Presentation on theme: "Sarah Callihan Eileen Grose"— Presentation transcript:
1 Sarah Callihan Eileen Grose Help!! I’m new to this!Sarah CallihanEileen Grose
2 ‘Twas the Night Before STAAR ‘Twas The Night Before STAAR (in the eyes of a Coordinator)
3 Killer Questions Assignment: In the blanks on the right: 1. What is your one biggest concern?2. We all know that our faculty is wonderful, but name one pet peeve you have encountered (pertaining to testing).3. What is one thing you want to get out of this session?
4 What to do first? Find HELP! But who? You can’t do this alone! Special Ed Case Manager/ LiaisonRegistrarTechnologyCounselorsAdmin Team
5 Why do I need help? Students testing / placed correctly ARDs, ARDs, ARDsNegotiating schedulesInterferenceTesting locationsYear long process
6 Who do I need to talk to? Administrative Team Cafeteria Staff Layout schedules, Test AdministratorsCafeteria StaffBreakfast scheduleLunch ScheduleCustodiansTeachersTeacher AssistantsSpecial ProgramsESL504Spec EdParents/ StudentsRegistrar/ CounselorsNew student enrollmentSpecial Program PopsLibrarianCalculatorsDictionaries/ ThesaurusesReceptionist/ Attendance Clerk
7 It’s February: What do I need to do? Gather lists of testers.Who tests? What do they test?Accommodations?Special situations?How do I get these lists?Registrar for listsData Portal System (DMAC, Euphoria, etc.)Remember:HomeboundJJAEPDAEP
8 Online/ Paper Are the students online or paper? Spreadsheet to notate: How did they test last?Check with teachers to see students’ preferencesSpreadsheet to notate:Paper_Online Request.xlsxTexas Assessment Management SystemCheck student scoresCheck registration detailsChange test type
9 Do you have Enough Materials for Testing MandatoryConvenienceDictionariesWho and how manySpecial typesCalculatorsBatteriesClearingTroubleshootingPencilsSharpening?HighlightersColor OverlaysSupplemental AidsBucketsPostit NotesZiploc bagsTissuesColored PaperDo NOT wait until the last minute: Purchase Orders take TIME!!
10 Accommodations Special Education 504 LEP Any that need TEA approval? Once you have received the lists, ensure the responsible parties notify you of any updates.Prior to testing, have responsible party sign off on accommodations.
11 Weeks/ Month Before Testing Just like a recipe – Have all ingredients on hand!
12 How do I even begin? Map of School Computers? How many desks/ students can each classroom hold?How many computers are available?Computers?Will we have to use classroom labs?Laptop availability?Who will update? Who will be on call?Number of individual tests?
13 Trainings: Who Needs to Be Trained? Set Date for Mandatory Training:Train everyone in case of emergenciesCustodial staff (what if a student gets sick on the test, etc.)Teacher AssistantsTechnology Staff on CampusCreate Labels for Teachers’ ManualsPlace on their Testing ManualTeachers like to make notes, etc., flag, highlightEnsures they can receive their same book again (if needed)Sign in SheetsKeep them with the Oaths in Alphabetical Order!
14 Responsibilities Checking rooms/ hallways Educational Material Assign administrative staff to checkEducational MaterialWhen: Day before testingWho: Teacher Assistants – we train this individual thoroughly and if any questions, she will notify the CTCNumber of DesksWhen: Few days before testingNotify custodial staffWho: Teacher Assistants
15 Few Days Before Testing Time to Mix the Ingredients
16 What Now? Verify Accommodations with Spec Pops Post Assignments ESL504Spec EdPost AssignmentsElementary/ Jr. High: Notify teachers of locationsHigh School: Post assignments around schoolNotify parentsRemind cafeteria staffBreakfastLunch
17 How to Organize Select colored paper for each day of testing Why: Green: Science/ BiologyBlue: Math/ AlgebraOrange: English I/ WritingBrown: English II/ ReadingPink: US History/ Soc StudiesWhy:This allows the attendance personnel to keep track of testing daysHelps you determine what roster goes with what day at a quick glance
19 Test Day Checklist State Mandated To Make Life Easier Testing RostersAttendance RosterTesting RosterAccommodationsVisual Aids, Color OverlaysTest Administrator Relief SheetDO NOT DISTURB signScratch PaperComputer Login Pages for Online testersTest Books and Answer Sheets for Paper testersSupplies: Pencils, highlighters, calculatorsInitial Attendance RosterTeacher ChecklistState Cell Phone PolicyRestroom PassesSupplies: Ziplock bags, sticky notes, tissues, paper clips
24 Reality? What is your reality? Ideas? Is it too small? Does it have proper storage?Is it neat?Is it organized?Ideas?
25 Colored Markers/ Scissors Colored PaperQuick view of suppliesGood Pencil SharpenerHole PunchBreath Mints Colored Markers/ ScissorsExtension CordsEnough Colored Paper
26 Manuals/ Organizing Previous Years Previous 3 years of Testing Manuals Sorting TraysTissue: when all you can do is cryTesting Manuals (with teachers’ names- alpha order)Years of testing data (yes color coordinated)Trash Can**
27 Buckets/ CubbiesAre y’all so lucky?Extra StorageBuckets (with TA)
28 OrganizingDays for testingBegin Day 1 hereCalendarNurse’s Kit
29 Helpful Hints: Excel Example Excel Formulas Filter/ Sort Hide/ Unhide Count only the sorted cells: =SUBTOTAL(3, D3:D53)All formulas begin with an =This formula (to count only the filtered cells) must have a 3, then rangeMaking 0’s appear before numbersFor ID Numbers: 254 but needing=text(D4, “000000”)D4: cell reference“number of places you need”Filter/ SortHide/ UnhideFreeze CellsPage Setup/ Page ViewHeaders/ Footers
32 How am I going to get online tests to run smoothly? Prepare!ComputersNumbers?Working properlyUp-to-dateTrain staffSee if any staff members have tested onlineLog into TestNav the day before:Pop-ups are enabledJava is up-to-dateAutomatic updates are turned off
33 DocumentsDocuments and examples can be found on the following website: