1. Multi-Stage Bidding

2. Definition - NIGP
Definition

3. Definition - NIGP
A method of source selection involving two competitive steps, combining the elements of both competitive sealed bids and competitive sealed proposals. The first step may require the submission of technical and price proposals with only the technical proposals being evaluated and scored. The second step involves the opening of price proposals of those firms who have achieved the highest technical scores.

4. Advantages of Multi-Stage Bidding

5. Advantages of Multi-Stage Bidding
Allows pre-qualification screening process
Allows more flexibility with potentially acceptable bid responses
Allows request for additional information from bidders

6. Advantages of Multi-Stage Bidding
Larger potential pool of qualified bidders
Award made to low bidder
No cost benefit analysis required
Other

7. Dis-Advantages of Multi-Stage Bidding

8. Dis-Advantages of Multi-Stage Bidding
New procedure-training
Time duration of process
Award made to low bid
Other

9. Prequalification Procedures

10. Prequalification Procedures
Publish the solicitation as required by the jurisdiction
state type of procurement item being solicited
State scope of work
Conduct as many stages as determined to be appropriate

11. Prequalification Procedures
Requirements for and purpose for each stage to be published in bid
Criteria not to be so restrictive to unreasonably limit competition
Instructions, Due dates and time for each stage are established
Evaluation criteria are established

12. Prequalification Procedures
No pricing to be submitted during qualification stage(s)
Bids in a subsequent stage will only be accepted from bidders deemed qualified in the previous stage

13. Prequalification Questions

14. Prequalification Questions
Do all stages need to be listed in the original bid ?
Do performance rating criteria need to be included?
Is a bid rejected if pricing is submitted during a qualification stage?
Do notifications need to be sent after a bidder is deemed unacceptable?

15. Case Study

16. Final Stage

17. Solicit bids from bidders who are prequalified Award to low bidder
Final Stage
Solicit bids from bidders who are prequalified
Award to low bidder

18. Multi-Stage Questions

19. Multi-Stage Questions
Can Process be used for multiple award contracts?
Can Process by used for term contracts?
What are examples of commodities or services where this is the optimal tool?

20. Creation of Approved Vendor Lists
Caution

21. Creation of Approved Vendor Lists
Request for Qualifications (RFQ)

22. Creation of Approved Vendor Lists
Code requires additional procedures
Pre-qualified vendor lists only good for 18 months
Units may limit bid participation to pre-qualified bidders for the specified item(s)
RFQ may not be used if only 1 vendor is placed on list. Rfq process to be cancelled

23. Creation of Approved Vendor Lists
Code requires additional procedures
Written justification to be sent to all suppliers who are not put on list
To include reasons that the supplier did not meet qualification requirements

24. Creation of Approved Vendor Lists
Code requires additional procedures
Make approved vendor list available to public within 30 days after RFQ due date

25. Questions