1. Administrative Update Department of 4-H Youth Development April 6, 2006

2. New Overnight Sleeping Rooms Policy Effective Immediately – April 6, 2006  In assigning 4-H program participants to housing for overnight activities or events, unrelated adults should not share private sleeping rooms with children or youth.  Youth should be assigned private sleeping space with other youth within a three-year age range.  Adults should be assigned sleeping space with other adults. An unrelated adult should never share a bed with a young person.  No individual child under the age of 18 should be assigned to a private individual room.

3. New Overnight Sleeping Rooms Policy Effective Immediately – April 6, 2006 (continued)  In assigning overnight accommodations in dormitory or cabin style sleeping situations, appropriate supervision must be arranged. Adults who are assigned to the cabins/dormitories should be counseled in appropriate supervision of the youth participating in the program. To the extent possible, youth participants should be grouped by age.  Failure of Extension staff to comply with appropriate best practice guidelines regarding housing for overnight activities or events may result in disciplinary action.

4. Use of 15 Passenger Van Concerns for Using 15 Passenger Vans  Safety Issues related to use of 15 passenger vans  Serious injuries and fatalities have resulted from use of these vans. Department of 4-H’s Plan of Action  Expect anyone driving a 15 passenger van to review the NCSU 15 passenger van presentation and take the certification quiz  Website for the tutorial and certification quiz http://www.safety.ncsu.edu/15passvan/HTML/index.htm

5. NCSU Rental of 15 Passenger Vans Department of 4-H and rental of 15 passenger vans to transport youth  NCSU Motor Fleet has agreed to allow us to continue to rent 15 passenger vans to transport youth.  The NCSU 15 passenger vans are covered by NCSU insurance.  Contact Barbara Richardson at Motor Pool (919-515-9856) to rent a van.

6. Instructions for the 15 Passenger Van Tutorial and Certification Quiz Website for Presentation and Quiz  http://www.safety.ncsu.edu/15passvan/HTML/index.htm Click on “Click here to view the presentation.” If the file does not download, click on the “Table of Contents” tab to view the presentation.  Certification Quiz At the end of the tutorial, click on the “Quiz” tab. Take the Certification Quiz and hit submit. Your test results will be emailed to you, print this for your personnel file.