1. DATA QUALITY FOR CRIMINAL JUSTICE FRAMEWORK PROJECT

2. INTRODUCTIONS

3. Implementation Team County Commissioners Association of Pennsylvania Pennsylvania District Attorney’s Association County Chief Adult Probation and Parole Officers Association of Pennsylvania

4. Steering Committee  Administrative Office of Pennsylvania Courts (AOPC)  CDI, Inc. (District Attorney records management system)  County Chief Adult Probation & Parole Officers’ Association of Pennsylvania  County Commissioners Association of Pennsylvania (CCAP)  County Jails - Berks, Indiana, Lancaster  Digital Solutions, Inc. (AP & Jail records management systems)

5. Steering Committee (con’t.)  Pennsylvania Justice Network (JNET)  Juvenile Detention Centers Association of PA (JDCAP)  PA Board of Probation & Parole  PA Commission on Crime & Delinquency (PCCD)  PA Commission on Sentencing  PA Department of Corrections  PA District Attorneys Association/Institute  PA Juvenile Court Judges' Commission (JCJC)  PA Office of Attorney General  PA State Police

6. DATA QUALITY OVERVIEW

7. What is the concern?  Good quality data and consistent data within criminal justice records management systems. Who does it impact?  All users of criminal justice information. Where do we start?  County District Attorney, Adult Probation, and Jails.

8. Reports Display Data PCCD Grant Funded DQ Program Data standardization and clean-up using NIEM toolkit User Enters Data Records Management System DQ Goal: 90% OTN & SID Reporting Rate

9. Data Entry Standard The National Information Exchange Model (NIEM) has been the standard provided for entering data. This model has been adopted by the national government, PA state agencies and local agencies.

10. Benefits to Participating Counties NIEM compliance and data standardization at the county level. Access to additional resources to assist with historical record clean-up. Improvement in JNET and PSP data submission and acceptance.

12. PILOT

13. Pilot Results Creation of toolkit that identifies data elements critical to criminal history. Five participating counties:  Allegheny  Berks  Franklin  Mifflin  Venango

14. Pilot Results Over 80 percent improvement in submission success rates to PSP and JNET.

15. DQ2 UPDATE

16. Initial NIEM Compliance Averages

17. Lessons Learned Judge names and religion consistently ranked as most error prone fields

18. Judge List Example  ALLEGHENY COUNTY  AMMERMAN  AMMERMAN, FREDRIC  AMMERMAN, FREDRIC J  ARNER, JAMES G  ARNER, JAMES G.  BELL, JANET  BELTRAMI  BIGLEY, GERARD  BIGLEY, GERARD M  BLAHOVEC  BLAHOVEC,  BLAHOVEC, JOHN  BLAHOVEC`  BLAHOVED

19. Dashboarding Examples

20. Lessons Learned (con’t) Development environment necessary Verify backup and restore process

21. DQ ACTION PLAN

22. Next Steps Review initial reports and score Create development environment DQ Team implements recommendation in development County reviews changes and finalizes in development Deployment in production scheduled and executed during system downtime

23. ADULT PROBATION

28. JAIL

33. Timeframe Execution is approximately 10 business days AFTER development environment availability Engage DSI, county IT, County CJ team

34. ADD’L CCAP PROGRAMS OF INTEREST

35. Reports Display Data PCCD Grant Funded DQ Program Data standardization and clean-up using NIEM toolkit User Enters Data CJIEP Optional Program CJIEP takes AOPC Court Case Event message and populates DSI System electronically Crystal Support Optional Program Crystal Reports Support program writes/customizes reports Records Management System

36. DQ Goal CJIEP electronically populates missing information! 90% OTN & SID Reporting Rate

37. Criminal Justice Information Exchange Project (CJIEP) Registration and setup coordinated by CCAP. Installation requires technical coordination between the county, CCAP, JNET, and AOPC. Annual maintenance/service fees apply. May subscribe to receive messages for one or all three offices (DA, AP, Jail).

39. Criminal Justice Information Exchange Project (CJIEP) County enters CPCMS information AOPC generates a Court Case Event Message (CCE) CCE is delivered through JNET CJIEP picks up message and updates available DSI/CDI/ITI systems

40. Criminal Justice Information Exchange Project (CJIEP) Message types - Bind case over, Report Probation Sentence, Noncompliance Sentence Modification, Sentence Modified.

42. Benefits Update DSI software directly with Criminal Complaint information  Offender SSN, OTN, SID, Address  Charges – imported instead of typed!

43. Website: http://pacounties.org/TechnologyServices/Pages/Criminal JusticeProjects-CJIEP.aspx

44. CRYSTAL REPORTS SUPPORT

45. Crystal Reports Support Crystal Reports assistance/writing Crystal Reports training Online virtual report repository

48. PARTICIPATION

49. Program Fees

50. QUESTIONS? Amy Rehmeyer Contracted Project Manager arehmeyer@pacounties.org Mark Proper Deputy Director of Technology Development mproper@pacounties.org Rita Reynolds Director of Technology Services and Telecommunications rreynold@pacounties.org Heather Brown Contracted Project Manager Assistant hbrown@pacounties.org Conway Bushey Adult Probation and Parole Officers Assoc of PA wcbushey@embarqmail.com Richard Long PA District Attorneys Association Executive Director rlong@pdaa.org