Presentation on theme: "Business Intelligence (BI) in K-12"— Presentation transcript:
1 Business Intelligence (BI) in K-12 Plano ISDJohn AlawnehMy talk today is bout PM in k-12 based on our own unique experience at Plano ISDBut before I get into the details of how we implemented PM, I am going to spend a little time on the evolution that lead to today’s PM structureI want to share with you what in particular influenced our thinking and inspired our modelI will then talk about the main components that we adapted in our implementationThen I will dive into our model and how we translated PM into an integrated platform for tracking and analyzing performance at all levels of the organizationAt the end of this presentation, I hope you will be inspired to follow suit and come up with your own effective model for Pm in your district
2 So what should we do with all this data….? For years we collected data, automated our systems and safe guarded our backups…we have so much data safely secured away and we need to unlock it and make it available timely to our decision makers in a way that help them make effective decisions …The challenges vary from organization to another and we will have better understanding of those challenges as we talk next about the the components of PMHowever, they are generally related to:Data integration and collectionInfrastructureLeadershipCultureSelecting the right vendor
3 Dashboards Metrics Push Technology Predictive Analysis BI is a framework for leveraging data for tactical and strategic use.DashboardsMetricsPush TechnologyPredictive AnalysisBusiness StrategyData WarehouseAnalytical SkillsAd hoc ReportingOk… let’s agree on a definition before we move forward so we are all on the same pagePM is not a system, or a software program, or a single project.It is a “framework” that will help your district make better strategic decisions by leveraging the information we collect every day and make available in a variety of resourcesSo…It may includes all of the things you see here—metrics, ad hoc reporting, dashboards, predictive analysis…
4 The goal is to build real knowledge about the individual. So, in order to achieve that goal, we must translate data to meaningful information so we can know how we can improve the individual student learning.Datameaningknowledge
5 In the most efficient way… Wining through total alignment… - We needed to align the enterprise along the goals and objectives mandated by our board….Wining through total alignment…
6 At all levels of the Organization… EXECUTIVES:strategicgoals and objectivesPerformance dataMANAGEMENT:analyticsto support goals and objectivesTrend, summary datait is important to mention here that the level of information access should be based on the organizational level to achieve effective PMThis process aligns the staff and their roles with the organization strategic objectives… in effect by aligning across functionsSTAFF:Reportsad-hoc accessDetailed data
7 Enterprise Architecture Our guide…StrategyObjectivesDriversVisionKPIMeasures/Metricsthe top down and bottom up alignmentPM is limited by only two major components:Architecture foundation and theThe vision of the organization…and we will explore each one briefly…it is important that we understand how these two workThese were our guiding principals throughout the whole development process and we directly translated them into our final process that you will see later.AnalyticsFoundationReporting ModelEnterprise Architecture
8 The Enterprise Architecture… SIS, HRFinancialsOperational Data StoreReportingToolsETLEnterpriseData WarehouseETLOLAPToolsDashboardsEnterprise Data WarehousePerformance ManagementAlertsDashboardsScorecardsKPI’sLegacyOtherA critical part of the Architecture Foundation is the Enterprise Architecture. Without it you could not produce a PM environment.The operation data store houses your operation data and you run your operation reporting through itThe DW houses your Enterprise data that stores consistent and standard data where higher level reporting can be performed such as OLAP and DashboardingPM can then add additional components to provide effective PM
9 The Vision… The PISD vision is driven by 4 strategic objectives: Student learningCapacity developmentKnowledge based decision makingCommunity connectednessStudent learning is our focus at this phase of the project. The drivers for this strategic objective are:AEISAYPCollege ReadinessDrop out/Completion rateAEIS has 5 KPI’s representing it and so on for the rest of the drivers….There 5 measures/metrics driving each KPI under AEISThe measures have actual values that drive the KPI…This process is used through careful research and analysis until all drivers, KPI’s and metrics are identified and the relationships that interconnects them are established.This work covers the vision portion of the alignment process covered earlier…remember the two areas of alignment for PM, the vision and architectural foundation
10 District Reporting Model Transaction Reports Intelligence BI Dashboard Dashboard/ScorecardAnalytical ApplicationsIndividualized PlansDashboardAnalyticalReportingHistorical TrendsForecastingLevel 5AnalyticsSelf-ServiceReportingAd-HocThe architectural foundation requires the reporting model be established…we skipped the enterprise architecture since it is already established at PISD and it similar to what was covered earlier… We have an integrated ERP with DW and the PM tools in place.Level 4ReportingCustomReportsLevel 3TransactionReportsLevel 2Level 1
11 Horizontal and Vertical Alignment District AlignmentHorizontal and Vertical AlignmentDistrictReporting ModelIntelligenceDashboardProcesses AlignmentAnalyticsThe architectural foundation requires the reporting model be established…we skipped the enterprise architecture since it is already established at PISD and it similar to what was covered earlier… We have an integrated ERP with DW and the PM tools in place.Reporting
12 Drive StrategyTotal AlignmentDistrict AlignmentThe total alignment requires alignment across and down the organization. There is horizontal and vertical alignment.aligned down by ensuring that each level is managing the same goals and objectivesaligned across by making sure that all levels are driving the same goals and objectivesProcess Alignment
13 The reporting model and PM components together…the three main components - Dashboard- Analytics- BI
14 There are two parts:- Health of your objectives, Drivers and KPI’s which are categorical values.
15 Role BasedWhen you login, you get a customized view based on your level and role…
16 The second part is the measures or metrics… Move to next slide to magnify metrics….
17 Go through the two parts…the health and the measures… It shows the jump to analytics at the end….
19 For example…this model was developed to show the teachers which students they can focus on to improve their class performance in TAKS scores that would also improve the schools rating…The principals use this as part of their Campus Improvement Plan to decide the % of student performance improvement over prior year they should target…the % of improvement is based on the adding the students between red and purple lines to last year’s number.
20 National Distribution 15.9% - above grade level 34.1% - on grade level, independent34.1% - on grade level, dependent15.9% - below grade levelCurrent PISD Distribution42% - above grade level35% - on grade level, independent18% - on grade level, dependent5% - below grade levelGo next to drill down on the actual list of students with more details on each…Tests both general and specific reasoning abilities in three areas: Verbal, Quantitative and Nonverbal with multiple measures.Measures developed, not innate cognitive abilities.Uses: * Guide efforts to adapt instruction to students’ needs. * Measure cognitive development. * Measure predicted versus observed levels of achievement.