1. Physical Description: MARC tag 300

2. Definition The physical description of the item, which consists of the extent of the item and its dimensions. Use field 300 also for other physical details of the item and information concerning accompanying material. From OCLC bibliographic formats and standards, MARC tag 300

3. MARC tag 300 Commonly used subfields:  Extent ($a) Other physical details ($b) Dimensions ($c) Accompanying material ($e) Source of information  Entire resource ISBD punctuation  Colon before subfield b  Semi-colon before subfield c  Plus sign before subfield e

4. Extent (subfield a)--Books n Record the number of pages (printed on both sides) or leaves (printed on only one side) u Record the last numbered page or leaf in each sequence – xii, 27 p. u If there are many sequences – 1 v. (various pagings) u If an unnumbered sequence makes up a large part of the whole, include in brackets – 125, [40] p. u For a set of volumes – 26 v. u If the book is large print – 355 p. (large print) u If the book is braille – 100 leaves of braille u If a book contains plates, record the number of leaves or pages of plates at the end of the sequence of numbering – 150 p., [16] leaves of plates F Plate: a leaf or page that does not form part of the preliminary or main sequence of numbering n AACR—abbreviate “pages”, “volume”, etc. as instructed in Appendix B n RDA—spell out “pages”, “volume”, etc.

5. Extent (subfield a)—Books (cont.) If pages are not numbered: n AACR u Supply number in brackets or u Enter phrase “1 v. (unpaged)” n RDA u Enter phrase “[number] unnumbered pages”—do not put in brackets or u Enter phrase “1 volume (unpaged)”

6. Other physical details (subfield b)-- Books n Disregard illustrated title page and minor illustrations n Disregard tables containing only words and/or numbers n If illustrations are one or more of these types, use: coats of arms, facsimiles, forms, genealogical tables, maps, music, plans, portraits, samples—enter in alphabetical order after ill. n Optionally, can use general term ill. for illustrations without specifying type n If all illustrations are color – “col. ill.” n If some illustrations are color – “ill. (some col.)” n For graphic novels – “chiefly ill.” or “chiefly col. ill.” n If the book is not illustrated, subfield b will not be present n AACR—abbreviate types of illustrations as instructed in Appendix B n RDA—spell out “illustrations”, “color”, “portraits”, etc.

7. Dimensions (subfield c)--Books n Give height in centimeters n Always round up n If width is greater than height, give both height and width – 18 x 30 cm. n If width is less than half the height, give both height and width – 24 x 11 cm. n AACR—period follows cm—considered an abbreviation n RDA—cm considered a symbol, not an abbreviation u Period after cm only if 300 is followed by 490

8. Related fixed fields n Illustrations (Ills in OCLC) u Code as appropriate when plates or other illustrations are present F Enter up to four codes in alphabetical order F If fewer than four codes apply, left-justify and leave the remaining spaces blank F If more than four codes apply, enter the first four codes u If there are no plates or illustrations, leave blank n Form of Item (Form in OCLC) u Code as appropriate if item is large print or braille

9. Examples—Books AACR 300 $axxi, 254 p. :$bill. (some col.) ;$c18 cm. 300 $a550 p. (large print) ;$c25 cm. 300 $a150 leaves :$bill., ports. ;$c18 x 24 cm. 300 $a[15] leaves, [8] leaves of plates ;$c28 cm. 300 $a1 v. (unpaged) :$bchiefly col. ill. ;$c25 cm. 300 $a1 v. (various pagings) ;$c30 x 14 cm. 300 $a3 v. :$bill., coats of arms, geneal. tables ;$c19 cm.

10. Extent (subfield a)—Books—Examples RDA 300 $axxi, 254 pages :$billustrations (some color) ;$c18 cm 300 $a550 pages (large print) ;$c25 cm. (490 is present) 300 $a150 leaves :$billustrations, portraits ;$c18 x 24 cm 300 $a15 unnumbered leaves, 8 unnumbered leaves of plates ;$c28 cm. (490 is present) 300 $a1 volume (various pagings) ;$c30 x 14 cm. (490 is present) 300 $a1 volume (unpaged) :$bchiefly color illustrations ;$c25 cm 300 $a3 volumes :$billustrations, coats of arms, genealogical tables ;$c19 cm

