1. December EOC Training November 4, 2014 SAISD Testing Department
Presented by
Cindy Blair & Nicole Taguinod
December EOC Training

2. Read the Manuals
This training does not replace your responsibility to read and follow all manuals.

3. Materials Check In by 2:00 PM
Assessment Schedule
Training for Test Administrators must be given by November 26
Make-ups may be given after the primary test date throughout the window (including December 5)
Monday, December 1
Tuesday, December 2
Wednesday, December 3
Thursday, December 4
Friday, December 5
English I
Biology
US History
English II
Algebra I
Materials Check In by 2:00 PM

4. Submit an additional order by November 11
Additional Orders
Submit an additional order by November 11

5. Who tests in December?
Students who have taken and not met the Level II standard on an EOC exam
Students who are completing the course for:
English I or II (reading & writing)
Algebra I
Biology
US History

6. Credits & Substitutions
Students that were given full credit prior to September 1, 2014 from homeschooling, private school, out of state, or CBE do not take the EOC for that subject
Students with passing scores from approved substitute assessments do not have to take a corresponding EOC
(all substitutions must be approved by the testing office and Exclusion Form must be filled out)

7. ELL Provision for English I
ELL students that were in US schools 3 years or less or 5 years or less for asylees/refugees do not have to re-test the English I EOC if they:
took the English I EOC
passed the course
completed the paperwork
are not parent denials
It is the responsibility of the campus to confirm all requirements from the ELL provisional documentation for the exemption This is only for English I EOC All students must take and pass the English II EOC.

8. Test Versions for December EOC
STAAR Paper
STAAR Online
STAAR L (online only)
There is no longer a STAAR Modified assessment
STAAR A will not be available until the spring

9. EOC Housekeeping- Timing
EOC time starts after the directions have been read
If a test administrator goes over the 4 or 5 (English I & II) hours for EOCs, report it immediately to DTC
Start testing EOC students with extended time as soon as possible to ensure all time is given
Test administrator must communicate (orally or in writing) the amount of time left to test in one-hour intervals and in shorter
intervals during the last hour
Time for EOCs only stops for the following:
- Nurse Consolidation or movement into a new testing environment
- Meals Emergencies

10. EOC Housekeeping- Environment
Assign at least one test administrator for every 30 students
“Testing – Do Not Disturb” signs posted on testing rooms
Testing rooms should be quiet, well lighted, well ventilated, and comfortable
Bulletin Boards and instructional displays covered or removed if it contains anything that might aid students during testing
There must be a working clock in the room

11. Test Security & Confidentiality
Account for all secure materials before, during and after each test administration
Immediately inventory materials and verify the contents of the shipment within 48 hours ( confirmation to write “[Campus Name]-Materials Verified Dec EOC” in subject line)
Keep materials locked in the secure room
Only trained and oathed individuals may handle testing materials

12. Test Security & Confidentiality
No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals
No person providing an oral administration may write notes, calculations, or any other marks in a test booklet or in any other location

13. Test Security & Confidentiality
No person may verbally or noverbally answer any question that relates to the contents of a test before, during or after a test administration
Secure materials may not be duplicated by test administrators
No person may review or discuss student responses during or after testing unless specifically authorized to do so

14. Test Security & Confidentiality
All tests must be administered in strict accordance with the manuals
No person may change any student response or instruct a student to do so
Test administrators must actively monitor testing sessions
Only students can erase stray marks or darken response ovals on their answer documents and only during the testing session

15. Test Security & Confidentiality
There must be a trained test administrator present with students until students complete testing and submit their answer documents to the test administrator
During lunch trained testing personnel must monitor the student(s)

16. Security Oaths
TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test
All test administrators administering a test that involves viewing secure testing content must initial and sign the statements at the bottom of the oath (oral admin and transcription require additional training)

17. Paraprofessionals
Paraprofessionals must complete a district noncertified personnel testing oath
CANNOT be used as test administrators
CANNOT relieve test administrators for breaks
CAN be used to take students to lunch without being with a test administrator
CAN be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

18. What is NOT active monitoring?
Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the students during testing. Examples include:
Working on the computer or checking
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test administrator in the room
Leaving students unattended during lunch or breaks

19. Testing Irregularities
Incidents resulting in a deviation from documented testing procedures.
Procedural Examples
Serious Examples
Improper accounting for secure materials
Directly or indirectly assisting students with responses to test questions
Eligibility Error
Tampering with student responses
Monitoring Error
Viewing secure content
IEP Implementation Issue
Discussing test content, student responses or student performance
Procedural Error
Formally or informally scoring student tests
Duplicating or recording test content

20. Penalties for Prohibited Conduct
Any person who violates, assists in the violation of, or solicits another to violate or assist in the violation of test security or confidentiality, as well as any person who fails to report such a violation is subject to the following penalties:
Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term;
Issuance of an inscribed or non-inscribed reprimand;
Suspension of a Texas educator certificate for a set term; or
Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently.
Possible criminal prosecution under TEC ξ , Section of the Texas Government Code, and Section of the Texas Penal Code.

