Presentation on theme: "RAPID RESULTS APPROACH"— Presentation transcript:
1 RAPID RESULTS APPROACH APPLYING THE TOOL TO AfCOPImplementing the Work Plan2nd Annual meeting November 2008Mauritius
2 Today’s Objectives Introduce the Rapid-Results Approach & Process Work to:Define Rapid-Results GoalDevelop Work Plan to achieve the goalAgree on how teams will operate
3 Implementation is Tough 50% of projects fail to achieve their objectives75% of projects come in over budget and/or behind scheduleThese are self reported statistics – so the reality is even worse…3
4 Why Implementation is tough? Goal is in the distant futureBeing busy with too many thingsLeaving tasks ill-defined and vagueNot making it clear who is in chargeMaking things very complex and interdependentThe RRI process is designed to help teams avoid these pitfalls or tactics.What are some of the other ways people and/or organizations avoid accountabilityWhy do people what to avoid accountability?StressEmphasis a feeling of lack of control4
5 Count the Number of Squares Implementation RiskCount the Number of Squares
7 The Rapid Results Approach Rapid Results Approach (RRA) is a results-focused learning process (methodology) aimed at jump-starting major organizational change efforts and enhancing implementation capacity.RRA tackles large-scale medium and long-term change efforts through a series of small-scale, results-producing and momentum-building initiatives implemented within 100-days, commonly referred to as 100-day Rapid Results Initiative (RRI).
8 Rapid Results Approach Cont… These short-term 100-day initiative goals therefore form the building block towards the achievement of the long-term goalsThe premise of the Rapid-Results Approach is to create a context for learning and for enhancing implementation capacityHelps organizations work on sharply defined 100-day initiatives that dovetail into Annual Work Plans and Strategic Plans
9 Rapid ApproachThe approach is an RBM tool designed to help teams avoid implementation challengesA results focused learning methodology (Action Learning)Jump-starts major organizational change efforts
10 “A results-focused approach to implementing strategy “ Breaks down long-term goals into 100-day Results CommitmentsEnhances practice of implementation disciplines in each 100-day periodStrengthens accountability for Results
11 How it Works Create a temporary governance structure Team empowered to:Break down long term goals into 100 day RESULTS commitments (RRI)Develop a work plan to realize the goalSo, what is the definition of an RRI—Being a RRI is really about applying the general idea and using a mix of these levers– each time it will be different depending on the people, the nature of the project, the type of organization(s)11
12 Management Methodology Start by focusing on a few ResultsChallenge teams to achieve 100-day “Results goals”Create temporary governance and support structureManage the scale-up beyond the first 100 days
14 Rapid Results Portfolio Rapid Results InitiativeIncrease from current to membership from 400 to 10,000 within 100 daysNetworking and membershipMonitoring and evaluationProgram ActivitiesCapacity BuildingCommunication andStrategy and planningLeverage Africa Community of Practice as an authority in Mfdr in AfricaDec 2010Dec 2006Dec 2008OVERALL OBJECTIVE
15 DEVELOPING THEMATIC AREAS Select thematic areas from the work plan plan that are:Linked to achieving the current goalsPriority areas for AfCoPCan be achieved using available budget and in 100days
16 Creating the Work PlanDeveloping a good work plan to achieve your goalDevelop MilestonesMust be a major accomplishmentStated in past tenseDevelop Action Steps i.e. specific steps to be taken;Start with an action verbSpell out a concrete deliverableInclude a deadlineBe clearly assigned to one person (from the team)Test and Refine the work planAre all relevant milestones included?Are the activities as detailed as possible?Is there ONE person assigned to over see each activity?
17 Activity Targets Dates RRI Work PlanStrategic Challenge Area:RRI Goal:Launch Date:RRI Mid Point:RRI End Point:Results Leader:Strategic Leader:Team Leader:Monitoring and Evaluation:Secretary :Team Members:MILESTONEAction StepsResponsibleActivity Targets DatesBudgetStatusRemarks/ChallengesBeginEndBaseline Survey ConductedIdentify team to carry out baseline survey and inform themAssemble all relevant documentsFamiliarize RRI team with the documentsHarmonize the documentsShare & adopt the documents