1. A T H E N A 1 E UROPEAN U NION ATHENA ATHENA 2007 2007 E UROPEAN U NION ATHENA ATHENA 2007 2007 Council decision 2007/384/CFSP of 14 May 2007 ( OJ 13/06/2007 L152/14 )

2. A T H E N A 2 END OF OPERATION 2 parts: 1) End of active phase: - there is still an OpCdr, who is the authorising officer 2) Winding up phase: - the OpCdr has left office

3. A T H E N A 3 1) END OF ACTIVE PHASE J8’s tasks, primarily in theatre: A)Settle the bills and claims in theatre -Pay all invoices in theatre before leaving -Get a receipt for each payment as usual -Get a certificate from each supplier that no debt left -Settle claims which are FHQ’s responsibility

4. A T H E N A 4 1) END OF ACTIVE PHASE J8’s tasks (continued): B) Equipment and infrastructure bought with ATHENA’s funds - DECISION BY SPECIAL COMMITTEE « Final Destination »: -Sell -Repatriate and store -Or give (to local authorities …) →Make proposal early enough, before repatriation starts -Recover equipment before FHQ/Forces leave theatre →Where inventories are useful! -Store it provisionally -Sell, give or repatriate as decided by Special Committee

5. A T H E N A 5 1) END OF ACTIVE PHASE C) Leave the premises in theatre -possibly: negotiate repairs / taking into account works done -get landlord / local authorities to agree that no debt left →where the initial inventory of fixtures useful →where the initial inventory of fixtures useful Accounts D) Accounts -draw the FHQ’s account -send remaining funds back and close bank account

6. A T H E N A 6 1) END OF ACTIVE PHASE Conclusion: MORE WORK FOR J8 IN THEATRE TOWARDS THE END OF AN OPERATION THAN DURING THE OPERATION →J8 section should be reinforced, not weakened →J8 personnel in theatre must be last to leave and should be reinforced towards the end →Must be foreseen in Force Generation Process / Rotation plan

7. A T H E N A 7 2) WINDING UP PHASE WHEN? When the OpCdr has left office →when the Joint Action on the operation has been repealed → The Administrator is the authorising officer again → He may delegate, e.g. to the former J8s

8. A T H E N A 8 2) WINDING UP PHASE WHICH COMMON COSTS? ANNEX IV to the Council Decision « Costs incurred for finding the final destination for the equipment and infrastructure commonly funded for the operation. →costs to transport, store, clean, sell the equipment bought in common Incremental costs of drawing up the accounts for the operation … » →same costs for OHQ and FHQ as during active phase (administration, transport, mission expenditure →same costs for OHQ and FHQ as during active phase (administration, transport, mission expenditure …) ANNEX I to the Council Decision Mission expenditure for submitting the accounts Indemnities for damages Storage of equipment bought in common

9. A T H E N A 9 2) WINDING UP PHASE J8’s tasks, primarily at OHQ: A)Settle the bills and claims -Pay all outstanding invoices -Get a receipt for each payment as usual -Get a certificate from each supplier that no debt left -Settle claims which are EU’s common responsibility →The necessary carryovers, budget, etc. must have been obtained in advance

10. A T H E N A 10 2) WINDING UP PHASE J8’s tasks, primarily at OHQ: B) Equipment and infrastructure bought with ATHENA’s funds →Apply Special Committee’s decision Accounts C) Accounts -draw the accounts for the entire operation -annual accounts + quaterly reporting -send remaining funds back and close bank account

11. A T H E N A 11 2) WINDING UP PHASE J8’s tasks, primarily at OHQ: D) Remain available -For ATHENA’s accountants -For ATHENA’s auditors -For ATHENA’s Special Committee

12. E UROPEAN U NION ATHENA ATHENA E UROPEAN U NION ATHENA ATHENA QUESTIONS ?