1. The system of management and financial accounting SBC BillingAnywhere
Overview of SBC BillingAnywhere for the automation of business processes of intermodal container shipping and cargo customs clearance
Alexander Starshinin
General Director LLC "SoftBusinessConsulting"

2. SBC BillingAnywhere Overview
Any business related to transport logistics, requires very careful management of financial and productive resources, the possibility to get operational information, monitoring movement of cargo at all stages of delivery and customs clearance, minimizing staff in the processing of large volumes of information.
SBC BillingAnywhere solution was created on the basis of years of work experience of the SoftBusinessConsulting company with shipping agents and customs brokers involved in maritime container shipping. It ensures effective implementation of automation tasks of information of business processes within the company in the following directions:
interaction with customers;
transport logistics at all stages of cargo delivery;
customs clearance;
port forwarding;
organization of settlements with providers and customers.

3. The concept of SBC BillingAnywhere system building
SBC BillingAnywhere system is designed to provide management accounting for a separate company as well as for the group of companies (holding company) in a single centralized database.
The basic functions of the system
Contractors database organization
Registration of incoming and outgoing invoices for rendered services
Organization of settlements accounting with contractors on the basis of the cash movement and cashless payments
Work with accountable persons (staff advances)
Organization of the database of agreements with contractors
Invoice payments history storage
Automatic generation of accounts receivable and accounts payable
Formation of management financial reports
Organization of comfortable system of payments to customers, service providers, business partners that allows to organize the timely and effective monitoring of financial condition and status of the company stock for senior and middle managers.

4. Key features of the system
Organization of management and financial accounting, as a separate enterprise, and across an unlimited number of companies (holding company)
Multi-currency system and the automatic formation of any cross-currency exchange rates
Rapid formation of payables and receivables
Storing the history of the basic system data (customers book, currencies history, the history of tariff plans, the history of changes in taxes, etc.)
Differentiation of the users access level to the system data and functions
Convenient, user-friendly interface
Flexible mechanism for setting the system in the workplace of the Customer by using special configuration parameters of system application

5. SBC BillingAnywhere solution card for transport logistics
Sales Channels
Agents and Partners
Affiliates
Customer Service Department
Analytics
Transport business
Finance
Customer orders
Contract management
Container booking
Account payable
Cargo works planning
Cargo tracking
Customs clearance
Account receivable
Rates and agreements
Circulation of documents
Customers notifications
Daily reports
Reports generation
Lines and agents
Integration with external IS
Supply processes
Customers and contractors
Fixed assets
Advance reports
Funds
User access rights control
“Cargo information is important to the same extent as the cargo itself...”

6. The most important processes
Orders management
Finance, mutual settlements control
Finance (Account payables and receivables,
settlements)
Client side
(CRM, working with clients, analytics)
Control
Management
Business Analytics
Transportation
planning and execution
Operational analysis
Transportation management

7. Solution composition SBC BillingAnywhere
Base composition :
SBC Administrator – administration and configuration of SBC BillingAnywhere system, user access control.
SBC Finance - organization of financial accounting at the enterprise regardless of its primary business (freight forwarding, customs brokerage, trade or services).
SBC Forwarding – application of automation of forwarding business processes for containers shipping and cargo customs clearance.
SBC Customer Service – organization of interaction with customers of freight-forwarding companies, application implementing the functions of CRM (Customer Relation Management).

8. Состав решения SBC BillingAnywhere
Дополнительные модули :
SBC Rates
Automatic notification of customers about order status via
Customers web-portal SBC WebPortal
CCD forms automatic downloads from declaration issue software(Sigma-Soft, TKS, Alfa-Soft)
The module which automatically uploads customers documents on containers in orders database
Module for automatic work with LLC «Rolis» system on cargoes in ports PTK (Saint-Petersburg)
The module for work with the lines in EDIFACT format
Automatic interaction with cargo tracking system SBC CargoTracking

9. “SBC Finance“ application
“SBC Finance" application is designed for the organization of financial accounting at the company and is used to perform the following functions:
Enterprise contractors database maintenance
Maintenance of exchange rate reference book
Cash credit and debit orders, cash book registration
Accounting of non-cash movements on bank accounts
The organization of work with accountable persons (staff advances)
Invoice (business operations) credit-note journal maintenance
Organization of contractors agreement database
Payments posting (matching) on invoices or business operations
Automatic generation of accounts receivable and payable
Generation of various managerial financial reports
……….. and much more

