1. Introduction CMI CMI BETA Project name Customer Master Integration
Project team name
Team Members:
Mona Kaushal Project Manager & Lead
Puja Mehta QA, Trainer
Project website:
CMI
BETA
Prepared by Mona Kaushal 1

2. CMI
CS 532 (O)-Concepts in Software Engineering MID TERM Project presentation
Agenda:
Project brief
Existing Problems with Multiple Master Data Systems
Project scope-AS-IS Model
Project scope-TO-BE Model
Advantages of Consolidating Master Data into SAP system
Why SAP ?
SAP R/3 INTEGRATION MODEL
Physical Distribution of R/3’s Logical Layers
Architecture of SAP
What is LSMW
Project Methodology- Accelerated SAP
Project Methodology Brief
ASAP Methodology - Project Milestones and tasks
Key ASAP Deliverables from each phase
Project deliverable items
System Req. Spec. Brief
Questions? 2

3. CMI
Project Brief
This project is scoped on creating a Centralized Customer Maser Database.
The stakeholders of this project are from the Auto Industry.
Currently there are two systems being used for maintaining Customer Master Data as of now.
Dealer Information Database-(DID) - Mainframe DB2 database
SAP - Oracle database
Given the volume of the DID data, Customer Master Data maintenance in both the systems has become a nightmare.
Going forward there is a need to merge these 2 systems. This interface will bring in all the changes (create/change/delete) made to the customer master from DID into SAP, on a daily basis to keep both the systems in sync. 3

4. Existing Problems with Multiple Master Data Systems
CMI
Existing Problems with Multiple Master Data Systems
Issues with existing master data:
Redundant data
Incomplete data
Misaligned master data
Duplicate data
Challenges faced by Business :
Streamline in-efficient business processes
Identify, match, and purge duplicate master data
Eliminate administrative miscommunication and costly supply chain delays
Simplify IT landscape and reduce costs for IT maintenance and support 4

5. Project Scope – “AS-IS” MODEL
CMI
Project Scope – “AS-IS” MODEL
Necessity to integrate two Customer Master Database systems and create a Unique Master Data Maintenance system
LEGACY SYSTEM
DEALER INFORMATION DATABASE
SAP SYSTEM
CUSTOMER MASTER DATA
General data
Name
H.No.
Street
City
State
Zip
Phone
Fax
address,
Bank Name,
Bank a/c no.
etc...
SAP
CUSTOMER MASTER DATA
General data
Name
H.No.
Street
City
State
Zip
Phone
Fax
address,
Bank Name,
Bank a/c no.
etc...
DID
Mainframe DB2 database
Oracle database 5

6. Project Scope – “TO-BE” MODEL
CMI
Project Scope – “TO-BE” MODEL
LEGACY SYSTEM
DEALER INFORMATION DATABASE
SAP SYSTEM
CUSTOMER MASTER DATA
General data
Name
H.No.
Street
City
State
Zip
Phone
Fax
address,
Bank Name,
Bank a/c no.
etc...
SAP
CUSTOMER MASTER DATA
General data
Name
H.No.
Street
City
State
Zip
Phone
Fax
address,
Bank Name,
Bank a/c no.
etc...
DID
Mainframe DB2 database
Oracle database
LSMW to upload data 6

7. Advantages of Consolidating Master Data into SAP system
CMI
Advantages of Consolidating Master Data into SAP system
Key Features:
Consolidate, harmonize, and centralize master data
Synchronize data from multiple sources
Consolidate and manage vendor data
Business Benefits:
Improve effectiveness and efficiency
Increase productivity and reduce IT maintenance costs
Make strategic, accurate, and timely decisions
Publish and distribute relevant data 7

8. Benefits of implementing SAP Solution:
CMI
Why SAP
Benefits of implementing SAP Solution:
Increase revenue
Reduce costs
Adaptable
Complete solution
Personalized
Improve customer relationships
Maintain IT solution as you grow
Clear, immediate insights
Business Critical alerts
Improve efficiency
Support Multi-currency transactions
Multi-lingual capabilities
   
Disadvantages of using SAP
Return on Investment
Locked into relationship by contract and manageability with Vendor
Inflexibility- vendor packages 8

9. SAP R/3 INTEGRATION MODEL
CMI
SAP R/3 INTEGRATION MODEL
Customer Master dependant modules
R/3 FI
Financial
Accounting CO
Controlling PS
Project
System WF
Workflow IS
Industry
Solutions MM
Materials
Mgmt. HR
Human
Resources SD
Sales &
Distribution PP
Production
Planning QM
Quality
Management PM
Plant
Mainten-
ance SM
Service
Manage-
ment
Integrated Solution
Client / Server EC
Enterprise AM
Fixed Assets 9

