1. www.herts.ac.uk/about-us/facilities/learning-resources/about-lis/rare-idc/conference.cfm Paint IT Green A Guide to Lowering Your ICT Carbon from Data Centre to Desktop

2. http://rare-idc.herts.ac.uk A Best Practice Guide to Greening the Micro Data Centre Steve Phipps, Data Centres Manager, University of Hertfordshire

3. RARE-IDC “ Reduction And Re-use of Energy in Institutional Data Centres” Background to the RARE-IDC Project Our Approach Completing the project Outcomes and Learning Q&As A Best Practice Guide to Greening the Micro Data Centre

4. Background to the RARE-IDC project 29 April, 2015 A Best Practice Guide to Greening the Micro Data Centre RARE-IDC “Reduction and Re-use of Energy in Institutional Data Centres” Project Refurbishment of one of two main 75m 2 Data Centres for the University Funding had already been allocated in order to overcome several legacy risks We share many issues with other Public Sector institutions UoH regularly achieves a top 5 position in the People and Planet Green League, and aggressively pursues a Green agenda Joint Information Systems Committee (JISC) funding brought new constraints and new objectives: “An exemplar of a Green Data Centre for the HE/FE Sector” “A model for other institutions to follow and learn from” “Meet the business need with capacity, resilience and economy for at least ten years”

5. What were the benefits? National and international prestige and enhancing this University’s reputation for pioneering development. Lower energy bills – not just in the Data Centre itself Applying the techniques and technologies to other facilities across campus Increased green skills within UH Knowledge sharing with other institutions working on similar or mutually beneficial schemes Background to the RARE-IDC project A Best Practice Guide to Greening the Micro Data Centre

6. Hired a project manager Mitigated the risks with the existing facility by moving into a temporary room Originally considered a Consult -> Design, and tender for the build process only Bolstered our skills in best practices, cutting-edge sustainable technologies and thought leadership on reducing the carbon impact of Data Centres Opted for a tender process that included “Design and Build”. Our Approach? A Best Practice Guide to Greening the Micro Data Centre

7. Researched a wide variety of sustainable technologies & best practices Design & Build Contract – “Open process” – Large No. Of responses, difficult to compare – I.T.T. must reflect the exact deliverables – Must be able to challenge the responses – Supplier has ownership of design – Fixed cost Pre-Qualification Questionnaire (PQQ) help to reduce No. of appropriate responses The Invitation to Tender (I.T.T) – Included Best Practices (EU Code of Conduct for Data Centres) – British & International Standards (TIA942) – Get it right! Design and Process Our Approach

8. Identify & Plan in your resources Communicate, Communicate, Communicate Relationships Reporting Project Structure Our Approach

9. Physical Constraints The Project

10. New Data Centre Layout The Project

11. Risks – Disruption during refurbishment – Resources Physical Constraints – Risers – Pillars – Bulkhead – Capacity Problems – Work around critical infrastructure – Comparing like for like Further Challenges The Project

12. Limited Budget Design & Build – fixed cost Tracking the expenditure Contingency Return on Investment (ROI) – Saving of £34,000 pa – Payback well under 12 years (10 years including Carbon costs) Balancing the Budget The Project

13. Background to the project A Best Practice Guide to Greening the Micro Data Centre

14. Research your Topic The PQQ Careful Planning Relationships Communication Green Achievements; – Re-use of Waste Heat – Refurbishment not new Build – Re-use of some Equipment – Reduction of Operating & Carbon costs & Reduced PUE – Virtualisation ongoing Success and Achievements The Project

15. Our savings equate to a 45% reduction in the carbon footprint of the de Havilland Data Centre Operational cost savings of an estimated £34,000 per annum Improved fire suppression, enhanced environmental and power monitoring, robust security with 24-7 CCTV, and a separate plant area together deliver a safer, better working environment Our pathfinder project enables others to follow our success and apply the lessons we’ve learned along the way Using a contained Hot Aisle configuration, waste heat is recycled into the building’s hot water supply Three times finalist for three national awards  Data Centre Dynamics – Nov 2009  Green Gown Awards – June 2010 Our successful outcomes Background to the project

