1. 2014-2015 PARCC Accessibility and Accommodations
Limited English Proficiency (LEP)

2. Agenda Purpose and Basics Supporting Students
Completing the Limited English Proficient Accommodations Checklist (LEP Form)
How to apply for approval of Unique Accommodations

3. Purpose and Objectives
This presentation is designed to provide district staff and educators with an overview and understanding of the Limited English Proficient Accommodation Checklist (LEP Plan) and connection to the PARCC Test.
Objectives
Through this overview educators will be able to understand:
How to complete a Limited English Proficient Accommodation Checklist (LEP Form) to best suit a student’s needs on the PARCC Test
How the accommodations on the PARC test differ from tests taken previously
How to apply for approval of Unique Accommodations

4. Basics of ELA and Math Assessments
Test Content
Louisiana will administer PARCC assessment for English language arts (ELA) and math to students in grades 3 to 8 in spring 2015.
This will be the same test forms as those taken by students in districts and states across the country and will include the same questions field tested with nearly 50,000 Louisiana students during spring 2014.
The test details were originally communicated in the assessment guides released last March. Minor improvements were made based on field test feedback.
Test Dates and Times
Phase 1 (Performance-Based Assessment): March 16 to 20
Phase 2 (End-of-Year Assessment): May 4 to 8
Students will take only one session (called “units”) per day.
Updates
Paper administration only: PARCC will be given only on paper for Educators have urged the Department to take a patient approach to technology implementation, allowing dedicated focus on the test’s content for In 2016, Louisiana will implement technology-based tests.
One fewer EOY ELA passage with questions: Louisiana and other states have shortened the ELA test by removing one passage per grade level.
These changes are included in the updated assessment guides.
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5. Scheduling for the PBA Assessment
Students will take one unit/session per day as defined above
Maximum times allowed are included in the schedule
Make-up days are allowed on March 23rd and 24th
Within the testing week, a student may take a maximum of 2 units a day, if taking a make-up.
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6. Scheduling for the EOY Assessment
Students will take one unit/session per day as defined above
Maximum times allowed are included in the schedule
Make-up days are built within the testing week on May 7th and May 8th
Additional make-up days are available on May 11th and 12th
Louisiana Believes

7. Agenda Purpose and Basics Supporting Students
Completing the Limited English Proficient Accommodations Checklist (LEP Form)
How to apply for approval of Unique Accommodations

8. Planning for Accessibility and Accommodations
The documents below define the accessibility and accommodations features to be used by students on the PARCC assessments. All documentation of accessibility and accommodations must be made 30 calendar days prior to the assessment window.
Document
Location
Population
Content
Individualized Education Program (IEP)
Special Education Reporting (SER)
Special Education Students
Accessibility Features and Accommodations
Individual Accommodation Plan (IAP)
Assessment Library
504 Students
Limited English Proficient Accommodations Checklist (LEP Form)
English Language Learners
(updated form available)
Personal Needs Profile (PNP)
All students requiring additional support without IEP, IAP or LEP plans in place
Accessibility Features
Unique Accommodations Form
SER and Assessment Library
Special Education, 504, and LEP Students
Accommodations
Louisiana Believes

9. Students with Disabilities
IEP Form
The updated IEP form is available in SER.
Additional edits have been made to the form based on PARCC updates and district feedback.
The IEP form includes paper and online accommodations, as IEPs are valid for one year.
IEP teams should use the PARCC Accessibility and Accommodations Manual for guidance in making selections.
IAP Form
The updated IAP form is available in the Assessment Library.
For IAPs completed on the previous form, districts and/or schools should review to ensure alignment with available accessibility and accommodations on the PARCC assessments. If accommodations are already aligned, then no changes are required.
The temporary IAP form for students requiring temporary accommodations (e.g. broken arm) will also be available in the Assessment Library.
IAP teams should use the PARCC Accessibility and Accommodations Manual for guidance in making selections.
*See the Quick Guide to Accessibility and Accommodations and PARCC Accessibility and Accommodations Manual for more information.
Louisiana Believes