10. Physical Distribution of R/3’s Logical Layers
CMI
Physical Distribution of R/3’s Logical Layers
Presentation Layer
components
Application Layer
components
Database Layer
components
reside in:
reside in:
reside in:
Presentation servers:
Systems capable of providing a graphical interface.
Application servers:
Specialized systems
multiple CPUs and
vast amounts of RAM.
Database servers:
Specialized systems
with fast and large
hard drives. 10

11. Architecture of SAP CMI Communication The Presentation Layer
collects user input and
creates process requests.
The Application Layer
uses the application logic of
SAP programs to collect and
process the process requests.
The Database Layer
stores and retrieves all data. 11

12. CMI What is LSMW LSMW- Legacy System Migration Workbench 12
The LSM Workbench is an R/3-based tool that supports you when transferring data from non-SAP systems ("Legacy Systems") to SAP systems once or periodically.
The tool supports conversion of data of the legacy system in a convenient way. 12

13. Project Methodology- Accelerated SAP
CMI
Project Methodology- Accelerated SAP
Project Preparation
Business Blueprint
Realization
Final Preparation (Preparation for Production Use)
Go-Live & Support 13

14. Project Methodology Brief
CMI
Project Methodology Brief
Phase 1- Project preparation:
Initial planning and preparation.
Phase 2 - Business Blueprint:
Conduct workshop with business stakeholders, Gather and document requirements.
Phase 3 - Realization:
Implement all business and process requirements based upon the business blueprint.
Phase 4 - Final Preparation:
Complete testing, user training, system management and cut-over activities.
Phase 5 - Go-Live & Support:
Transition from implementation to production.
Phase 1: Project Preparation: In this phase of the ASAP Roadmap, decision-makers define clear project objectives and efficient decision-making process. A project charter is issued, an implementation strategy is outlined, and the project team as well as its working environment are established.
Phase 2: Business Blueprint: In this phase we document and define the scope of R/3 implementation and create the Business Blueprint. The Business Blueprint is a detailed documentation of your company’s requirements. The project team conducts workshops, gathers requirements and takes Business sign off on these requirements.
Phase 3: Realization: The purpose of Phase 3 is to configure and design the system and show the prototype to the business.
Phase 4: Final Preparation: This phase is set to complete testing, user training, system
management and cutover activities, data migration. A GO-LIVE readiness check is carried out and an R/3 Help Desk set up.
Phase 5: Go Live and Support: At this final stage the design is migrated into production environment. Once GO-LIVE is successful, the project team focuses on supporting the Business users community with any issues that they encounter. 14

15. ASAP Methodology - Project Milestones and tasks
CMI
ASAP Methodology - Project Milestones and tasks
Activities
May-10
Jun-10
Jul-10
Aug-10
Project Milestones
Week start date -----> 10 17 24 31 6 13 20 27 5 12 19 26 2 9 16
Weeks > W1 W2 W3 W4 W5 W6 W7 W8 W9
W10
W11
W12
W13
W14
W15
Project Preparation
Project Start
Business Blueprint
Analysis
Realization
Design
Design Freeze / Client Sign-off
Construction
Final Preparation
Testing
Go-live & Support
Implementation & Training
Change mgmt & support

16. 1 2 3 4 5 Key ASAP Deliverables from each phase: CMI Project
Preparation
Final
Preparation Go
Live
Business Blueprint
Realization 1 2 3 4 5
Project
Plan
Scope
Req. Interfaces
identified
Business Process
Master List
System
Perform-
ance
Evaluation
Bus. Processes
identified x
Method-
do logy
Mile-
stone
Fun Specs
Tech.
Specs
Test Cases
End User
Training
Materials
Interfaces
established
Test Plan
Test mat.
Go-Live
Plan
Baseline
SRS
Conversion
made 16

17. Project deliverable items
CMI
Project deliverable items
List of Project deliverables
S.No
Description
Author
filename 1
Project Planning document
Mona K 2
Project methodology document
Project Roadmap Methodology.ppt 3
Project milestones document
Project_Milestones_and_tasks ver 2.0.xls 4
System Requirement document
SystemRequirementsSpecification-Customer Master Interface ver 1.0.doc 5
Work-shop documents
Mona K/Puja Mehta 6
Functional specification document 7
Mapping document 8
Technical specification document 9
Test Cases/scripts
Puja Mehta 10
Training manual 11
Minutes of Meeting 17

18. CMI
System Req. Spec. Brief 18

19. CMI
Questions? 19