1. Office of Scholarly, Academic & Research Mentoring (OSARM) Seminar Series Sally Rigler, MD, MPH January 25, 2013

2.  Faculty Member  Division Director  Department Chair  Dean  Back to Faculty Member for signature  Important document--so prepare carefully  Good time to clarify goals for next year  Meeting with your Division Director to review this document is 1 of 2 annually required mentor-mentee meetings  Update your Faculty CV at the same time

3.  DO NOT MISS THE DEADLINE  Your Division Directors must have 100% completion

4.  Keep everything that might be useful in a single spot, all year long ◦ E-Document file ◦ I use a hanging folder and just throw stuff in there all year without any sorting ◦ If you aren’t sure, keep it anyway—many activities are worth mentioning, even if you doubt their value ◦ It will take huge amounts of time to retrace your steps later if you do not do this up-front

5.  Each section provides: ◦ Information about achievements in past year ◦ Your own self-assessment of that section ◦ Your Chair’s assessment of that section ◦ Sections:  Teaching  Scholarship  Clinical  Service (Extramural and Intramural)  Faculty Development  Then an overall summary by your Chair

6.  Policy and Process: ◦ http://www.kumc.edu/som/facaffairs/annualevalpo licy.html http://www.kumc.edu/som/facaffairs/annualevalpo licy.html  Instructions: ◦ http://www.kumc.edu/som/facaffairs/facevalinstru ctions.html http://www.kumc.edu/som/facaffairs/facevalinstru ctions.html  Form: word document template

7.  If you do a task regularly, give it a name and separate it into an identifiable activity & describe it briefly  When tasks overlap (e.g., teaching + clinical care at the same time), list them in BOTH sections of the document  Attach copies of supporting materials ◦ E.g.-teaching evaluations, publications, etc

8.  Give a sense of the amount of activity, in addition to the type of activity  Will depend on your mix of responsibilities: ◦ How many learners how often ◦ How many weeks on service ◦ How many RVUs ◦ How many lectures and presentations ◦ How many abstracts, publications ◦ Committees—some have very heavy workloads (e.g.--meet twice monthly with 4 hours of prep/reading time for each meeting)

9.  For example: ◦ Clinical scholars will have less in the scholarship area than researchers on tenure track ◦ Some individuals have heavy Med-Ed responsibility ◦ Basic science people will have a “N/A” for clinical ◦ Mid and senior career people have more administrative duties and less clinical activity ◦ Etc…

10.  Important for discussion with Division Director and for documentation of a shared understanding about your upcoming plans  You will have to address the stated goals next year, and say whether you met them or not ◦ Careful wording if you are proposing ‘stretch goals’

11.  This document speaks for you to leadership in the department and institution  Format sections neatly; no typos!  Have someone else proofread it for you  Make revisions based on feedback from Division Director before you submit to Department

12.  Keep the final copy signed by all parties  Finish updating your Faculty Assessment— you will thank yourself later!  Immediately create a spot for saving new materials to be incorporated next time ◦ Keep them separate year by year, or you will end up with lots of duplications from items that overlap across years. It will save you time next spring.

13. Questions?