1. { 2014 State Conference for Public and Non-Public Schools and Organizations Stephanie N. Robinson Director, School Support Division Mississippi Department of Education MDE, Office of Child Nutrition State Conference July 9, 2014

2.   We will discuss:   Community Eligibility Provision   Administrative Reviews   Verification   Eligibility Effective Date for Directly Certified Students   Technical Assistance Map During this session…

3. The Community Eligibility Provision

4. Section 104(a) of the Healthy, Hunger Free Kids Act of 2010 amended Section 11(a)(1) of the Richard B. Russell National School Lunch Act (42 U.S.C. 1759a(a)(1)) to provide an alternative to household applications for free and reduced price meals in high poverty local educational agencies (LEAs) and schools. This alternative is referred to as the Community Eligibility Provision (CEP). The Community Eligibility Provision (CEP)

5. Meet a minimum level (40%) of identified students for free meals in the year prior to implementing the CEP; Agree to serve free lunch and breakfast meals to all students; Not collect free and reduced price applications from households in participating schools; Maintain a total count of breakfast and lunches served to students at the point the students receive the meal. CEP Requirements

6. Determining School Eligibility School eligibility is based on the number of students who meet the “Identified” definition. “Identified students” are those students approved as eligible for free meals who are not subject to verification. This includes, students directly certified for free meals on the basis of their participation in the Supplemental Nutrition Assistance Program (SNAP). The extension of benefits to students within the same household are also classified as “Identified Students” for the purpose of CEP.

7. Other “Identified Students”

8. Determining School Eligibility and Federal Reimbursement ISP = # of Identified Students as of April 1 x 100 Total Enrollment* as of April 1 ****The ISP must be 40% or greater.**** The Identified Student Percentage (ISP) is then multiplied by the USDA determined factor of 1.6. *Enrollment is defined as the number of students with access to the NSLP and SBP enrolled in the school as of April 1, 2014

9. Determining Federal Reimbursement The resulting answer is the percentage of total meals served reimbursed at the federal free rate of reimbursement. The remaining percentage of meals are claimed and reimbursed at the paid rate.

10. Meal Claiming Percentage Examples 40% x 1.6 = 64% Free, 36% Paid 60% x 1.6 = 96% Free, 4% Paid 62.5% x 1.6 = 100% Free Free Rate $3.01, vs. Paid Rate $0.36 ISP x Multiplier (1.6)

11. Application Deadline August 30, 2014 SP 50-2014: Extension of the Deadline for Local Educational Agencies to Submit Applications to Elect the Community Eligibility Provision Issued June 12, 2014

12. Questions/Contact Info Office of Child Nutrition 601.576.4955 Stephanie N. Robinson snrobinson@mde.k12.ms.us http://www.mde.k12.ms.us/cep Office of Federal Programs 601.359.3499 Delicia Bennett dbennett@mde.k12.ms.us

13. CEP State Conference Breakout Sessions July 10, 2014 Room 3 8:15 and 11:00

14. The Administrative Reviews

15. Administrative Review (AR) The Administrative Review is the SA assessment of the SFA’s administration of the NSLP, SBP, and other school nutrition programs.  Review each SFA at least once every three years  Determine whether the SFA meets program requirements  Require any needed corrective action

16. The Difference (CRE vs. AR) Goal: Combine compliance/monitoring with technical assistance

17. Off-Site Assessment Tool  Includes a series of questions that pertain to the monitoring areas of the AR  Intended to be completed prior to the on-site review  Information will be validated during the on-site visit  Designed to decrease time on- site

18.  Posted at or near the beginning of the serving line  Aids students in identifying the reimbursable meal  Communicates items that may be selected for the meal  Must be posted for breakfast and lunch Required Signage

19. Offer vs. Serve (OVS)   Is enough food offered on all meal service lines?   Are students selecting enough components/items to make a reimbursable meal?   Is food service staff at the POS able to recognize a reimbursable meal?

20. Production Records  Current and complete Production Records must be maintained on-site at the school for each meal service each day  Must document that all meal components are offered in quantities appropriate for age/grade groups served

21. Meal Pattern Requirements  Ensure planned menus meet all daily and weekly meal pattern requirements  Ensure staff are using the correct serving utensils and containers during meal preparation and service

22.  Guidance, Tools, and Forms  http://www.fns.usda.gov/school- meals/administrative-review-manual http://www.fns.usda.gov/school- meals/administrative-review-manual http://www.fns.usda.gov/school- meals/administrative-review-manual Administrative Review

23. { SFA Verification Collection Report FNS-742

24.  National School Lunch Act, Section 9  7 CFR 245.6a “Verification Requirements”  Eligibility Manual for School Meals (August 2013)  Part 8: “Verification” Key Verification Documents

25. October 1: SFAs determine the total number of applications on file for the current school year as of October 1 October 31: SFAs determine the total number of students enrolled for the current SY as of October 31st November 15: SFAs complete verification activities February 1: SFAs report verification results to the SA Key Verification Dates

26.  Report’s layout is different  2 pages, Front and back  Report has 5 separate sections  All SFAs participating in the NSLP must complete the new form in all applicable sections  RCCIs  SFAs utilizing alternate provision New Form

27. DO NOT USE

28. USE THIS FORM ONLY

29.  Section 1: Total number of schools, RCCIs, and enrolled students  Section 2: SFAs with alternate provisions  Section 3: Students approved free but not subject to verification  Section 4: Students approved Free/Reduced via household application  Section 5: Verification Results 5 Sections of the FNS-742

30.   The SA does not have an agreement with Medicaid to conduct direct verification   Section 5-Check box 5-6, Skip 5-7   Verification for Cause   VC-1, total number of questionable applications as of November 15th verified for cause  Verification conducted “for cause” is done in addition to the required verification sample size.   Always round upward   Do not rely on the software system...always double check   Complete all applicable sections. Verification

31. Verification State Conference Breakout Sessions July 10, 2014 Room 2 8:15 and 9:30

32. Eligibility Effective Date for Directly Certified Students  Memo: SP 51-2014  Addresses the flexibility for determining the eligibility effective date under all methods used to directly certify students for free meal or milk benefits and applies only to the school meal programs  LEAs may consider the effective date of eligibility for free school meal to be the date of the automated data matching file which first identifies the student as eligible for direct certification, rather than the date the LEA accesses and processes the match in the POS system  Implementation  Scenario #2

33. Technical Assistance Map

35. Contact Info Office of Child Nutrition School Support Help Desk 601.576.4955