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1 Excel Spreadsheets Excel is software that lets you create tables, and calculate and analyze data. This type of software is called spreadsheet software. Excel lets you create tables that automatically calculate the totals of numerical values you input, print out tables in neat layouts, and create simple graphs.

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2 Spreadsheets A Row is a group of cells that run horizontally. Rows are numerically labeled A Column is a group of cells that run vertically. Columns are alphabetically labeled. Cells are the intersection of a Row and Column Cells are identified by first stating the intersecting column letter followed by the intersecting Row number For example, B2 is an example of a cell address

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3 Excel Spreadsheet Spreadsheets consist of columns (vertical) and rows (horizontal) ABCD 1 2 3 4 ROW (Horizontal) COLUMN (vertical) The intersection of a row and column is called a CELL Letters indicate COLUMNS and Numbers indicate ROWS

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4 Excel CHARTS Charts are used to present information so that it can be quickly and easily understood Bar and Column Charts -Show values of data and allow comparison between categories Pie Charts -Show values of data and allow comparison to the whole -The area of each slice represents the fraction of the whole Line Charts -Show the relationship between values -They can be used to show the rate of change

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5 Types of Charts Column or Bar Graph Line Graph Pie Graph

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6 Chart Components Legend Category Axis (X-axis) Chart Title Values Axis (Y–axis) Category Labels

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7 Bike Sales (Creating a chart) Steps 1.Enter this data into Excel 2.Select all of the 8 cells 3.Select the Charts Tab along the top toolbar 4.Select Line Graph 5.Excel will create the graph below 6.Edit the title by clicking on it and type in Bike Sales MonthSales June150 July76 August43 Excel 2010 Mac version instructions. For Excel 2010 (Microsoft PC version) refer to next slide.

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8 1.Highlight the 3 Numbers 2.Select Insert – Line 3.Excel will create a Line (graph) Excel 2010 Microsoft PC version Instructions The next 3 slides will explore several features in Chart Tools…

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9 Chart Tools - Design Change Chart Type, Switch Row/Column and change Styles

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10 Chart Tools - Layout Change/Add Chart Titles, Axis Titles, Legend and Data Labels

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11 Format Fill, Line and Text styles and colors on the graph Chart Tools - Format

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12 Creating a Bar, Line and Pie Graph 1.Type the above information into Excel 2.Make a Bar Graph of iPad Sales 3.Make a Line Graph of Laptop Computer Sales 4.Make a Pie Graph representing all devices sold in March BestBuy Sales JanuaryFebruaryMarch iPad7012090 iPhone13090 60 Laptop Computer 15 22 28 Video Game6030 10 Cell phone5240 20

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13 Adding up numbers in cells Craves Candy Company MondayTuesdayWednesday Truffles463 Fudge221 Candy659 Chocolate Bars 989 Cookies667 Steps 1.Select the cells you want to add 2.Select Formulas from the top toolbar 3.Select AutoSum 4.Select SUM 5.Excel will add the numbers in the cells and display the total in the appropriate cell Note: you can also choose Average, Max or Min under AutoSum Task: Type the above information into Excel and practice adding up the total number of sales for each day

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14 SUM, AVG, MAX, MIN SUMAdds all numbers in a range of cells AVGCalculates the Average of all numbers in a range of cells MAXGives the Largest number in the range of cells MINGives the Smallest number in the range of cells

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15 Adding numbers in cells Type this formula into cell C7 to add cells C4, C5 and C6 =sum(C4,C5,C6) then press the enter key

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16 Finding MAX, MIN and AVERAGE To find the max, min and average of cells C4, C5 and C6 use these formulas… =max(C4,C5,C6) =min(C4,C5,C6) =avg(C4,C5,C6)

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17 Finding MAX, MIN and AVERAGE Task In cell C7 put the formula to find the maximum number in the range of the 3 numbers In cell C8 put the formula to find the minimum number in the range of 3 numbers In cell C9 put the formula to find the average of the 3 numbers.

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