinking about preserving the old stuff I am future watching… need to know what to bring in not how to keep hold of the past Why is it something I should think about now? I’m not really that interested Now and the future

9. Case Study… The Prospectus

10. Why the prospectus? Practice makes perfect Starting small = less daunting Everyone has one There’s strong demand for digital Raises wide web preservation issues We already have lots in the archives…

11. 1953

12. 1960

13. 1965

14. 1966

15. 1968

16. 1970

17. 1976

18. 1982

19. 1985

20. 1991

21. 1994

22. 1999

23. 2001

24. 2004

25. 2008

26. Why preserve? What value? Over 50 years of institutional history Rise of the logo Dominance of design From stuffiness to street cred Competitive market Contextually valuable And this is just a ‘snapshot’…

27. With more and more moving to the web what will we have in 50 years?

28. Implications for online… Past PrintWeb Print Present / Future The recordThe publication

29. We are doing some things… Version controlled information: Developing an online prospectus CMS Wiki However: Systems could change? How much would we migrate? ?

30. Core course content Latest publications (feed) NSS data (feed) ? Student reviews (feed) ? Department news (feed) ? A typical record - online course

31. What could that tell us? How additional data sources affected our recruitment? Picture of the current climate (our research, what we were doing, how students rated the course) What was important to the University?

32. Interesting… but do we need this?

33. Yes! Publication and record Good information management = good management Our past helps inform our future WWW.witness Integral to corporate continuity Preservation to track progress Institutional heritage

34. File formats may change Equipment may change – do we keep a paper copy of web pages too? Resource implications – file storage Who’s responsibility? Considerations…

35. Web Specialist University Archivist, Records Manager and FOI Co-ordinator Lizzie Richmond Head of Web Services Alison Wildish Better informed about differences between printed and web records and their implications Recognition that web preservation should be addressed to avoid gap in University history This is worth doing There’s a lot to think about We’ll need to work together to succeed We need a strategy because: - its important at an institutional level - consistency of approach will be crucial - the line between publication and record is blurred What have we learned?

36. What do we need to preserve? How can we preserve this? Set realistic expectations Steps forward…

37. Thank you Any questions?