11. Extent (subfield a)—Sound recordings n Record the number and type of physical units (discs, tapes, etc.) and playing time u AACR F Use the term “sound disc(s)” or “sound cassette(s)” F Give the total duration in parenthesis after the units if stated on the item or readily ascertainable. Use abbreviations “hr.”, “min.”, “sec.” Use abbreviation “ca.” if time is approximate u RDA F Use the term “audio discs” or “audiocassettes” F Give the total duration if stated on the item or readily ascertainable. Use abbreviations as above for units of time. Use “approximately” instead of “ca.” u Both F If the resource has more than one unit, can give the playing time of each unit, followed by “each”

12. Other physical details (subfield b)— Sound recordings n Give the following details, as appropriate, in this order: u Type of recording (analog or digital) u Playing speed F AACR Do not give playing speed if it is standard for the type of item Use abbreviations ips, mps, rpm Do give playing speed for analog discs, i.e., LP albums, (33 1/3 rpm) F RDA Record playing speed if considered important for identification or selection Use the same abbreviations as AACR u Groove characteristic (for analog discs) u Track configuration (for sound track films)

13. Other physical details (subfield b)— Sound recordings—cont. u Number of tracks (give only if the number of tracks is not standard for the type of item) u Sound channels F AACR Use these terms: mono., stereo., quad., surround F RDA Use these terms: mono, stereo, quadrophonic, surround u Recording and reproduction characteristics (i.e. Dolby processed, NAB standard)

14. Dimensions (subfield c)—Sound recordings n AACR--Give the diameter of a disc or the width of a tape in inches u Compact disc - 4 ¾ in. u LP album - 12 in. u Cassette tape - ¼ in. F Exception: give the width of an analog tape only if it is not the standard size. Otherwise, omit subfield c n RDA—Instruction is to give dimensions in cm or mm, but allows alternative of using measurements preferred by cataloging agency u We are following LC practice for alternative, and using inches u Use the abbreviation “in.” u May see two periods at the end of the 300 field, if 490 is present

15. Related field--007 n Some information in the 007 is coded from data in the 300— make sure they agree!

16. Sound recordings—Examples AACR 300 $a1 sound disc (46 min., 56 sec.) :$bdigital ;$c4 ¾ in. 300 $a5 sound discs (ca. 30 min. each) :$bdigital, stereo. ; $c4 ¾ in. 300 $a 1 sound cassette : $b analog RDA 300 $a1 audio disc (46 min., 56 sec.) :$bdigital ;$c4 ¾ in. 300 $a5 audio discs (approximately 30 min. each) :$bdigital, stereo ; $c4 ¾ in.. (490 is present) 300 $a 1 audio cassette : $b analog ;$c¼ in.

17. Extent (subfield a)—Videorecordings n Record the number and type of physical units (discs, tapes, etc.) and playing time u AACR F Use the term “videodisc(s)” or “videocassettes(s)” F Give the duration of the feature presentation in parenthesis after the units, if stated on the item or readily ascertainable. Do not include duration of special features. Use abbreviations “hr.”, “min.”, “sec.” Use abbreviation “ca.” if time is approximate u RDA F Use the term “videodisc(s)” or “videocassette(s)” F Give the duration of the feature presentation if stated on the item or readily ascertainable. Use abbreviations as above for units of time. Use “approximately” instead of “ca.” u Both F If the resource has more than one unit, can give the playing time of each unit, followed by “each”

18. Other physical details (Subfield b)— Videorecordings n Record sound and color characteristics u AACR—abbreviate as instructed in Appendix B F Sound – sd. F Silent – si. F Color – col. F Black and white – b&w u RDA—do not abbreviate

19. Dimensions (subfield c)—Videorecordings n AACR--Give the diameter of a disc or the width of a tape in inches u Standard diameter of a DVD or Blu-ray disc is 4 ¾ in. u Standard width a videocassette tape is ½ in. u Use the abbreviation “in.” n RDA—Give the diameter of a disc in inches (per LC policy statement), and the width of a tape in millimeters u Standard width of a videocassette is 13 mm u Use the abbreviation “in.” for discs

20. Related fixed fields--Videorecordings n Running time (Time in OCLC) u Code the running time of the feature presentation u Use a three-digit number to represent minutes u Convert seconds to the next higher minute u Right-justify numbers consisting of fewer than three digits and each unused position contains a zero u Enter leading zeros u Enter three zeros if the actual length exceeds three digits u Use the total running time if two or more motion pictures or videorecordings are present u Enter three hyphens if the length is unknown n Type of visual material (Tmat in OCLC) u Code based on term in 300 subfield a

