1. The GTAS Webinar will begin shortly. Please put your phone on mute.

2. GTAS: Countdown to December 2012
Rita Cronley
Shannon Redding 2

3. Topics Testing GTAS Access GTAS Roles ATM Year End Transactions
GTAS Intragovernmental Module

4. GTAS Fact Sheet GTAS goes live December 6, 2012 for November reporting
GTAS replaces FACTS I, FACTS II, IRAS and IFCS
A full budgetary and proprietary trial balance for all TAS each of the 7 reporting periods
Bulk file only
Internet Access
Internet Explorer – IE 8 is required
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5. Testing
Informal testing is going on now. Send us GTAS bulk files with 2011 quarter 4 data via .
Formal testing begins June 14.
Users will be able to access the system to upload bulk files
Users must have a a GTAS user role and password to access the system.
Formal testing ends Sept 15, 2012
After Sept 15, 2012 we will accept files via until October 31, 2012

6. Test Schedule If the calendar date is: The bulk file must be as of:
Now – May 31, 2012
September 2011
June 14 – 30, 2012
May 2012
July , 2012
June 2012
August 1 – 31, 2012
July 2012
September 1 – 30, 2012*
August 2012
October 1 – 31, 2012*
September 2012
*Agencies will access GTAS beginning June 14 through September 15, 2012 to upload test bulk files. After September 15 through October 31, 2012 , agencies may submit test bulk files via attachments.

7. Bulk File Highlights GTAS is FADS (f. k. a. CGAC) Compliant
Agency identifier is 3 digits (Federal Account Symbols and Titles - FAST Book II)
Beginning period of availability is 4 digits
Ending period of availability is 4 digits
USSGL account is 6 digits (TFM Bulletin )
All other data elements collected on the bulk file must be compliant with all GTAS documentation
The bulk file cannot exceed 5 MBs in size
1 TAS or Multiple TAS on each file (up to 1,000 Unique TAS)

8. Common Bulk File Test Errors
The bulk file is longer or shorter than 89 spaces
Invalid TAS
Incorrect reporting period (refer to slide 6)
Two or more rows have the same USSGL and attributes
Invalid attribute use
PRC or Category B Program Number not valid for TAS

9. PRC/Category B Program
PRC and Category B Program numbers but not the text are included in the bulk file
Effective FY 2013 valid Category B Program numbers are
PRC and Category B Program numbers and text must be entered in the PRC/ Cat B Program module before the bulk file is uploaded.
OMB provides a PRC/Cat B Program file with numbers and text that will be loaded in the module.
The OMB file does not contain PRC #99. Users enter PRC #99
Users may also enter a PRC and Cat B Program numbers and titles that are not in the OMB file.

10. Go to www.fms.treas.gov/gtas
GTAS Access
Users must have a GTAS role to submit bulk files during the formal test period
Users can request GTAS roles through ITIM, the FMS user provisioning application, beginning in May 2012
Users must have a GTAS supervisor enrolled in ITIM. The GTAS supervisor will approve the user requests. The GTAS supervisor will or fax the completed supervisor enrollment form to FMS
Uses will self register in ITIM selecting the role and indicating the TAS for which the user needs access
Specific language is required when indicating the TAS
Need more information
about GTAS access?
Go to

11. Specific Language for TAS Requests
If you want access to
1. All TAS in the Department of Treasury, request
All TAS in Treasury beginning with agency ID 020
All TAS in Treasury associated with FR entity 2000
2. All TAS in a bureau, request
All TAS for (bureau name) in (department name)
3. All TAS as my co-worker, request
All TAS as (co-worker’s name) (co-worker’s GTAS User ID)
4. All TAS for fund family
All TAS in fund family in (bureau name) in (department name)

12. GTAS Agency Roles Preparer Certifier Executive
Uploads bulk files,
View and print reports,
Certifies ATB periods 2, 3, 6, 9, 10 and 11
Explains material differences periods 3, 6 and 9
Certifier
Certifies ATBs period 12
Certifies material differences report periods 3, 6, and 9
Executive
View and print reports
Each user can have only one agency role
More than one user can be assigned to a TAS

13. Update -Year End Transaction Processing
Effective FY 2013 agencies will no longer cancel balances or adjust indefinite authority via the FMS 2108.
Cancellations and balance adjustments related to indefinite appropriation authority will be initiated and completed by the agency in the Agency Transaction Module (ATM).
ATM will be available for year end transactions for fiscal 2013 in October The window will open after the 224 reporting for September has been completed.
If the year end transactions are not completed before the GTAS
ATB is submitted, the GTAS ATB will fail edits.
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14. GTAS Intra-Governmental
Authoritative fiduciary data from BPD and FFB will be used to edit ATBs
Intragovernmental Module
Provides capability to run reports by reciprocal category that compare your agency information with your trading partners’ info
Preparer will explain materials difference by selecting an explanation from a dropdown menu.
Certifier will certify material differences after the ATB reporting window closes but before the next reporting period begins.
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15. ATB Submission Statuses
Not submitted
Failed validations
Failed required edits
Passed required edits
Pending certification
Certified
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16. GTAS Reports Budgetary SF 133 FMS 2108 A-136 Balance Sheet
A-136 Statement of Net Cost
A-136 Statement of Changes in Net Position
Reclassification Balance Sheet
Reclassification Statement of Net Cost
Reclassification Statement of Changes in Net Position
Super Master Account File download
Trial balance reports
Intra-governmental Differences Reports
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17. TFM Update
The USSGL released a preliminary FY TFM that includes the GTAS attribute definition report and attribute table.
The FY 2013 USSGL TFM release in June will include GTAS validations and edits

18. Countdown to December 2012
Now – May 2012: Send us a bulk file, we will test it and give you the results
May 2012 – GTAS and ATM Year End Transactions Module User provisioning begins. Users will request GTAS roles and TAS.
June 14 – September 15, 2012: Agencies can test files in the system
December 6, 2012: GTAS opens for November reporting
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19. GTAS Bulk File Contacts
Belinda Thompson
eas.gov
Bruce Phillips
gov
Claudia Donovan
as.gov
Joseph Bernetich
s.gov
Nikcola Yorkshire
as.gov
Rita Cronley v
Tiffany Dilworth
s.gov

20. Additional Questions? www.fms.treas.gov/gtas Business Questions:
Rita Cronley
Technical Questions:
Shannon Redding