Presentation on theme: "Working with and managing your relationship with your supervisor(s)"— Presentation transcript:
1 Working with and managing your relationship with your supervisor(s) Dr Sunil Kumar, Dean of Graduate StudiesLouisa Green, Research Degrees Manager15 November 2012
2 Today’s workshop aims … Explore and understand roles and responsibilities in the student-supervisor relationship.Consider issues that may arise and think about how to overcome them.Discuss techniques for working with your supervisor and managing your relationship.
3 Roles and Responsibilities Take 5 minutes to rank your views on the statements shown in the ‘Expectations in Supervision’ questionnaire.In pairs, discuss your rankings and agree a position representing each of your views for each category.
4 Regulations on supervision What do the School’s Regulations say?Who do they apply to?What happens if they are not followed?
5 Regulations: what (where) they are School levelRegulations for Research Degrees revised from 2012Student Charter revised from 2012Handbook for Supervisors and Doctoral Programme Directors new from Nov 2012Departmental levelPhD Student Handbook
6 Regulations for Research Degrees | 1 On supervision models (paragraphs 12-14)Every student is entitled to a lead supervisor who:has knowledge of a student's subject area and theoretical approach;is a permanent member of the academic staff of the School;has passed major review;is usually assigned for the duration of a student’s programme;has no more than eight primary superviseesEvery student will normally have additional supervision that may take the form of:co- or joint supervision that can include supervision across departments in the School;an adviser; orteam supervision
7 Regulations for Research Degrees | 2 On contact with supervisor (paragraph 15)Full-time students have the right to see their supervisor at least three times a term in the first year and twice a term thereafterPart-time students have the right to see their supervisor at least twice a term in the first year and once a term thereafter
8 Regulations for Research Degrees | 3 Supervisor also involved in:Approving requests to change registration statusProgress review (paragraph 19.1)Upgrade to PhD (paragraph 23.3)Ethics process (paragraph 28)Examination entry/nomination of examiners (paragraphs 37-40)Attendance at viva examination (paragraph 47)Supporting period of corrections following examination result
9 Regulations for Research Degrees | 4 If there are serious problems (paragraph 16):the Doctoral Programme Director or Head of Department may agree a change – initiated by the initiative of the student or supervisor.
10 The Student Charter | Your Responsibilities Behave ethicallyAttend meetings with supervisor to discuss progress and any concernsAttend/participate in classes, seminars, lectures, other eventsKeep department informed of essential absencesManage learning responsiblyUnderstand good scholarly practiceSubmit work by deadlinesSeek and respond to feedback on written work
13 Potential issues for STUDENTS … Lack of guidanceLack of availabilityInsufficiently criticalToo criticalLack of knowledge in subject area
14 Potential issues for SUPERVISORS … Overly dependentLack of honestyUnresponsive/elusiveLack enthusiasmDon’t follow adviceOversensitive to criticismLack commitment
15 BASIS of issues … Lack of communication Mismatched expectations Personality clashCompeting pressures
16 Overcoming issues | 1 Keep expectations realistic Be organised Be professionalBe open, flexible and honest
17 Overcoming issues | 2 Discuss expectations at the beginning Give sufficient notice for requestsDraw up an agenda for your meetingsRecord the outcome of meetings and to supervisor(s)/use PhD LogbookArrange next meeting ahead of timeAlert supervisor(s) to problems as they arise
18 Overcoming issues | 3 If problems persist: Approach Your supervisor (if possible)Your department’s doctoral programme director/convenor.Your Head of Department …If issue is not resolved, you should approachResearch Degrees Manager and (or) Dean of Graduate Studies
19 PG Dean & RDU Manager| Contact details Dr Sunil Kumar, Dean of Graduate StudiesOLD.1.07 | |PG DEAN SURGERY (Term Time)Monday & WednesdayAppointments via Nicola Morgan, Executive Assistant | |Louisa Green, Manager, RDUTW | |
20 Be aware of your supervisor’s other responsibilities Undergraduate Tutees (8+) and coursesMSc Supervisees (8+) and coursesClass teachers for undergraduate coursesOther PhD students (6)Research assistants and research staffPublicationsAdministrative role within the Centre, Department, SchoolOther Professional roles – Editor, Referee for journals, Conference, External Examining (PhD, Masters degrees) …
21 Why should you manage your relationship with your supervisor(s)? She or he probably busier than you think they areHe or She may not be aware of regulations to extent you areYour enthusiasm and organisation may impress themYou want to complete on time with as few problems as possibleShe or he will be your key reference for future jobs etc.
22 When submitting work to your supervisor Cover sheet on every piece of work submitted with:Your name and year of PhDYour up-to-date thesis titleAn up-to-date chapter structure with full headingsHighlight where today’s chapter or bit of work fits within thisEnsure each chapter first page has:Chapter numberFull current titleDetails of word length, plus any missing element(s)
23 Writing is the driver of good supervision Writing clarifies your thinkingConversation sometimes masks differences in view or misunderstandingsYour supervisor gains information about your progress and thinking from your written workSupervisors cannot comment usefully on your progress, or provide sound advice, unless they can see your thought process in writing
24 Summary of KEY POINTS Keep to time (meetings and tasks) Be honest and open with your supervisor(s) about your progressEnsure that you provide your supervisor(s) ample time to comment on your work given their other commitments.Respond to comments (feedback) as constructively as possibleSeek advice or support as soon as you think something is beginning to affect your progressBe aware of the regulations as they apply to the different stages (years) of your PhD