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Welcome Participants! We will begin our meeting in a few moments 1.Dial 1-866-826-6337 on your phone 2.Enter the PIN code: 455069 3.Press the # button To hear the AUDIO portion of this training: Type “/sd” in the Send a Message field To get screen reader slide descriptions: Type “/cc” in the Send a Message field To get closed captioning of the phone conversation:
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What Your Students Need to Know About Financial Aid Financial Aid Basics for California Community College Disabled Student Programs and Services Presented by the California Community College Chancellor’s Office and the California Student Aid Commission
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Introductions Doris Keller (916) 526-8169 dkeller@csac.ca.gov Shelly Menzel (916) 526-8013 smenzel@csac.ca.gov
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Training Goals Enhance understanding student financial aid Discuss how the unique needs of disabled students fit into the financial aid process Discover how various outside disability service organizations affect financial aid packaging Increase student participation in financial aid programs for which they are eligible
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Types of Financial Aid Gift Aid Grants Scholarships Self Help Aid Work Study Loans Sources of Financial Aid Federal State College Private
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Outreach Message to Students Apply... Don’t Disqualify Yourself!
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Important Deadlines Students can apply for Federal financial aid any time of the year Students must apply for a Cal Grant between January 1 and March 2 September 2, 2004 only for students attending a community college Check with your financial aid regarding “priority deadlines”
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Types of Applications FAFSA CSAC GPA Verification Institutional Applications Private Applications
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FAFSA Free Application for Federal Student Aid
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www.fafsa.ed.gov Shorter processing time than paper Less errors than paper Immediate online assistance Immediate confirmation of filing Built-in edits (skip-logic) Screen Reader friendly Ability to sign form electronically with a PIN number obtainable at www.pin.ed.gov FAFSA
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Application and Accessibility FAFSA Alternate Media Braille 1-800-433-3243 E-text www.studentaid.ed.govwww.studentaid.ed.gov On the Web www.fafsa.ed.govwww.fafsa.ed.gov High Tech Centers Help from Financial aid office Department of Rehab Counselors
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CSAC GPA Verification Required for Cal Grant only High school grades College grades GPA Verification form Not available in alternate media Financial aid office Submission methods Electronic upload from school Paper form from school or student
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2004-05 Application Timeline ApplicationFiling Period CSAC GPA Verification Fall 2003 – March 2, 2004 or September 2, 2004 FAFSA Jan 2004 through June 2005. File by March 2 or September 2 for Cal Grant consideration. Cal Grant C SupplementalMid-summer (date varies) BOG Fee Waiver FormYear round Other School ApplicationsCheck with school Private ScholarshipsCheck with source
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Cal Grant C Recommendations Supplemental Application (after FAFSA) Occupational/Educational recommendation Teacher, Counselor, or Employer 35% of total score Based on your knowledge Measure of student’s general academic achievement Measure of student’s ability to successfully complete the intended program
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Application Advice for Students Complete all required fields Watch for filing deadlines Apply early, apply often Keep photocopies Obtain certificates of mailing Must list at least one California school is on FAFSA to be considered for Cal Grant
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Assistance to Apply Assess student’s ability to complete forms Help provide needed tools Web sources Readers Special equipment Refer students to case worker Keeps files of potential sources of help
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Cost of Attendance Basic Equation of Need Expected Family Contribution Student’s Financial Need
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Cost of Attendance Tuition & fees Room & board Books & supplies Transportation Miscellaneous personal expenses
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Help Determine Specific Costs Research cost of attendance at preferred schools Work with student to determine amount needed for: Special needs at college Transportation Medical bills
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Expected Family Contribution Measure of family’s financial status Calculated at the federal level using family income and asset data on FAFSA Used to determine student’s overall financial aid need
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What is Professional Judgment? Adjustments may be made only on a case-by-case basis Decisions are made at the discretion of the financial aid office Change may not affect eligibility for financial aid Changes are allowed in the following areas: Student’s budget (cost of attendance) Independent/Dependent status Income/Asset information
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Examples of Possible P.J. Adjustments for Disabled Students Added transportation costs Adapted vehicle service Costs for Special equipment Computer software/hardware Typed Text (TTY) Costs for Assistive services Note-taking services Interpreters
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Help Request Professional Judgment Identify extra costs Suggest documentation to gather Financial aid office may require completion of additional forms Discuss process with student and parents Practice making the request
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Gift Aid Pell Grant (need based) Cal Grant (need & merit based) BOG Fee Waiver (need based) FSEOG (need based)
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Time is Valuable…Prioritize! 1.Apply to institution 2.Apply for basic financial aid 3.Search and apply for scholarships Less than 5% of total financial aid Students should focus first on applying for scholarships they have the best change of getting
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Scholarships Sources Parent’s/Students employers Faith based groups Community based groups Medical providers Care providers Associations for persons with disabilities
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Scholarships for Students with Disabilities They are out there….it is just a matter of finding them! Disabled students scholarship list Scholarship Search Sites www.finaid.org www.fastweb.com www.collegeboard.com www.fastaid.com www.collegenet.com www.collegequest.com
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Scholarship Searching on the Web Access a search engine (Google, Dogpile, Yahoo, etc.) In search box type “Scholarships, ___” Insert (one at a time) everything that describes student Type(s) of disability Heritage Hobbies Family interests Etc.
