1. Oklahoma Library for the Blind and Physically Handicapped Magazine Distribution as a KLAS Library Jill Streck, Studio Director Julia Alderson, Administrative Librarian

2. Setting up Serials Record

3.  Non-consumable Patron must return cartridge

4. Setting up Serials Record  Non-consumable Patron must return cartridge  Copies Allowed Patron is allowed 1 cartridge

5. Setting up Serials Record  Non-consumable Patron must return cartridge  Copies Allowed Patron is allowed 1 cartridge  Frequency New cartridge created every 2 months

6. Current Titles on our Cartridge –*Bright Future (our newsletter) –*Cowboys & Indians –*Oklahoma Today –Cappers Weekly –Newsweek –Readers Digest –Guideposts –AARP Bulletin –Black Enterprise –Woman’s Day –Redbook –Better Homes and Gardens –Taste of Home *OLBPH Produced

7. Transitioning Subscribers to Cartridge Patrons still subscribed to cassette versions of Newsweek and Readers Digest are encouraged to switch to Oklahoma Recorded Magazines.Patrons still subscribed to cassette versions of Newsweek and Readers Digest are encouraged to switch to Oklahoma Recorded Magazines.

8. Transitioning Subscribers to Cartridge Patrons still subscribed to cassette versions of Newsweek and Readers Digest are encouraged to switch to Oklahoma Recorded Magazines.Patrons still subscribed to cassette versions of Newsweek and Readers Digest are encouraged to switch to Oklahoma Recorded Magazines. Notices in newsletter alerting patrons to the newly available cartridgeNotices in newsletter alerting patrons to the newly available cartridge

9. When New Issue is Created  Recording studio gathers available material, and creates the cartridge

10. When New Issue is Created  Recording studio gathers available material, and creates the cartridge  Studio staff alerts magazine clerk that a new issue is ready

11. When New Issue is Created  Recording studio gathers available material, and creates the cartridge  Studio staff alerts magazine clerk that a new issue is ready  Clerk receives issue into KLAS  prints mailing cards—only patrons that have no back issue checked out are assigned a new issue

12. When New Issue is Created  Cartridges are mailed out

13. When New Issue is Created  Cartridges are mailed out  Cartridges are checked back in as they are returned—  70% of our subscribers regularly return their cartridges.  Other 30% hold on to them longer and may miss an issue.

14. When New Issue is Created  Cartridges are mailed out  Cartridges are checked back in as they are returned—  70% of our subscribers regularly return their cartridges.  Other 30% hold on to them longer and may miss an issue.  We do not send out back issues.

15. When New Issue is Created  Cartridges are mailed out  Cartridges are checked back in as they are returned—  70% of our subscribers regularly return their cartridges.  Other 30% hold on to them longer and may miss an issue.  We do not send out back issues.  Cartridges and boxes do not have dated labels.

16. Creating the Cartridge Keep a folder on computer labeled OKRM – Folders within OKRM are labeled by two-month period (JanFeb2014, MarApr2014, etc) – Use this folder for all magazines collected and produced in last two months

17. In OKRM folder collect and store: – Magazines on cartridge mailed from other libraries Copy magazines to folder Change filenames to be consistent with NLS’ naming convention. Helps to quickly identify magazines: womans-day_2014-01 – Newsweek and Reader’s Digest downloaded from APH Downloaded at end of two-month period to get most recent issues Change filenames (readers-digest_2014-01) – Magazines produced in our studio

18. Introduction Message – Create your own intro message as you would a dtb File arrangement on cartridge – Intro message files copied to root of cartridge – Put our own magazines first. Use folders labeled 00001, 00002, etc. (Windows will locate these at top of list) for OLBPH titles – Rest of titles listed alphabetically, and issues are grouped by date in filename, so they will play from oldest to newest.

19. Oklahoma Library for the Blind and Physically Handicapped Magazine Distribution Discussion

20. Oklahoma Library for the Blind and Physically Handicapped Magazine Distribution Jill Streck, Studio Director Julie Alderson, Administrative Librarian