2. Objectives © Paradigm Publishing, Inc. 1 Objectives

3. © Paradigm Publishing, Inc. 2 Objectives Chapter 19: Managing Page Numbers, Headers, and Footers Performance Objectives  Customize Page Numbers Customize Page Numbers  CHECKPOINT 1 CHECKPOINT 1  Insert Headers and Footers Insert Headers and Footers  Print Sections Print Sections  Keep Text Together Keep Text Together  CHECKPOINT 2 CHECKPOINT 2

4. © Paradigm Publishing, Inc. 3 Objectives Customize Page Numbers To insert page numbers: 1. Click the INSERT tab. 2. Click the Page Number button in the Header & Footer group. 3. Point to the desired position. 4. Click the desired predesigned page number option. Page Number button

5. © Paradigm Publishing, Inc. 4 Objectives Customize Page Numbers - continued To remove page numbers: 1. Click the INSERT tab. 2. Click the Page Number button in the Header & Footer group. 3. Click the Remove Page Numbers option at the drop-down list. Remove Page Numbers option

6. © Paradigm Publishing, Inc. 5 Objectives Customize Page Numbers - continued Format Page Numbers option To customize page number settings: 1. Click the INSERT tab. 2. Click the Page Number button in the Header & Footer group. 3. Click the Format Page Numbers option at the drop-down list.

7. © Paradigm Publishing, Inc. 6 Objectives Customize Page Numbers - continued Page Number Format dialog box

8. © Paradigm Publishing, Inc. 7 Objectives Customize Page Numbers - continued  By default, page numbering begins with 1 and continues sequentially from 1 through all of the pages and sections in a document.  You can change the beginning page number with the Start at option at the Page Number Format dialog box.  To do this, click the Start at option and then type the desired beginning page number in the text box. Start at option

9. © Paradigm Publishing, Inc. 8 Objectives Customize Page Numbers - continued To apply chapter multilevel list numbering: 1. Press Ctrl + Home. 2. Click the HOME tab. 3. Click the Multilevel List button in the Paragraph group. 4. Click the last option in the List Library section of the drop- down gallery. This inserts Chapter 1 before the first title and Chapter 2 before the second title.

10. © Paradigm Publishing, Inc. 9 Objectives Customize Page Numbers - continued To insert chapter numbering: 1. Click the INSERT tab. 2. Click the Page Number button in the Header & Footer group. 3. Click the Format Page Numbers option at the drop-down list. 4. At the Page Number Format dialog box, click the Include chapter number check box. 5. Click OK. 6. Insert the desired page numbering. Include chapter number check box

11. Objectives © Paradigm Publishing, Inc. 10 CHECKPOINT 1 1)The Page Number button is located on which tab? a.INSERT b.HOME c.PAGE LAYOUT d.REVIEW 1)The Page Number button is located on which tab? a.INSERT b.HOME c.PAGE LAYOUT d.REVIEW 3)By default, page numbering begins with this. a.10 b.5 c.1 d.0 3)By default, page numbering begins with this. a.10 b.5 c.1 d.0 2)When you insert page numbers, Word inserts these numbers by default. a.roman b.arabic c.odd d.even 2)When you insert page numbers, Word inserts these numbers by default. a.roman b.arabic c.odd d.even 4)The Include chapter number check box is located at this dialog box. a.Page Setup b.Page Numbering c.Page Number Options d.Page Number Format 4)The Include chapter number check box is located at this dialog box. a.Page Setup b.Page Numbering c.Page Number Options d.Page Number Format Next Question Next Slide Answer

12. © Paradigm Publishing, Inc. 11 Objectives Insert Headers and Footers  If the predesigned headers and footers provided by Word do not meet your needs, you can create your own. HEADER & FOOTER TOOLS DESIGN tab

13. © Paradigm Publishing, Inc. 12 Objectives Insert Headers and Footers - continued To insert an element in the header: 1. Click the INSERT tab. 2. Click the Header button in the Header & Footer group. 3. Click the Edit Header option at the drop-down list. 4. Click the desired element in the Insert group. Insert group

14. © Paradigm Publishing, Inc. 13 Objectives Insert Headers and Footers - continued  Click the Date & Time button in the Insert group and the Date and Time dialog box displays.  Click the Document Info button to display a drop-down list of document information fields you can insert into the document. Hover the mouse pointer over the Document Property option to display a side menu of document properties such as Author, Comments, and Company.  Click the Online Pictures button and the Insert Pictures window displays, where you can search for and then insert an image into the header or footer.

15. © Paradigm Publishing, Inc. 14 Objectives Insert Headers and Footers - continued Navigation group  If a document contains a header and footer or is divided into sections, use the buttons in the Navigation group on the HEADER & FOOTER TOOLS DESIGN tab to navigate to various headers and footers.  If a header pane is open, clicking the Go to Footer button will make active the footer on the same page.

16. © Paradigm Publishing, Inc. 15 Objectives Insert Headers and Footers - continued To change the position of the header or footer: 1. With the HEADER & FOOTER TOOLS DESIGN tab active, click once in the Header from Top or Footer from Bottom measurement boxes. 2. Type the desired measurement. 3. Press Enter. Header from Top measurement box Footer from Bottom measurement box

17. © Paradigm Publishing, Inc. 16 Objectives Insert Headers and Footers - continued  By default, headers and footers contain two tab settings on the horizontal ruler:  a center tab is set at 3.25 inches  a right tab is set at 6.5 inches  If the document contains default left and right margin settings of 1 inch, then the center tab set at 3.25 inches is the center of the document and the right tab set at 6.5 inches is at the right margin.  If you make changes to the default margins, you may need to move the default tabs before inserting header or footer text at the center or right tabs.

18. © Paradigm Publishing, Inc. 17 Objectives Insert Headers and Footers - continued To set and position tabs: 1. With the HEADER & FOOTER TOOLS DESIGN tab active, click the Insert Alignment Tab button in the Position group. 2. At the Alignment Tab dialog box, select the desired options. 3. Click OK. Alignment Tab dialog box

19. © Paradigm Publishing, Inc. 18 Objectives Insert Headers and Footers - continued  By default, Word inserts a header and footer on every page in the document.  You can create a unique header and/or footer for the first page and then insert different headers and/or footers on subsequent pages.  In some situations you may want the first page header or footer to be blank. This is particularly useful if a document contains a title page and you do not want the header or footer to print at the top or bottom of the first page.

20. © Paradigm Publishing, Inc. 19 Objectives Insert Headers and Footers - continued To create a different first page header or footer: 1. Click the INSERT tab. 2. Click the Header or Footer button in the Header & Footer group. 3. Click the Edit Header or Edit Footer option at the drop-down list. 4. Click the Different First Page check box. 5. Insert the desired elements and/or text for the first page. 6. Click the Next button. 7. Insert the desired elements and/or text for the remaining pages. Different First Page check box

21. © Paradigm Publishing, Inc. 20 Objectives Insert Headers and Footers - continued  When a document in book format has facing pages, the outside margin is the left side of the left page and the right side of the right page.  In addition, the page at the right side is generally numbered with an odd page number and the page at the left side is generally numbered with an even page number.  You can create odd and even headers and/or footers to provide this type of page numbering.  Use the Different Odd & Even Pages check box in the Options group on the HEADER & FOOTER TOOLS DESIGN tab to create odd and even headers and/or footers.

22. © Paradigm Publishing, Inc. 21 Objectives Insert Headers and Footers - continued To create odd and even page headers or footers: 1. Click the INSERT tab. 2. Click the Header or Footer button in the Header & Footer group. 3. Click the Edit Header or Edit Footer option at the drop-down list. 4. Click the Different Odd & Even Pages check box. 5. Insert the desired elements and/or text. Different Odd & Even Pages check box

23. © Paradigm Publishing, Inc. 22 Objectives Insert Headers and Footers - continued  You can divide a document into sections and then apply different formatting in each section.  You can insert a section break that begins a new page, insert a continuous section break that starts a new section on the same page, and insert a section break that starts a new section on the next even-numbered or odd-numbered page.  If you want the pages in a document to have different headers and/or footers, divide the document into sections.  When you create sections for each chapter in a document, insert a section break for each chapter that begins a new page.