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Apply for Scholarships Include everything requested and: Color photo of student Personal statement/essay Copy of transcripts with highest grades highlighted Completed application Letters of recommendation from teachers, counselors, medical staff, parents, caregiver Table of Contents
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Submit Scholarship Application Include originals when possible or xerox originals only Ask for multiple copies of everything Bind all pages into colorful theme or report folder Mail in flat envelop
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Self Help Aid Work-study (need based) Perkins Loan (need based) Subsidized Stafford Loan (need based) Unsubsidized Stafford Loan (non- need based) Plus Loan (non-need based)
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Ability to Benefit High school diploma General Education Development (GED) certificate Pass an approved "ability-to-benefit" test http://www.ed.gov/legislation/FedRegist er/other/2002-3/090402a.html http://www.ed.gov/legislation/FedRegist er/other/2002-3/090402a.html Testing accommodations dependent on test publisher
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Enrollment Status Can be a factor in type or amount of financial aid awards Federal statutory definition for financial aid purposes 12 units per term = full-time Reasonable accommodation Allowing reduced course load from academic standpoint is OK Counting reduced course load as full- time for financial aid is not allowable
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Satisfactory Academic Progress Required for federal and state aid As defined by the school within federal guidelines Some discretion allowed financial aid office for “special circumstances” Services of DSP&S help students maintain SAP
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Other Potential Requirements Demonstrated financial need Citizenship State of residency School of attendance Type of program student is attending Type of degree student is pursuing Minimum GPA requirements Other…
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WORKING TOGETHER Sharing resources for the greater benefit of students
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Department of Rehabilitation Who is eligible for benefits? Individuals with physical or mental impairment that results in an impediment to employment Applying for services Apply for Federal financial aid first Website: www.rehab.ca.govwww.rehab.ca.gov Rich-text application format .PDF application format
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Department of Rehabilitation Individualized Plan for Employment May cover cost of training Tuition, fees, books & supplies MOU with CASFAA Financial aid office coordinates benefits
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Plan to Achieve Self-Support (PASS) Social Security Administration Program Excludes from SSI or SSDI eligibility calculation income and resources that are used toward the achievement of a vocational goal
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Constructing a PASS Plan Allowable expenses Tuition, fees Books, supplies Assistive equipment child care tutoring, testing, counseling Application available from SSA Office or at http://www.ssa.gov/online/ssa-545.pdf http://www.ssa.gov/online/ssa-545.pdf
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Advice for Coordinating Services Be aware of filing periods Make financial aid office aware of special circumstances Encourage/Assist completion of PASS (if applicable) Encourage/Assist in applying for Department of Rehab benefits (if applicable) Communicate with financial aid office
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OUTREACHING TO STUDENTS Ways to make students aware of the help they may be eligible for
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Develop College-Going Attitude Encourage all students to go to college Administer aptitude tests Establish and keep records Work with parents/caretakers Work up profile for each student How special needs might affect college attendance Academic requirements to be met
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Getting the Word Out Work with associates in earlier grades Work with students, parents, caretakers Develop a strategy for each student College-going attitude Plan for academics and finances Other benefit resources Maintain records
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Getting the Word Out (cont.) Identify students with special needs Work with all teachers to provide information and resources Learn about potential benefits Maintain/modify strategy for each student Work with other outreach professionals
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ADDITIONAL RESOURCES For disabled students
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Federal Aid Resources Audio The Student Aid Guide Braille Publications FAFSA application The Student Aid Guide Funding Your Education Repaying Your Student Loan http://studentaid.ed.gov/PORTALSWebApp/students/english/bvinotice.jsp#content
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Keeping Yourself Current NASFAA www.nasfaa.org/ParentsStudents.asp U.S. Department of Education www.ed.gov/studentaid/ California Student Aid Commission www.csac.ca.gov Chancellor’s Office www.cccco.edu DSPS & Financial Aid pages
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HEATH Resource Center Information exchange on postsecondary education for individuals with disabilities Accessibility Career development Classroom adaptations Financial aid www.heath.gwu.edu www.heath.gwu.edu
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Disabled Student Services in Higher Education List Serve Mailing list discussion of issues relevant to students with disabilities in higher education. the legal responsibilities of institutions under the ADA how to meet the physical and academic needs of disabled students and how to fund such services. To subscribe to the list, write to listserv@ubvm.cc.buffalo.edu with subscribe DSSHE-L in the message body. listserv@ubvm.cc.buffalo.edu
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