21. The Top Ten Eligibility
Students given wrong test version answer document
Students given other students’ answer document
Monitoring
Unsecure testing materials
Reading the reading passage out loud
Accommodation errors
Test Administrator did not have/use the manual
Discussing test content
Unauthorized viewing

22. What Would You Do?
Activity Scenario Steps Actions to take

23. Reporting & Documentation
If you become aware of any irregularities, contact the DTC immediately with the who, when, where, what and why.
If the irregularity is deemed an incident the following documentation is required:
Incident report including a plan of action (local form)
Signed statement(s) from individual(s) involved (typed, printed and signed name and dated)
Statements should not include names of students
The local disciplinary referral form used to report disciplinary actions taken against students for cheating, cell phone issues or disruptions

24. Plan of Action

25. Roles & Responsibilities
Read all of the testing manuals
Attend training conducted by the District Test Coordinator
Receive and manage secure testing materials from the DTC
Train so that the tests are given in strict compliance with the directions in the testing manuals
Supervise and actively monitor testing
Maintain security and control of all testing material (need key to testing room at location)
Observe all rules regarding test security and confidential integrity of the state testing system
CTC

26. Roles & Responsibilities
Coordinate campus logistics and procedures
Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents
Adhere to deadlines
Return testing material and required documentation to DTC on time
Be the campus contact for all questions about testing
Report testing irregularities and security violations immediately to the DTC
CTC

27. Roles & Responsibilities
Observe all rules regarding test security and confidential integrity of the state testing system
Administer the tests in strict compliance with the directions in the Test Administrator Manuals
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either before, during, or after testing
Read the Test Administrator Manuals both general and specific
Attend training conducted by campus test coordinator
Receive secure testing materials from CTC
Supervise and actively monitor testing TA

28. Roles & Responsibilities
Return all testing materials to the campus test coordinator immediately after students finish testing
Report testing irregularities and security violations immediately to the campus test coordinator
Prepare statements for submission if you are involved in a testing irregularity or test security violation
Do not view the test, discuss the test, or score a student test either before, during, or after testing
Mark the appropriate score code and date information for each student
Completely fill out all testing documents (i.e., seating charts) TA

29. Preparing for Test Day- Logistics
How will you verify the number of students that need to test and which test(s) they need to take?
How many rooms and TAs are needed if you keep the 30:1 ratio?
How many special settings?
When will you train the staff?
What is your procedure for late students and how will they know?
How will students know where to report?
When and how can you do “make-up” testing?
Does the front office staff have information for testing? (where students are to report to, which test is which day, make-up testing, etc.)

30. Preparing for Test Day- Logistics
What does the relief schedule look like? Have you scheduled in breaks/lunch/conferences for your TAs?
Who will assist you in preparing test bins?
Who will assist with calculators and dictionaries?
Have you done a system check on the computers?
When will you set up online sessions into TAMS for STAAR L or online testing?
How will you handle breakfast in the classroom?
How will you handle lunch? (schedule, monitoring, etc.)

31. Preparing for Test Day- Precodes
How will you and your team check for errors in precoded information?
Which sources will you use to verify that information is correct?
Where do you find the precodes so the process can start as soon as possible?
Be aware of program changes such as newly identified or exited from SPED, LEP, GT, At Risk, CT
New students or errors in the following need a new answer document that will be hand gridded:
Name
PEIMS number
DOB
Gender

32. Preparing for Test Day- Precodes
Why is it important to verify precode information?
Demographic and program information affect:
State Accountability
(district and campus ratings)
Performance Based Monitoring Appraisal System
(Bil/ESL, CTE, NCLB, SPED)
System Safeguards
(state and federal targets)
Annual Measureable Achievement Objectives
(ELL Population/Title III funding)
Data Validation
(assessments)

33. Test Day- add campus specific procedures here
Breakfast/Lunch
What students do after testing
Who is monitoring hallways/restrooms
Procedures for late students
Include things such as:
Check Out/In Process
Testing Rooms
Cell Phone Policy
Testing Environment (covering instructional material)
Time limits

34. Accommodations
Refer to the 2014 State Assessment Reference Guide for allowable accommodations and eligibility Refer to Allowable Test Administration Procedures & Materials for STAAR Page 13 STAAR EOC Manual

35. Accommodations- Oral Administration
TAs providing an oral administration require additional training
More information on page 103 STAAR EOC Manual
TA should receive a copy of the accommodation page found in the State Assessment Reference Guide
Must date, initial and sign the bottom box of the oath prior to administration

36. Accommodations- Oral Administration
ALL
all questions and answer choices
A student’s IEP/IAP may have assigned the option to “change” level of support during the test
Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth
Test administrator receives a test booklet
PART
Questions, answer choices, words or phrases
Students cannot change from “PART” to “ALL”
Test administrator reads over the student’s shoulder
Test administrators should NEVER read the reading passages.
FULL and PART oral cannot be in the same testing room

37. Items Containing Boxed Information
All parts of the question and answer choice may be read aloud
Items Containing Boxed Information

38. Items Containing Content Specific Terms
Read aloud words, numbers or symbols in the same way as a student hears them in class
Items Containing Content Specific Terms

39. Items Containing Passage Graphics in Answer Choices
All parts of the question and answer choice may be read aloud without aiding student in interpreting the information
Items Containing Passage Graphics in Answer Choices

40. Items Containing Graphics in the Question
Read aloud words, numbers or symbols without aiding student in interpreting the information
Items Containing Graphics in the Question

41. Complete transcription and note on the top of the answer document the reason and name of person that transcribed. The transcription is not included in the time limit
Basic Transcription
Transcribed by Cindy Blair on 12/4/14 due to IEP.

