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Second Language Training (SLT) at DND

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Presentation on theme: "Second Language Training (SLT) at DND"— Presentation transcript:

1 Second Language Training (SLT) at DND
Presentation to UMCC December 6, 2007 Stéphanie Poliquin Director General, Learning and Professional Development ADM (HR-Civ)

2 Outline DND Second Language Training Program
- Role of Director General, Learning and Professional Development - Target audience - Types of training - Process and suppliers Second Language Training Requirements for - Accomplishments - Factors determining who will receive non-statutory training - Next steps Public Service Official Languages Exclusion Approval Order

3 DND Second Language Training Program
DGLPD is the functional authority for SLT: Provides centralized funding and coordination Provides access to SLT via DND Standing Offer, CSPS interim Standing Offers and NMSO Registers, administers, monitors employees receiving training through CSPS or NMSO Provides advice and guidance to organizations and access points for training within and outside of the Corporate SLT Program Monitors and controls standards of quality, performance measures, and funding

4 Target Audience Employees with statutory needs (stat. SLT)
Mandatory training as a result of non-imperative staffing Employee has two years from the date of appointment to meet linguistic requirements of position Employees with non-statutory needs (non-stat. SLT) Developmental training for employees who do not presently have to meet specific linguistic requirements Employees who wish to meet future linguistic requirements

5 Types of training Full-time training 35 hours per week
6-8 participants for approx weeks From no profile to BBB, BBB to CBC Part-time training 6 hours of training per week, twice a week 6-10 participants for 10 weeks (60 hours) offered three semesters (winter, spring, fall)

6 Process for accessing SLT
Employees with statutory needs: Human Resources Officers (HROs) sends DGLPD, ADM (HR-Civ) names of individuals hired on non-imperative basis and accompanying documents SLT team activates file and begins process to integrate them into full-time training Learning plan and start date provided by Canada School of Public Service Start date of training must be within reasonable timeframe to assist employee in meeting linguistic profile two years from the date of a non-imperative appointment

7 Process for accessing SLT (cont’d)
Employees with non-statutory needs: Call Letter is sent from ADM (HR-Civ) to Level 1s in Spring Designates representing Level 1s sends Call Letter down chain of command Manager and employees discuss needs Designates coordinates prioritized nominations and sends to Level 1 for approval Designate sends SLT team name of candidates DGLPD consolidates information, contacts individuals for placement tests, forms homogeneous groups DGLPD sends out invitations to candidates for training

8 Contracting vehicles DND’s Standing Offer (SO)
Used primarily for part-time non-statutory training L’Estrie is the primary language school Use of SO must be monitored closely to ensure contracting vehicle is available until 2009 Canada School of Public Service (CSPS) Used primarily for full-time statutory training through their interim standing offers and upcoming National Master Standing Offer (NMSO) Delay of projected implementation date of July 2007 Initial phase of implementation targeted for January 2008; full-time training (statutory and non-statutory) offered in NCR Targeted to be fully implemented in (will include part-time training on a national basis) May become the mandatory procurement vehicle PWGSC will not support departmental SO

9 SLT Requirements for FY 2007-2008
Budget: 2.3M Statutory / 1.05M Non-Statutory Delays in NMSO resulted in inability to use full budget Costs approx. $15 per hour; $20,000 per participant for full-time training Statutory: 110 employees require full time training in the NCR Non-Statutory: 1791 revalidations and new nominations Training Revalidations Nominations Total Full-time 46 120 166 Part-time (NCR) 357 469 826 Part-time (Regions) 485 314 799 888 903 1791

10 Accomplishments to date
54 employees with statutory requirements are either registered or are presently attending full time training Issued annual Call Letter in July soliciting nominations of candidates for SLT FY 07-08 Transitioning from using current DND SLT Standing Offer to using CSPS Standing Offers and upcoming National Master Standing Offer 90 non-statutory employees participated in full-time training since April 2007 582 non-statutory employees participated in part-time training (spring 2007 and fall semester 2007)

11 Factors determining who will receive non-statutory training
Number of nominations received Prioritization of candidates Budget allocation Minimum number of participants at same learning level to form groups Availability of participants Manager’s acceptance or refusal Factors determining who will receive non-statutory training This year, DGLPD received over 1500 nominations. Our capacity was below this number (approx. 110 statutory employees, 20 non-statutory full-time participants, and 350 non-statutory part-time participants). DGLPD must balance high numbers with capacity and budget. Therefore, systems or prioritization are used to help screen candidates. Candidates are prioritized as 1, 2, 3 (Priority 1: executive development; Priority 2: career development; Priority 3: personal interest) Budget allocation will determine the amount of people that can be trained in a fiscal year A minimal amount of participants are required in order to form homogenous groups in order for maximum learning to occur and to maximize on our investment Availability of participants will determine who receives training. Sometimes participants cannot attend for operation or personal reasons. Managers’ sometimes do not allow participants to attend training due to operational reasons, especially in the regions

12 Next steps for Enroll statutory employees at designated times of year as identified by CSPS Enroll non-statutory employees in full-time training throughout the fiscal year Enroll non-statutory employees in part-time training sessions (winter semester in January) Educate employees/managers on roles, responsibilities, commitments and benefits of SLT Monitor statutory SLT compliance with Public Service Official Language Exclusion Approval Order (PSOLEAO) Provide advice on alternative options for SLT including tutoring, on-line products available on Campus Direct, etc. to employees who have not been integrated into groups Provide SLT guidance to Level 1s and organizations with SLT needs

13 Public Service Official Languages Exclusion Approval Order (PSOLEAO)
OLD PSOLEAO (1982) NEW PSOLEAO (Dec. 31, 2005) MAJOR CHANGES IMPACT OF CHANGE 2 yrs to become bilingual as of appointment date *positive diagnostic *No diagnostic Employees eligible for SLT even if no potential of reaching linguistic proficiency in 2 yrs Increase of participants with special learning needs = high SLT costs Possible extensions with no time limits Possible extension to max. of 2 yrs in only 4 exceptional circumstances unforeseen at time of appointment Loss of DM’s flexibility for granting extensions = fewer extensions Greater requirement for prompt access to SLT to ensure compliance Minimal requirement for monitoring of progress Departments must monitor progress New responsibility for Department Greater accountability Old PSOLEAO Appointments made before December 31, 2005 will continue to be subject to the 1982 PSOLEAO  Grounds for exempting an employee from the obligation to meet the language requirements of a position lenient (e.g. 55 years of age or over, compassionate grounds, acting circumstances, 10 years of continuous service prior to April 1996, etc., leave of absence priorities, etc.) Opportunity to extend period of exemption New PSOLEAO Appointments made as of December 31, 2005 is subject to the new PSOLEAO  The new PSOLEAO lists only three grounds for exempting an employee from the obligation to meet the language requirements of a position staffed on a non-imperative basis (ie eligibility for immediate annuity, medical grounds, acting circumstances) Less flexibility for extensions Closely monitored by PSC DND will be closely monitoring these situations and continuing to provide prompt access to SLT 1.     

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