10. English Language Learners
LEP Accommodations Checklist Form
The Limited English Proficient (LEP) Accommodations Checklist has been updated to include the Spanish form in math.
For LEP Checklists completed on the previous form, districts and/or schools should review to ensure alignment with available accessibility and accommodations on the PARCC assessments. If there are no changes needed, then it is not necessary to complete another form.
School-level teams should use the PARCC Accessibility and Accommodations Manual for guidance in decisions concerning accessibility and accommodations. This manual includes guidance on using English proficiency levels in determining most appropriate supports.
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11. Accessibility Features
Accessibility Features are available to all students and increase access without subverting the purpose of the assessment.
Some of these features must be predetermined and documented on IEP, IAP, LEP, or PNP forms.
All forms for accommodations and accessibility features should be completed at least 30 days prior to the assessment window.
Personal Needs Profile Form
The Personal Needs Profile is a record of predetermined accessibility features to be used by a student on an assessment.
Because Louisiana will be utilizing paper-based tests only and because IEP, IAP, and LEP forms were updated to include accessibility features, only students without IEP, IAP, or LEP forms require the completion of a PNP.
The PNP form is available in the Assessment Library.
Louisiana Believes

12. Unique Accommodations
Unique Accommodations Form
The Unique Accommodations Form is available in SER and in the Assessment Library.
Unique accommodations require approval for use on state assessments
*See the Quick Guide to Accessibility and Accommodations and PARCC Accessibility and Accommodations Manual for more information.
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13. Accessibility Features
Accessibility Features are available to all students and increase access without subverting the purpose of the assessment.
Some of these features must be predetermined and documented on IEP, IAP, LEP, or PNP forms.
All forms for accommodations and accessibility features should be completed at least 30 days prior to the assessment window.
Personal Needs Profile Form
The Personal Needs Profile is a record of predetermined accessibility features to be used by a student on an assessment.
Because Louisiana will be utilizing paper-based tests only and because IEP, IAP, and LEP forms were updated to include accessibility features, only students without IEP, IAP, or LEP forms require the completion of a PNP.
The PNP form is available in the Assessment Library.
Louisiana Believes

14. Agenda Purpose and Basics Supporting Students
Completing the Limited English Proficient Accommodations Checklist (LEP Plan)
How to apply for approval of Unique Accommodations

15. Limited English Proficiency Accommodation Checklist
The Limited English Proficiency Accommodation Checklist (LEP Form) specifically identifies a student's deficit areas and notes how the student accesses the regular educational program.
The LEP Form lists accessibility features and accommodations to be used by a student on assessments.
Selected accommodations and modifications on each LEP should reflect the practices within the classroom and should closely align to accommodations selected for use on state assessments.
*See the PARCC Accessibility Features and Accommodations for Students Taking the Paper-Based PARCC Assessments

16. Steps in Completion When completing the LEP Accommodations Checklist:
Step 1: Ensure that the accessibility feature or accommodations is used in the classroom.
Step 2: Gather evidence that the support increases access during instruction and assessments (observation and performance/assessment data).
Step 3: Meet as a team (teacher, parent, student, and other relevant stakeholders) to discuss accessibility features and accommodations and create the LEP Form using the PARCC Accessibility and Accommodations Manual for guidance. The form is available in the Assessment Library.
Step 4: Measure continued effectiveness of the accessibility features and accommodations through classroom observation and performance data and adjust as needed.

17. LEP Accommodations Checklist
*PARCC ELA and Math Testing accommodations differ from those previously available and those taken in High School (e.g., EOC, LAA 2).