42. Dictionaries & Calculators
Must be provided to students taking STAAR:
English I & II (minimum 1:5 ratio)
Standard Dictionary
Dictionary/Thesaurus Combination
Bilingual or ESL Dictionary
Sign Language Dictionary
Must be provided to students taking STAAR or STAAR L :
Algebra I (1:1 ratio)
Biology (1:5 ratio)
Calculators must be cleared to factory default settings

43. Linguistic Accommodations
Algebra I, Biology, History
STAAR & STAAR L
- Extra Time (same day)
- Bilingual Dictionary
English I & II
STAAR
Clarification of word meaning in short answer and writing prompts
If a linguistic accommodation has been predetermined and documented by the LPAC you must mark “LA” on the answer document even if a student does not use all the accommodations

44. Mark Accommodations on the Answer Document

45. English I & II Test booklet number must be filled in
You will be provided labels to place on the answer document

46. Algebra I, Biology, US History
Test booklet number must be filled in
Algebra I, Biology, US History
Answer document will come precoded

47. Substitute assessment
Test date must be filled in
Mark the correct score code
A- absent
O- other
S- score
Substitute assessment
HSEP
(High School Equivalency Program)

48. Local ID must be right justified. Add leading zeros.
When hand gridding answer documents, ensure that ALL information has been filled in and ALL bubbles have been marked
Local ID must be right justified. Add leading zeros.
All demographic information bubbles must be filled in. Do not leave any blank.
Do not forget to write the district/campus name

49. STAAR L
Ensure that a System Check has been completed on all computers
Student Authorization Letters are secure documents
You will NOT submit an answer document for a student who takes STAAR L
Set up and add students into session in TAMS (refer the Assessment Management User Guide page 83 TAMS- Home tab- click on link)
Ensure that there is one pair of headphones per student for administrations of STAAR L in which multiple students are tested in the same room (STAAR L online interface allows students to hear words read aloud)
STAAR L is not available for English I & II
Keep in mind that students taking STAAR L online may be eligible to use a bilingual dictionary and/or receive extra time
online

50. Documentation
Documents required to be scanned and ed to the testing office:
Training Sign In Sheets
Materials Control Form
Seating Charts
“O” & “A” Score Code Form
Documents required to maintain for a period of five years following a test administration:
signed security oaths for all testing personnel seating charts
investigation and documentation of testing irregularities
material control logs
material inventory from vendor
Use Required Documentation Checklist to build your binder
Use the scanning procedures to submit required documentation
binder

51. STOP TIME for class is the stop time of the last student
START TIME for class is after the directions have been read
Each student should have their individual stop time indicated
Student Name, ID # and Test Booklet # MUST be filled out
Only students who go to the nurse should have this start and stop time indicated

52. Preparing EOC Materials for Return
Verify that no answer documents have inadvertently been left in test booklets
Verify that all test booklets and answer documents are accounted for (including blank answer documents)
All secure test booklets must be put in serial number order for return to the district
Make sure that any transcribing that is required for special testing situations has been completed and documented on the answer document
Make sure the correct score code is marked on each answer document and test booklet number has been indicated
Verify that student information, test taken information, and accommodations coding on answer documents is accurate

53. Return and Check In
Test booklets must be face up, in numerical order with the lowest number on top of the box – largest on the bottom
Answer documents - in alphabetical order
Answer documents - accounted for with Class ID sheets. No more than 100 answer documents in a band.
“O” Coded and “A” Coded answer documents on top of the bundle and under one Class ID sheet (green)
VOIDS under Voided Document Identification Sheet

54. Information must be filled out and bubbled in for each subject test
Leading zero’s required (this number should total the number that is indicated on all of the green Class ID sheet)
Place one pink sheet on top of first class ID sheet (green)

55. Information must be filled in.
Leading zero’s are required.
No more than 100 answer sheets under a class ID sheet
Do not band each set of class ID sheets

56. Campus & Class Identification Sheets
Campuses should have one Campus (pink) ID sheet and at least one Class (green) ID Sheet for each test subject
English I
English II
Algebra I
Biology
US History
Place one band around each grade/test type and label the band with the home campus name

57. Fill out all information
County-District Number
Write VOID (in pencil) on any precoded answer document that was not used
Grade levels/subject do not have to separated under different header sheets
The band should list VOIDS on the Test Subject line
Separate STAAR and STAAR Modified Voids

58. Questions?
References: STAAR DCCMSTAAR EOC Test Administrator ManualCritical Information About AccommodationsAssessment Management User GuideSTAAR Test Procedures and MaterialsTime PolicyTest Security SupplementDictionary/Calculator PolicyState Assessment Reference Guide (SAISD)