1. 1 Team 2 Visit Team consist of Finance Controllers of the following States TTTTamil Nadu (Team Leader) HHHHaryana KKKKarnataka MMMMaharashtra PPPPuducherry PPPPunjab NNNNagaland

2. 2 Team 2 Visit (Contd.) Guided by Sh. Birkhe Ram, Chief Consultant, TSG., Edcil., Anoop Chaturvedi, TSG., Edcil., Accompanied by Smt.Mehzabeen Banu, Dist. Elementary Education Officer & Dist. Mission Co-ordr. Education Officer & Dist. Mission Co-ordr. Darang District, Mongoldoi. Darang District, Mongoldoi. Sh.Prashid Chakraborty, SSA, Assam

3. 3 Team 2 Visit (Contd.) Places Visited Places Visited KGBV, Bhergaon Construction site of KGBV, Bhergaon Ghorabandha Jr. Boys School, Sipajhar Narikalli, Lower Primary School Distance Traveled to cover four places 203 km

4. 4 Team 2 Visit (Contd.) KGBV, Bhergaon KGBV, Bhergaon Running in a rented premises Running in a rented premises Paying rent of Rs. 15,000/- per month Paying rent of Rs. 15,000/- per month No. of Students eligible to enroll and admitted: 50 Girl Childrens No. of Students eligible to enroll and admitted: 50 Girl Childrens Students Enrolled Students Enrolled Class Bodo Language Assame Language Total V14822 VI 325 VII 9716 VIII 347 Total292150

5. 5 Team 2 Visit (Contd.) Community Belongs Community Belongs S C- 1 S C- 1 S T-44 S T-44 O B C- 3 O B C- 3 General- 2 General- 2 Total-50 Total-50 The KGBV run by SSA itself The KGBV run by SSA itself

6. 6 Team 2 Visit (Contd.) Best practices Best practices All the registered maintained up to the level of satisfaction All the registered maintained up to the level of satisfaction BRS done up to 31.03.2009 BRS done up to 31.03.2009 Narrations in the cash book for each transaction are in detail Narrations in the cash book for each transaction are in detail Electronic Gadgets used as teaching media Electronic Gadgets used as teaching media Students found using computer for drawing skill development Students found using computer for drawing skill development Children were trained to weave local fabric materials (Arnai) which will sustain them when they grow up for their livelihood Children were trained to weave local fabric materials (Arnai) which will sustain them when they grow up for their livelihood

7. 7 Team 2 Visit (Contd.) Scope for improvement Scope for improvement BRS in loose sheets instead of in the cash book itself. BRS in loose sheets instead of in the cash book itself. Stamped acquaintance to be obtained for cash transactions over Rs. 5000/- Stamped acquaintance to be obtained for cash transactions over Rs. 5000/- Adjustment entries for advances paid are made in the manual cash book instead of making journal entries Adjustment entries for advances paid are made in the manual cash book instead of making journal entries Quotation systems not followed for procurement of groceries and vegetables Quotation systems not followed for procurement of groceries and vegetables Entries in consumable register for groceries and vegetables not maintained Entries in consumable register for groceries and vegetables not maintained Childrens to be protected for safety from the open pond which is found in front of the new KGBV construction site Childrens to be protected for safety from the open pond which is found in front of the new KGBV construction site

8. 8 Team 2 Visit (Contd.) Name of the School: Ghorabandha Jr. Boys School Name of the School: Ghorabandha Jr. Boys School Block:Sipajhar Block:Sipajhar Enrolled Strength of Students: 231 Enrolled Strength of Students: 231 Teachers Sanctioned and Filled: 7 Teachers Sanctioned and Filled: 7 Cash Book updated to 26.04.2009 Cash Book updated to 26.04.2009 Year wise receipt and Expenditure of Grants Year wise receipt and Expenditure of Grants Grants2006-072007-082008-09 Maintenance Grant 5,0005,0005,000 Infrastructure-School Grant 2,0002,00010,000 Teachers Grant 2,5002,5002,500

9. 9 Team 2 Visit (Contd.) Scope for improvement Scope for improvement Display board for year wise receipts & expenditure for SSA Fund is not available Display board for year wise receipts & expenditure for SSA Fund is not available Toilet facilities not available Toilet facilities not available

10. 10 Team 2 Visit (Contd.) Name of the School: Narikalli Lower Pri. School Name of the School: Narikalli Lower Pri. School The school reported that established in 1920 The school reported that established in 1920 Addl. Class Room Building (Two Class Room) sanctioned in 2008-2009 Addl. Class Room Building (Two Class Room) sanctioned in 2008-2009 Work started in the month of October 2008 and completed in April 2009 Work started in the month of October 2008 and completed in April 2009 Unit Cost for Two Class Room Rs. 4,60,000/- released in two installments Unit Cost for Two Class Room Rs. 4,60,000/- released in two installments Area of the Building: Area of the Building: Length 54 ft.Width 18 ft. Varanda 6 ft. Length 54 ft.Width 18 ft. Varanda 6 ft. (54’ x 24’ including Varanda) (54’ x 24’ including Varanda)

11. 11 Team 2 Visit (Contd.) Strength - 96 (Boys – 50 & Girls – 46) Strength - 96 (Boys – 50 & Girls – 46) Standard - 1 to 4 Standard - 1 to 4 Teacher sanctioned & filled – 5 Teacher sanctioned & filled – 5 Class Rooms Only – 3 Class Rooms Only – 3 Need for 5 teachers may be reviewed Need for 5 teachers may be reviewed Cash Book updated till the date of visit Cash Book updated till the date of visit Civil Works fund received has been used for construction, vouchers kept for the exp. made Civil Works fund received has been used for construction, vouchers kept for the exp. made Activity ledger also maintained Activity ledger also maintained Pass book entries not updated beyond 17.02.09 Pass book entries not updated beyond 17.02.09

12. 12 Team 2 Visit (Contd.) Toilet for Boys & Girls available with one unit each which may not be sufficient for all the children when they use during interval Toilet for Boys & Girls available with one unit each which may not be sufficient for all the children when they use during interval Low cost materials used for civil works which found to be good. Low cost materials used for civil works which found to be good. Display board maintained only for civil works. For other activities not maintained. Display board maintained only for civil works. For other activities not maintained. Teachers & Other Staff have been trained to maintain Accounts Teachers & Other Staff have been trained to maintain Accounts

13. 13 On behalf all the State Finance Controllers Our Sincere Thanks to SSA, Assam and and Finance Controller of the State for Hospitality and arrangements provided