16. Complexity of Designs Getting approvals Clear explanation of designs Don’t forget Structured cabling and other hidden costs Lessons Learned The Project

17. Size doesn’t matter! – Treat the project the same as any other – Learn from others – EU Code of Conduct for Data Centres (http://bit.ly/h4FA7) Realising that not all DC providers are the same – Involve your provider as partner – Don’t be afraid to challenge Cultural changes that breed success – Work closely with Estates – Embedding sustainable processes and technology – Remember the four M’s – Meter, Monitor, Maintain and Manage Dissemination of outcomes – Blog http://rare-idc.blogs.herts.ac.uk/ Outcomes and Learning

18. Next Presentation Katherine O’Brien

19. www.herts.ac.uk/sustainable Useful Strategies for Improving Environmental Performance Katherine O’Brien, Environmental Coordinator

20. Outline Reputation within the Further and Higher Education sector Corporate Strategy Integration Management Practice Environmental Impact Final thoughts

21. Reputation Universities that Count Environment Index – Silver award (82% and 12 th ) Green League – First class award (3 rd ) Green Gown Awards – 2009 and 2010 finalists Hertfordshire Green Awards – 2010 finalists

22. Corporate Strategy Strategic Plan 2010 - 2015 95% (UtC score) Sustainability and Infrastructure – enabler which underpins strategic drivers KPI – remain in the Green League top 20 Operate to minimise environmental impact Seek to promote sustainable development Strategic leads in Estates and Information Hertfordshire

23. Corporate Strategy Policies, leadership and risk management Environmental, Energy, Sustainable Procurement and Fairtrade policies Infrastructure and Sustainability Group reports to CEG and BoG Member of Executive Team with appointed responsibility for environment and sustainability Dedicated staff with environmental responsibilities Development of a Vice Chancellor’s Award – ‘Caring for the Environment’ Environmental aspects are considered in the overall risk evaluation process e.g. departmental risk registers

24. Integration Employee engagement Environmental Working Group Inductions Team meetings and away days Competitions Green Your Herts initiative Environmental management training where appropriate

25. Management Practice Environmental Management 89% (UtC) Environmental Management System aims for continual environmental improvement EcoCampus based on ISO 14001 Assists in ensuring legal compliance Reduces operational costs Aspects, impacts, objectives and targets

26. Management Practice Marketplace management 71% (UtC score) Stakeholder stewardship – EcoReps, student placements, regular events, Environment Society, Student Union, student switch off Sustainable procurement – Fairtrade University, Flexible Framework, guidance for devolved buyers and contract managers, life cycle analysis

27. Environmental Impact Climate change, waste and travel 77% (UtC score) Carbon Management Programme Strategy and Implementation Plan –20% reduction by 2012 and review to take into account HEFCE targets Waste and Resource Management Strategy – impact area of excellence –90% recycling rate by 2013/14 and reduction in production of 50% Travel Plan – impact area of excellence –Modal shift (60% staff and 20% students by September 2013)

28. Environmental Impact Other environmental aspects Construction and refurbishment – development of a sustainable construction policy and commitment to build BREEAM excellent buildings with an ‘A’ EPC rating Biodiversity – development of a Biodiversity Action Plan Water use – Campus wide assessments of water use to set a baseline and future reduction targets

29. Final thoughts Senior management commitment and support is vital to embed sustainability across the organisation Formal and informal stakeholder engagement Environmental Management Systems to assist in managing environmental aspects and aim towards continual environmental improvement

30. Thank you for listening… Any questions…? www.herts.ac.uk/sustainable

31. Next Presentation Pete Sands

32. www.herts.ac.uk/computerscience The Cost of Data Centre Ownership What is the right solution for your organisation?