18. PARCC Read Aloud Read Aloud on the Math Assessment:
Available to all students and should be indicated on the IEP, IAP, LEP, or PNP form
Read Aloud on the ELA Assessment:
Includes read aloud of the entire ELA assessment
Student performance reports will be noted as receiving the accommodation
Available to students with IEP and IAP accommodations that meet the following criteria:
Blindness or a visual impairment and has not learned (or is unable to use) braille;
A disability that severely limits or prevents him/her from accessing printed text, even after varied and repeated attempts to teach the student to do so (e.g., student is unable to decode printed text);
Deafness or a hearing impairment and is severely limited or prevented from decoding text due to a documented history of early and prolonged language deprivation
*See the PARCC Accessibility and Accommodations Manual for more information. and PARCC Appendix D: Read Aloud Decision Making
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19. LEP Accommodations Checklist
Extended Time:
PARCC tests will be timed for students without IEPs, IAPs, or LEP plans that indicate extended time accommodations.
Unit (session) testing times can be found in the charts on previous slides and in the PARCC Assessment Guides.
The times allowed already include additional cushion for students who need to check their work or for students who need slightly more time (e.g., if the field test data shows that a unit will take students 60 minutes to complete, PARCC allows 90 minutes for completion of the unit).
The PARCC test administrator manual includes directions on taking breaks during the timed assessment.
*See the PARCC Accessibility and Accommodations Manual for more information. and PARCC Appendix D: Read Aloud Decision Making

20. LEP Accommodations Checklist
Language Services:
The math assessment is available in Spanish (Grades 3-8)
While LEP students will be able to use word-to word dictionaries (no definitions) on the PARCC assessment, embedded glossaries are available within the text and scoring accounts for the lack of resources and time restraints.
*See the PARCC Accessibility and Accommodations Manual for more information. and PARCC Appendix D: Read Aloud Decision Making

21. LEP Accommodations Checklist
As in the past, small groups should be limited to 8 students and should be considered for students distracted by others in a normal classroom environment or would distract others.
Use of other accommodations (e.g., extended time) does not necessarily require the use of small group administration.
Non-carbon based yellow highlighters can be on the assessment text in the consumable test booklet.
All students can use blank, lined , or graph paper as scratch paper and/or for masking
*See the PARCC Accessibility and Accommodations Manual for more information. and PARCC Appendix D: Read Aloud Decision Making

22. Agenda Purpose and Basics Supporting Students
Completing the Limited English Proficient Accommodations Checklist (LEP Form)
How to apply for approval of Unique Accommodations

23. Planning for Accessibility and Accommodations
The documents below define the accessibility and accommodations features to be used by students on the PARCC assessments. All documentation of accessibility and accommodations must be made 30 calendar days prior to the assessment window.
Document
Location
Population
Content
Individualized Education Program (IEP)
Special Education Reporting (SER)
Special Education Students
Accessibility Features and Accommodations
Individual Accommodation Plan (IAP)
Assessment Library
504 Students
Limited English Proficiency Accommodations Checklist (LEP Form)
English Language Learners
(updated form available)
Personal Needs Profile (PNP)
All students requiring additional support without IEP, IAP or LEP plans in place
Accessibility Features
Unique Accommodations Form
SER and Assessment Library
Special Education, 504, and LEP Students
Accommodations
Louisiana Believes

24. Unique Accommodation Request Form
If a student with a disability or an English language learner requires an accommodation that (a) is not listed in the PARCC Accessibility Features and Accommodations Manual, and (b) does not change the construct being measured by the test, the district/school may request approval for use of the accommodation using the Unique Accommodation Request Form.
*See the Quick Guide to Accessibility and Accommodations and PARCC Accessibility and Accommodations Manual for more information.
Louisiana Believes

25. Next Steps Task Key Dates Louisiana Believes
Districts should:
Ensure all LEP Plans are updated
Ensure accessibility features and modifications are being used
30 days prior to the assessment windows
Weekly PARCC Office Hours
Background: Dedicated time to answer educator questions related to the PARCC assessments
When: Every Thursday at 11:00 a.m. and 3:00 p.m.
Access: Join the PARCC Office Hours here.
For more information, contact
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