21. Related field--007 n Some information in the 007 is coded from data in the 300— make sure they agree!

22. Videorecordings—Examples AACR 300 $a1 videodisc (149 min.) :$bsd., col. ;$c4 ¾ in. 300 $a5 videodiscs (ca. 891 min.) :$bsd., col. with b&w sequences ;$c4 ¾ in. 300 $a1 videocassette :$bsi., b&w ;$c ½ in. RDA 300 $a1 videodisc (149 min.) :$bsound, color ;$c4 ¾ in. 300 $a5 videodiscs (approximately 891 min.) :$bsound, color with black and white sequences ;$c4 ¾ in.. (490 is present) 300 $a1 videocassette :$bsilent, black and white ;$c13 mm

23. Extent (subfield a)—Kits and Realia n Kits—two options u List all of the items (i.e., 4 posters, 1 chart, 2 news sheets, 1 teacher’s guide) or u Use a generic term (i.e. 1 kit, or, various pieces) F Give information on the specific contents of the kit in a 500 note n Realia u Give the type of item and the number F Use AACR gmd terms if appropriate (i.e,. 1 game) F If there is no gmd term, give a concise description (i.e., 3 quilts) F Include the number of pieces if appropriate (i.e., 1 jigsaw puzzle (500 pieces))

24. Other physical details (subfield b)— Kits and Realia n Kits u Subfield b will not generally be present, unless all of the pieces are of the same material (i.e., plastic) n Realia u If appropriate, give the material of the object(s) (i.e., cotton) F If material can’t be given concisely, either omit it, or give it in a note u Give the color(s) of the object(s), or use “col.” for multicolored objects F RDA: do not abbreviate

25. Dimensions (subfield c)—Kits and Realia n Kits u Give the dimensions of the container in centimeters F Give as height x width x depth n Realia u Give the dimensions of the object, if easily obtained F Give as height x width x depth u Give the dimensions of the container, either instead of or in addition to the dimensions of the object F Give as height x width x depth u Give dimensions in centimeters

26. Examples – Kits and Realia AACR 300 $a4 posters, 1 chart, 2 news sheets, 1 teacher’s guide ;$cin container 37 x 23 x 10 cm. 300 $a28 various pieces ;$cin container 34 x 34 x 34 cm. 300 $a1 bowl :$bporcelain, blue and white ;$c25 x 20 x 18 cm. in case 30 x 30 x 30 cm. RDA— Done as in AACR, except for abbreviations 300 $a1 kit (40 pieces) :$bplastic ;$cin box 36 x 30 x 30 cm 300 $a1 jigsaw puzzle (500 pieces) :$bcolor ;$cin box 17 x 34 x 6 cm RDA—Done as in AACR, except for abbreviations

27. Accompanying Material (subfield e)—All formats n Give details as you would describe the item in an individual record u 300 _ _ $a450 p. :$bcol. ill. ;$c28 cm. +$e1 sound disc (32 min. : digital, stereo. ; 4 ¾ in.) u 300 _ _ $a450 pages :$bcolor illustrations ;$c28 cm +$e1 audio disc (32 min. : digital, stereo ; 4 ¾ in.) u 300 _ _ $a50 p. :$bill., maps, ports. ; $c30 cm. +$e1 teacher’s guide (10 p. : ill. ; 18 cm.) u 300 _ _ $a50 pages :$billustrations, maps, portraits ; $c30 cm +$e1 teacher’s guide (10 pages : illustrations ; 18 cm) n Include related fields 006 and 007 as appropriate

28. Reminder SHARE cataloging standard on records for the same item with and without accompanying material: An item with substantive accompanying material should be cataloged on a separate record from the same item that does not include the accompanying material. Records will not be merged in this instance. This is in accordance with OCLC’s policy on accompanying material.

29. For more information-- n MARC Coding u OCLC bibliographic formats and standards F Through Connexion or, F On OCLC website: www.oclc.org/bibformats/en.html u MARC21 format for bibliographic data F On Library of Congress website: www.loc.gov/marc/bibliographicwww.loc.gov/marc/bibliographic n Cataloging rules u Anglo-American Cataloguing Rules, 2 nd ed. (AACR2) – print only u Resource Description and Access (RDA) F Print F Online: www.rdatoolkit.org (subscription required)www.rdatoolkit.org