24. © Paradigm Publishing, Inc. 23 Objectives Insert Headers and Footers - continued  When a header or footer is created for a specific section in a document, the header or footer can be applied to all of the previous and subsequent sections or only the subsequent sections.  By default, each section in a document is linked to the other sections.  If you want a header or footer to print on only specific pages in a section and not pages in the previous or following sections, you must deactivate the Link to Previous button.  Some of the page formatting that is applied to the header or footer text will also apply to the text in the document.

25. © Paradigm Publishing, Inc. 24 Objectives To create a header or footer for different sections: 1. Insert a section break in the desired location. 2. Click the INSERT tab. 3. Click the Header or Footer button in the Header & Footer group. 4. Click Edit Header or Edit Footer at the drop-down list. 5. Click the Link to Previous button to deactivate. (continues on next slide) Insert Headers and Footers - continued Link to Previous button

26. © Paradigm Publishing, Inc. 25 Objectives Insert Headers and Footers - continued 6. Insert the desired elements and/or text. 7. Click the Next Section button. 8. Insert the desired elements and/or text. Section number

27. © Paradigm Publishing, Inc. 26 Objectives Print Sections  Print specific pages in a document by entering the desired page numbers in the Pages text box at the Print backstage area.  When entering page numbers, use a hyphen to indicate a range of consecutive pages for printing and a comma to specify nonconsecutive pages.  You can also identify specific pages within or between sections for printing. Pages text box

28. © Paradigm Publishing, Inc. 27 Objectives Keep Text Together  In a multiple-page document, the soft page breaks automatically inserted by Word sometimes occur in undesirable locations.  A soft page break may cause a heading to display at the bottom of a page while the text connected to the heading displays at the top of the next page.  A soft page break can also create a widow or orphan.  A widow occurs when the short last line of text in a paragraph appears at the top of a page, and an orphan occurs when the first line of text in a paragraph appears at the bottom of a page.

29. © Paradigm Publishing, Inc. 28 Objectives Keep Text Together - continued To keep text together: 1. Select the desired text. 2. Click the HOME tab. 3. Click the Paragraph group dialog box launcher. 4. Click the Line and Page Breaks tab. 5. Click the Keep with next, Keep lines together, and/or Page break before option. 6. Click OK. Control the location of page breaks in a document. Control the location of page breaks in a document.

30. © Paradigm Publishing, Inc. 29 Objectives Keep Text Together - continued  By default, the Widow/Orphan control option is active and Word tries to avoid creating widows and orphans when inserting soft page breaks.  Use the Keep with next option to keep one line of text together with the next line. This is useful for keeping a heading together with the first line below it.  To keep a group of selected lines together, use the Keep lines together option.  Use the Page break before option to insert a page break before selected text.

31. Objectives © Paradigm Publishing, Inc. 30 CHECKPOINT 2 1)Word inserts a header how far down from the top edge of the page? a.0.1” b.0.5” c.1” d.2” 1)Word inserts a header how far down from the top edge of the page? a.0.1” b.0.5” c.1” d.2” 3)You can print specific pages in a document by inserting page numbers in which text box? a.Specific b.Sheets c.Documents d.Pages 3)You can print specific pages in a document by inserting page numbers in which text box? a.Specific b.Sheets c.Documents d.Pages 2)By default, headers and footers contain how many tab settings? a.0 b.1 c.2 d.3 2)By default, headers and footers contain how many tab settings? a.0 b.1 c.2 d.3 4)This is a short, last line of text in a paragraph that appears at the top of a page. a.widow b.orphan c.sibling d.child 4)This is a short, last line of text in a paragraph that appears at the top of a page. a.widow b.orphan c.sibling d.child Next Question Next Slide Answer