1. Attendance and Truancy Packet Procedures Las Cruces Public Schools Attendance and Student Services

2. Unexcused Absence Actions 3 rd Unexcused Absence 5 th Unexcused Absence 7 th Unexcused Absence 10 th Unexcused Absence Attendance Alert Letter Parent Notification Letter (Form JHB-E2) Student Attendance Intervention Plan (SAIP) (Form JHB-E1) Conference Parent Notification Letter (JHB-E2) SAIP Follow UP (Form JHB-E3) 10 Day Letter (JHB-E4) SAIP Follow UP (Form JHB-E3) All of these forms are available on: http://www.lcps.k12.nm.us/Forms/index.shtmlhttp://www.lcps.k12.nm.us/Forms/index.shtml

3. 3 rd Unexcused Absence Parent Alert Letter – May be generated from Synergy – Will alert the parent to their 3 rd unexcused absence – ELEMENTRY – Letter can be sent home with child, but telephone call to parents must be placed prior to sending the letter. Please include a note stating that a phone call was placed to parents informing them of the sent letter. Maintain a hard copy to upload to Synergy Documents. – MIDDLE/HIGH - U.S. Mail may be utilized BEST PRACTICE – Call and follow up with a phone call, both to let the family know the letter is coming but also to check and see if the letter has gotten there. Upload a copy of Alert Letter to Synergy under the documents section of the child’s profile.

4. 5 th Unexcused Absence Parent Notification of Conference Letter – JHB – E2 Upload a copy to Synergy on the documents section

5. 5 th Unexcused Absence Student Attendance Intervention Plan (SAIP) – JHB-E1 – School can fill out either the initial or follow-up form JHB- E3 Parent, child and school representative must sign the hard copy of the SAIP Upload hardcopy onto Synergy in the documents section

6. 7 th Unexcused Absence Parent Notification of Conference Letter – JHB – E2 SAIP Follow-UP form – JHB-E3 Parent, child and school representative must sign SAIP follow-up form. Upload both forms to Synergy under the documents section.

7. 10 th Unexcused Absence SAIP Follow-Up form – JHB-E3 10 Day Letter – JHB-E4 Parent, child and school representative must sign both forms Upload both forms to Synergy in the documents section

8. Once Ten Day Notification is Completed Ensure all SAIP and SAIP Follow-Ups are uploaded to Synergy Ensure School Principal completes and signs Truancy Cover Form once all the forms are completed and uploaded to Synergy in the documents section. School Principal will then upload the Truancy Cover Form to Synergy in the documents section of the student’s file.

9. Next Unexcused Absence Once the student has an additional unexcused absence the school must immediately notify the Attendance and Student Services Staff. Attendance and Student Services will complete the Class III referrals, assemble the packets and turn over to Juvenile Probation Parole Office/District Attorney’s Office.

10. LCPS Attendance and Student Services Attendance and Student Services 505 S. Main Ste. 249 Las Cruces, NM 88001 Eric LopezJoseph MestresRichard Chavez Ealopezjmestresrchavez1 202-6692202-7373635-2243