2. PDE’s Primary Goals for PIMS History and Evolution of PIMS Impact of Bad Data Data Quality Network Initiative Moving Forward Central Intermediate Unit 10 - SAC Meeting 9/11/13

3. Meet PDE and Federal reporting regulations Provide longitudinal tracking of education progress over time and across LEAs Report timely and accurate education data through standardized reporting capabilities Establish enterprise-wide systems and processes to streamline data management and utilization Improve education decision-making through the use of high quality data Provide multi-year longitudinal data to help teachers and administrators address individual student needs Empower teachers with state-of-the-art data analysis tools to improve individual student achievement

4. Central Intermediate Unit 10 - SAC Meeting 9/11/13 Data Collection PeriodReporting WindowSnapshot Date October 200710/15/07 – 11/9/0710/1/07 December 200711/26/07 – 12/14/0711/26/07 March 2008TBD August 2008TBD “Special” Graduation Rate Data Request for 2006-07 “Cohort” 10/15/17 – 1/31/08N/A PIMS Collection Calendar 2007-08 4 “Collections” – 15 Templates

5. Central Intermediate Unit 10 - SAC Meeting 9/11/13 20 “Collections” 30 “Templates” 4x per year “project” to a year-round, constantly evolving task Multiple Collections Open at a Time/Different Purposes 2013-14 Collection Calendar PIMS Manual Vol. 1 & 2 (2007-08 Vol. 1, 160 pgs.; Vol. 2, 94 pgs.) 2013-14 – any guesses??

6. Central Intermediate Unit 10 - SAC Meeting 9/11/13 Cohort Graduation Rate and Dropout Rate Pre-code for PSSA, Keystone Exams, CDT Uploads Accountability Reporting – PSSA, Keystone Exams, CDT Uploads, PVAAS Uploads English Language Learners – ACCESS for ELLs Safe Schools Reporting Special Education Reporting Career and Technical Education (CTE) Reporting October 1 Enrollment Data Reporting Child Accounting Subsidies

7. Central Intermediate Unit 10 - SAC Meeting 9/11/13 October 1 Enrollment Collection Used for planning and policy development (State & Federal) “Official” Enrollment for School Year Low Income Determination Official Poverty Count - Field 88 (Poverty Code) in Student Template – Determined by LEA Official Free/Reduced Lunch Count Field 33 (Ec. Status) – Participation in F/R Lunch Program Field 131 (Food Prog. Elig.) – Eligible for F/R Lunch Program Title I (2013-14 PIMS – no eGrants) Teacher Loan Forgiveness Program (30.1% Poverty Level) Limited English Proficiency (LEP) (2013-14 PIMS – no LEP System) Title III Funds

8. Central Intermediate Unit 10 - SAC Meeting 9/11/13 Child Accounting (Including what other LEAs report for you) State Subsidies Basic Education Funding Special Education Funding (different from 12/1 Child Count for Feds) Tuition for Orphans Subsidy (1305/1306/Homeless) Secondary Career & Technical Education Subsidy (Approved Reimbursable Programs – CTE Collection) Membership Data Used to Calculate District Tuition Rate Weighted Average Daily Membership (WADM) Used in calculation of aid ratios for State subsidies Average Daily Attendance (ADA) No Child Left Behind (NCLB) Adequate Yearly Progress (AYP) School Report Card School Performance Profile Federal ADA Report

9. Central Intermediate Unit 10 - SAC Meeting 9/11/13 Educator Effectiveness (Student/Teacher/Course Linkage) Teacher Evaluations (Compensation?) Teacher Grievances School Performance Profile Public Perception (Student Growth, Courses of Rigor, Grad/Dropout Rates, Attendance) Transparency Educator Dashboard & Early Warning System (Proposed) Use PIMS Data to Identify Students At Risk of Dropping Out Curricular, Instructional, and Program Decisions Use a Catalog of Effective Differentiated Instruction & Interventions

10. Central Intermediate Unit 10 - SAC Meeting 9/11/13 Significant Issues with Data Quality in Previous Years PDE Tasked IUs to Provide Assistance to LEAs for: Timely and Accurate Data Collection Implementing and Sustaining Data Governance and Data Best Practices Facilitate Monthly Data Quality Network Meetings Assist LEAs With Data Quality Engine (DQE) Use (Goes “LIVE” October 1) – Front End Edit Validations Conduct Training for PDE’s “Data Quality Certification Program” (Tentative Roll Out Spring/Summer 2014)

