2. Most common types of leave:
Sick Leave
Maternity Leave
Extended Medical Leave
Leave Without Pay
Jury Duty
Military Leave

3. Where can I find the Leave Policies, forms, and applications?
All leave policies, forms, and applications can be found on the LPSS website at
Enter “Leave Forms”
in the search bar.

4. Sick Leave Policy - How many sick days do I receive each year?
Employees are granted sick days, personal days, and/or annual leave days based on policies set forth by the Lafayette Parish School Board.
The Lafayette Parish School Board shall grant all twelve-month employees twelve (12) days’ absence per year. All other employees shall receive ten (10) days of sick leave per school year in accordance with the following schedule.
See the complete Sick Leave Policy GBRIB.
Full-time twelve (12) month employees shall be granted sick leave in accordance with the following schedule.
Less than 3 years: 12 days annually (1 day for each month worked)
3 years but less than 10 years: 15 days annually (1.25 days for each month worked)
10 or more years: 18 days annually (1.5 days for each month worked)
The minimum of ten (10) days of sick leave for a nine-, ten-, or eleven-month employee shall be based on the employee beginning work at the beginning of the school year.
First month of the school year, 10 days
Second month of the school year, 9 days
Third month of the school year, 8 days
and the number of days of sick leave shall continue to be prorated for an employee who begins work until the eighth month of the school year, when only three days of sick leave shall be allowed.

5. (1.25 for each month worked)
12 Month Employees
Less than 3 years
= 12 Days Annually
(1 day for each month worked)
3-10 years
= 15 Days Annually
(1.25 for each month worked)
10 or More Years
= 18 Days Annually
(1.5 for each month worked)

6. 9, 10, & 11 Month Employees Hired in 1st month of school 10 days
2nd month of school
9 days
3rd month of school
8 days
The number of days of sick leave shall continue to be prorated for an employee who begins work up until the eighth month of the school year. At this point only three days of sick leave shall be allowed.

7. Sick Leave Policy When should I apply for leave and how do I apply?
Will you be absent for 6 or more days?
Complete application
*LPSS Request for Medical Leave
& Medical Report Form
Turn completed and signed forms into Human Resources (HR).
*Keep copies for your records.
HR and Risk Management will process and send notification to you and your principal. Upon return to work submit your doctors release statement to your school and HR.
You do not need to apply for sick leave, but your absence must be approved by your supervisor and/or H.R. and entered in EARSS. NO
YES
An employee who is absent for six (6) or more consecutive days shall be required to complete the LPSS Request for Medical Leave and the Medical Report Form completed by a physician.
The Board reserves the right to require verification of illness of any person who is absent eight (8) or more days in a month or fourteen (14) days in one year. See the complete Sick Leave policy GBRIB.
See the complete Sick Leave Policy GBRIB.

10. Sick Leave Policy How is my pay calculated while I am on sick leave?
There are many factors that determine how your pay is calculated while you are on leave.
100%
65% 0%
How many current or accumulated sick days do I have available?
When using current or accumulated sick days, you are paid your full salary and docked any standard and elective deductions.
How many Extended Medical Leave days do I have available and am I eligible?
Extended Medical Leave is a 90 day benefit – Paid at 65% and docked 35% per day and any standard and elective deductions.
FMLA (Family and Medical Leave Act)
Unpaid leave – 12 weeks maximum, docked 100% of salary per day. See Insurance and HR regarding payroll deductions while on FMLA.
Example: If you are having a surgery and are approved to be on leave for two weeks, this would be 10 work days. If you have 10 sick or accumulated sick days available, this leave would not affect your pay.
Example: If you have a serious medical condition that requires that you are out for an extended amount of time and you have exhausted all of your sick days, you may choose to apply to use the Extended Medical Leave benefit (certain qualifications apply - see Extended Medical Leave policy). However, while you are on Extended Medical Leave your pay would be docked 35% for every day of Extended Medical Leave that you use.
Example: If you have exhausted all of your paid leave options and must apply for FMLA, this is UNPAID leave and you would be docked 100% of your daily rate of pay for the 12 weeks of FMLA.

11. Sick Leave Policy What is maternity leave and when should I apply?
Maternity leave is really just sick leave with more specific guidelines.
6 weeks of PAID Recovery for a regular delivery
8 weeks of PAID Recovery for a C-Section
Up to 30 days of Extended Medical Leave can be used for the PAID Leave
12 Weeks of FMLA to run concurrently with paid leave
Maternity leave starts the day you enter the hospital to give birth to your child. Any time taken off prior to birth is regular sick leave.
Employees should apply for maternity leave during their 6th month of pregnancy.
*The Family and Medical Leave Act (FMLA) allows you to take off twelve weeks of UNPAID leave for family and medical reasons. You must be employed with LPSS for 12 months in order to qualify for FMLA. The 12 weeks of FMLA run concurrently with your paid leave. THE MAXIMUM AMOUNT OF TIME THAT YOU WILL BE GRANTED FOR “MATERNITY” LEAVE IS 12 WEEKS. ***Depending on holidays/vacation your return to work date under FMLA may be adjusted slightly.