33. Speaker Introduction Who is Pete Sands and Future-Tech? Future-Tech is a data centre design and build specialist founded in 1982… Future-Tech works with Public and Private Sector Owner Operators such as… Experience with Small Comms Rooms to large Co-Lo facilities… Pete Sands has over twelve years experience in the Data Centre industry….

34. Presentation Outline Defining & Managing Server Cabinet Densities The Cost of Co-Location and the Pro’s and Con’s The Cost of Own Build and the Pro’s and Con’s Co-Lo Vs’ Own Build – What’s Right for My Organisation? The Green Solution and Really Reducing Our Carbon Footprint Finding the Middle Ground

35. Defining & Managing Server Cabinet Densities Density RangeCabinet kW Model Low Density0 – 3.5kW 16amp SPN A&B resilient supplies Medium Density3.5kW – 7kW 32amp SPN A&B resilient supplies High Density7kW – 14kW 2no 32amp SPN A&B resilient supplies Very High Density14kW – upwards 32amp TPN A&B resilient supplies

36. Defining & Managing Server Cabinet Densities Density RangeGeneral Air-Conditioning Solution Low DensityStandard DX or Fresh Air Cooling (FAC) Medium DensityStandard DX down flow with Compressor Free Cooling with Hot/Cold aisle containment High DensityChilled water with Hot/Cold aisle containment Very High DensityChilled water with Direct Cabinet Cooling

37. Co-Location How are the costs broken down? Monthly cost per rack£1,395 Telconot inc Total recurring cost£1,395 Set-up 1 off cost per rack£1,200 Connectivitynot inc Supportnot inc Total 1st year cost per rack£17,940

38. Co-Location What are the Pro’s and Con’s? Pro’sCon’s Low CapexStranding Shorter commitmentCost SpacePower Limitations Deployment speedEnergy Efficiency

39. Own Build How are the costs broken down? No of racks 61224 Cost of build per rack£30,000£23,000£19,500 Maintenance per annum£9,000£14,000£23,000 Additional IT engineer£0 £45,000 Cost of power per kW hour10p with 10% annual inflation Cost of space (Rent/rates/service charges)£34 per sq. ft Total 1st year cost£216,427£344,362£645,232

40. Own Build What are the Pro’s and Con’s? Pro’sCon’s Whole Life CostHigh Capex ControlSpace Best PracticeTime Energy Efficiency

41. Cost Comparison How do the Two Options Measure up? Cost over 5 yearsNo of racks 61224 Co-location£552,849£1,105,697£2,311,394 Own Build£441,764£766,502£1,640,514 SAVING USING OWN BUILD £105,085£339,195£570,880 ADDITIONAL COST OF COLOCATION 23%44%35%

42. Cost Comparison How do the Two Options Measure up? Cost over 10 years No of racks 61224 Co-location£1,221,515£2,443,030£4,886,060 Own Build£770,999£1,376,876£3,092,781 SAVING USING OWN BUILD £450,516£1,066,154£1,793,279 ADDITIONAL COST OF COLOCATION 58%77%58%

43. Cost Comparison How do the Two Options Measure up?

44. The Green Solution and Really Reducing Our Carbon Footprint Where Does the Carbon Go? Average Own Build Green Stats PUE 1.2 - 1.3 Compressor free cooling Return air temperature of 34 degrees C RH 50% +/- 20% Reuse of heat energy Average Co-Lo Green Stats PUE 1.8 Standard direct expansion Return air temperature of 20 degrees C RH 50% +/- 10%

45. A Different Solution Is there a middle ground? Shared Ownership Built to specification Incorporates best practices In house control Lower Capex Guaranteed energy efficiency Reuse of heat Fully maintained

46. A Different Solution Is there a middle ground? Shared Ownership

47. Final Summary What is the right solution for your organisation? Co-location Fast Low Capex Space Shared Ownership Low Capex Control Maintained Own Build Whole Life cost Control Purpose built

48. Questions

49. Next Lunch Next Presentation 13:30hrs – Howard Noble