11. Central Intermediate Unit 10 - SAC Meeting 9/11/13 IU Regional Leads – Region 6 Lead, Dan Berger (Also IU 11 Point of Contact) IU Points of Contact – IU 10, Kim Moyer; IU 8, Barry Frye

12. Central Intermediate Unit 10 - SAC Meeting 9/11/13 New Data Flow Process – Up Front Edit Checks Additional Validation Layer Between File Manager & Batch Manager Verifications in PIMS Upload Process Compound Data Quality Checks Validations on a single row or within a single template Advanced Data Quality Checks Validations across templates, query the data warehouse, or query groupings in a single template All templates for a collection must be “batched” together Data Exception Requests Always Correct the Source System

13. Central Intermediate Unit 10 - SAC Meeting 9/11/13 Tracks: Entry Level PIMS Administrators PIMS Administrators LEA Administrators Data Entry Specialty Modules: Data Quality Engine PA Secure ID School Performance Profile Teacher-Student Data Linkage/Educator Effectiveness Special Education Child Accounting Career and Technology Education

14. Central Intermediate Unit 10 - SAC Meeting 9/11/13 Goals: Reduce data-related errors in federal and state reporting Reduce data-related errors and inaccurate reporting that can lead to reductions in funding Increase the quality of the data that will be used for evaluation purposes, such as the School Performance Profiles Increase understanding of critical issues such as FERPA, data relationships and best practices Create an effective and enterprise-wide culture of data quality Improve the quality, timeliness and understanding of the data used for educational reporting, decision-making and school/student improvement

15. Central Intermediate Unit 10 - SAC Meeting 9/11/13 Reinforce that data management responsibilities are critical to an effective school environment and require a specific set of skills (LEA Administrators) Who is doing the job? Do they have the skills? Are they the best person for the job? What other duties do they have? Do these other duties interfere with PIMS responsibilities? How are they paid? Is there administrative oversight or are they are on their own? How do they resolve errors? Do you have a back-up plan? What would happen in your district if your PIMS person has a sudden long-term absence or leaves the district?

16. Central Intermediate Unit 10 - SAC Meeting 9/11/13 What can Superintendents do to facilitate a culture of data quality? Lead by Example & Prioritize PIMS Enroll in the DQC Program Ask to see the data Use the data (Cohort Grad Rate, Incident Reporting, Enrollment Data) Schedule & Participate in Data Team meetings Be involved in Data Calendar formation Make PIMS Data an agenda item at Admin. Meetings

17. Central Intermediate Unit 10 - SAC Meeting 9/11/13 What can Superintendents do to facilitate a culture of data quality? Support Talk to PIMS Admin./Data Entry Personnel Provide Resources (TIME/QUIET/SHUFFLE DUTIES/SUBS) Identify Existing Obstacles to Quality Data Encourage Participation in DQC Program Require Attendance at PDE Webinars for each Collection Work with them through a PIMS submission Complete the PIMS Administration Discussion Exercise Be Involved

18. Central Intermediate Unit 10 - SAC Meeting 9/11/13 http://www.padqc.org/ (Overview of DQC) http://www.padqc.org/ http://www.padqc.org/learn/index.php (DQE Simulations) http://www.padqc.org/learn/index.php http://vimeo.com/68623641(PA Educator Dashboard) http://vimeo.com/68623641 http://www2.ed.gov/about/inits/ed/edfacts/index.html (EdFacts) http://www2.ed.gov/about/inits/ed/edfacts/index.html http://www.portal.state.pa.us/portal/server.pt/community /pims-pennsylvania_information_management_system/8959 (PDE PIMS) http://www.portal.state.pa.us/portal/server.pt/community /pims-pennsylvania_information_management_system/8959 http://www.nga.org/cms/home/nga-center-for-best- practices/center-issues/page-edu-issues/col2- content/main-content-list/high-school-redesign.html (National Governors’ Association Compact on Cohort Graduation Rate) http://www.nga.org/cms/home/nga-center-for-best- practices/center-issues/page-edu-issues/col2- content/main-content-list/high-school-redesign.html