12. Sick Leave Policy How do I apply for “Maternity” Leave?
Risk Management and HR will finalize leave application based on the date of birth and will notify principal and employee of return to work date and distribution of days.
Complete application at 6 month of Pregnancy:
LPSS Request for Leave & Medical Report Form
and submit to the Human Resources Department.
When baby is born, employee
notifies HR by phone or .

13. Sick Leave Policy How is my pay calculated for maternity leave?
Maternity leave begins the day that you enter the hospital to have the baby. From this date, as per LPSS policy you will have 6 weeks of PAID leave for a regular delivery or 8 weeks for a C-section.*
*This leave is PAID leave by using your sick days, accumulated days, or extended medical leave to cover this time off. See the complete Sick Leave policy GBRIB
*You may choose to take the optional FMLA (Leave without pay) which also begins when your maternity leave begins. See the complete FMLA (Family and Medical Leave Act)
When processing your application, Risk Management will verify your amount of sick days, accumulated days, and FMLA eligibility.
If you exhaust your sick and accumulated days you are allowed to use only 30 days of the Extended Medical Leave benefit to help cover the remainder of your PAID leave.
Once, you have exhausted any leave benefits, you will be on Leave Without Pay.
Example: Baby born by regular delivery on February 3.
6 weeks of PAID leave return to work date March 17 (without FMLA)
Employee only has 10 sick days available so will get 100% pay from February 3-February 17.
She will be granted Extended Medical Leave which is paid at 65% of her daily rate (docked 35% each day). Since there are only 17 work days from February 17 - March 17 due to a school holiday, she will only be docked for EML on those 17 days.
FMLA begins on February 3 when Baby is born and return to work date revised to May 8.
From March 17 (when PAID leave ends) to May 8 this would be UNPAID leave and she would be docked 100% of her pay for every workday during this period. She is not docked for any day that is a school holiday.
For questions regarding payroll during a leave please contact Amanda Bertrand in Human Resources.

14. Sick Leave Policy What other policies should I know about?
Extended Sick Leave consists of 90 days of leave at 65% pay granted to an employee on the date of hire or when the leave was first put into effect by state law if the employee was already hired at that time. Every six years, the extended sick leave balance is re-set to 90 days. See the complete Extended Medical Leave Policy GBRIB.
Leave Without Pay is leave for periods not exceeding one (1) year to any full-time employee who requests such leave in writing at least twenty (20) days prior to the effective date of the leave, whenever possible. Review complete policy for information. Leave without pay for medical illness or injury shall be granted only after all paid time off sources are exhausted, including Sick Leave Bank days. See the complete policy GBRIJ. See also information regarding FMLA (Family and Medical Leave Act)
Sick Leave Bank is available for employees who have exhausted all other leave. To be eligible you must be employed with LPSS for 36 months, you must have at least 31 Accumulated Sick Days, and you must join the bank by donating at least one day. To be a recipient of days from the Sick bank you must also meet eligibility requirements. See the complete Sick Bank policy GBRIBA.

15. Jury Duty and Supoenas Military Leave
*You are not docked any sick or personal days for Jury Duty.
Submit a copy of your summons to HR within 5 days of receipt.
Enter your Jury Duty absence in the EARSS system.
After you have served Jury Duty, send a copy of your check to HR.
What do I do if I am called for Jury Duty?
Military Leave
Any regular employee of the Lafayette Parish School Board who is serving in the military service or in the armed
forces of the United States shall be granted a leave of absence for the period dating from his/her induction,
enlistment, enrollment, or call to service in conformance with the Uniformed Services Employment and
Reemployment Rights Act (USERRA). Information regarding policy on Reserve, National Guard, or similar duty can
be found in the complete Military Leave policy GBRID.

16. Who do I contact if I have questions regarding leave?
If you have any questions regarding leave, it is best to visit the website first at and review the policies and applications. For further questions, see the contact information below.
LPSS Human Resources Department
113 Chaplin Drive
Lafayette, LA or
P.O. Drawer 2158
Lafayette, LA
Ramona Bernard, Director
Risk Management/Insurance
Mandy Turner, Secretary
Human Resources Department
Procedures to apply for Leave:
Notify your supervisor that you need to apply for leave.
Visit the website for informaiton on policies, FAQ’s, and the application.
Review all of the policies and complete the LPSS Request for Medical Leave. Have your physician complete the Medical Report Form.
Turn both pages into Human Resources within 15 days of first date of absence. Once this is turned in, if you have any questions contact Mandy Turner or Ramona Bernard by or phone (listed above) to make an appointment.
Enter your absences in EARSS system and stay in constant contact with you supervisor regarding your plans to return to work. You will receive notice regarding the status of your leave from Ramona Bernard in Risk Management.