10. Financial module structure
Contractors database
Incoming invoices
Income
Outgoing invoices
Expenses
Invoices journal
Invoices
payment history
Payments
Cash Non-cash
Invoices composition
Advances report
Accountable persons
Analytic items reference book
Gross earnings = ΣSout - ΣSin
Accounts receivable = ΣSout - ΣPin
Accounts payable = ΣSin- ΣPout

11. SBC Forwarding application
“SBC Forwarding" application is designed to automate business processes of companies involved in the rendering of freight forwarding and customs services. Application key functions:
Contractors database maintenance
Reference book maintenance, which enables application work (countries and cities reference book, goods reference book, containers types, vessels reference books, etc.)
Orders for freight forwarding
Accounting of status of orders at each stage of freight forwarding (shipment accounting, bills of lading input, multiple purchase orders, customs declarations and other documents generated during the work with customer orders)
Accounting of overhead costs for orders fulfillment on freight forwarding (freight, transportation, storage, customs fees, etc.)
The organization of settlements with customers for completed orders
Generation of various statements that control the passage of customer orders at all stages of work with them
User access control on orders (amounts, statistics, profitability, etc.)

12. Transportation management Open architecture and scalability
Easy to configure
Reliability and scalability
Technical support
Transportation management
Planning
Agents choosing
Booking placing
Evaluation Payment
Orders
Cargo delivery
Event management
Operational information
Customer
service
Carriers settlements
Rates
Tracking
Payments
Orders
Shipment place
Bill of goods
Planning CCD application
Customs payments planning
Applications
for payment
Invoice check
Заявки на доставку
Контроль доставки
Customer
Service
Department
Customs clearance
Finance
Logistics
Carriers
Providers/customers
Inner structures

13. Forwarding module work principle
t0 – order registration
t1 – booking placing
t2 – booking confirmation
t3 – shipper shipment
Customer
t4 – vessel shipment
Financial unit
Incomes
t5 – bill of lading registration
t6 – ETA (estimated date)
t7 – arrival date
t8 – vessel discharge
Order Status
auto-notifications
t9 – customs planning
Expenses
t10 – CCD issue and submission
t11 – delivery to consignee t0 t1 t2 t3 t4 t5 t6
Time axis, t t7 t8 t9
t10
t11
Sea transportation
Destination port
Departure port
Port forwarding
and customs
clearance
Transport agent (line)
Shipper
Consignee

14. Transportation management Single process
Orders service
Orders registration
Route selection and placement of booking
Cargo delivery
Tracking
Lines and agents
Transportation tracking in real time
Delay control
Information portals
Data exchange in EDIFACT format
Accounts and
finance
Income and expense planning
Invoice payments
The calculation of earnings per container
CRM
Customers internet-portal
Orders status auto-notifications
“76% of logistics managers in most companies do not have the ability to track goods in transit.”

15. Customers internet-portal SBC WebPortal Full information about orders status
Register of applications for goods delivery
Placed orders list
Getting timely information on order completion
Browse container events
Browse booking status
Viewing and registration of electronic documents
Cargo tracking

16. Customers internet-portal SBC WebPortal Cargo delivery order card

17. Contractors database

18. Customers order list
Data selection period
Filters in MS Excel style

19. Cargo customs clearance registration and control
Data selection period
Automatic CCD download from
Sigma-Soft, TKS, Alfa-Soft
Documents for customs clearance

20. Introduction examples…
The main sector of SBC BillingAnywhere solution application - freight forwarders and customs brokers
Solution users
Group of companies «Baltlogistik Group»
LLC «Gepard»
LLC «Marine complexes and Forwarding systems»
LLC «Neva-Balt Northwest»
LLC «Avelana Logistik»
LLC «Rosmoravia»
LLC «Baltic trans-modal center»

21. Contacts… LLC «SoftBusinessConsulting»
Phone: +7(812) , +7(812)
Fax: +7(812)
Software department:
Technical support department:
Address: , St.Petersburg, Stachek av., (BC Sheremetev)