2 Aims of the sessionImportance of starting and staying organised in your studiesWhat is meant by time management, including time management techniquesHow to prioritise tasksImportance of establishing a study timetableHow to use a diary effectively
3 Why start organised?Poor organisational skills prevents students from achieving their bestRelated to other study skills- study space/resources, essay writing, presentation, exams, revision, reading for academic purposes, note-makingHelps you to achieve your goals - S.M.A.R.T. (specific, measurable, achievable, relevant,time-bound)Link to employability
4 Harold Lloyd, Safety Last, 1923 Time managementImportance of time managementWhat is time managementWhere does the time goHow well do you use your timeEstablishing a dedicated study spaceHarold Lloyd, Safety Last, 1923
5 Importance of time management "Time management is the skill whichabove all others can make the difference between graduating and drop out.”Ruth Pickford and Sally Brown, Assessing Skillsand Practice (London: Routledge, 2006), page 47Expected of you in Higher EducationTransferable skill to the workplace
6 Cottrell, S. The Study Skills Handbook chapter 4 C - Creativehave the confidence to use your individual strategies and styles, applyimagination to your learningR - Reflectivesit with your experience, analyse and evaluate your own performanceand draw lessons from itE - Effectiveorganise your space, time, priorities, state of mind and resources tothe maximum benefitA - Activebe personally involved, do things, physically and mentally in order tomake sense of what you learnM - Motivatedbe aware of your desired outcomes using short and long-term 'goals'
7 What is time management? Time management is about organising yourcompeting priorities in the limited timeavailableTime management often has very little to dowith timeIt is about organising your life around what isimportant to you, dealing with and confrontingmore emotional issues like fear, inadequacy andother people’s demands on you
8 Studying lectures, What current pressures are there on your time? Have you thoughtabout how youare going to fitstudying intoyour widerschedule?Can you foreseeany problemswhich may arise?Studying lectures,reading,writingsleeping/eatingexercise/relaxationhome/personnelworktravelsocialising
9 How well do I use my time? Yes No I use small pockets of time effectively.I am well motivated to start workquickly.I do enough rather than aiming atperfection.4. I say ‘NO’ when I lack time.I use a diary to prioritise my activities.
10 1. Small pockets of time - around 45 minutes - are more productive; short portions of time soon add up; take frequent breaks2. Recognise and deal with procrastination; set goals; identify your time wasters (self-inflicted and given)3. Pareto Principle - roughly 80% of results/effects come from 20% of effort/causes; 20% effort delivers an acceptable result, not perfect, but good enough4. L’Oreal principal - ‘because you’re worth it’; educate your family, friends and colleagues to respect your study space/time5. Use one diary to create a ‘to-do list’; prioritise tasks; note deadlines; write down dates you must begin working towards the deadlines, establish study timetable
11 Mon Tues Wed Thurs Fri Sat Sun am8-12Gym/WorkHouse work and errandspm12-6StudyFamily/Friends/FunEve6-9BBKGymTVNight9-12LibraryKey reading
12 Use one diary, carry with you at all times Enter deadlines, lectures, appointments, including extra time needed to complete these tasksCheck diary everydayDo not schedule 100% of your time, allow for emergencies/the unexpectedPlan time for family, friends, eating, shoppingCreate to-do list, using prioritisationRecord follow up tasks
13 Think about the following Have you created a dedicated study space?Are you comfortable?Have you enough space to work in?Do you have all the equipment that you need?How are you going to organise your notes/books?
14 The 3 PsImportance of prioritisationWhat is prioritisationHow to prioritiseGoal setting
15 The 3 Ps Avoid PROCRASTINATION No such thing as PERFECTIONISM Learn how to PRIORITISE
16 time wasters apply to you? ProcrastinationPerfectionismLack of self disciplineWorryingPersonal disorganisationLack of prioritiesInability to say ‘no’IndecisivenessSocialising (too much)Intrusions (visitors, calls)Not finding resourcesExcessive family demandsNot able to contact peopleFacebook/Twitter/internetWhich of thesetime wasters apply to you?How are you goingto deal with thesetime wasters?
17 Importance of prioritisation Adult learners have many, often competing,demands on their time; work, family, friends and studyingHelps you to achieve your short, medium and long term goalsExpected of you in Higher EducationTransferable skill to the workplace
19 Quadrant 1 - Urgent and Important The Quadrant of Necessities - reactive tasksthat need to be done, often at the last minute.Crises, 'fire-fighting' and looming deadlinesare typical examples.Quadrant 2 - Important but not UrgentThe Quadrant of Quality - proactive tasks, oftenhabitual, that maintain or improve the quality ofyour work and life. The more you expand thisquadrant, the more you reduce the other three,particularly 'pseudo-emergencies' that shouldnever have been allowed to become so.Quadrant 3 - Urgent but not ImportantThe Quadrant of Deception - plenty of peoplehave gone home in the evening wondering whereall the time went. Well, it was here! It's so easy toget sucked into doing things that are the wrongside of the rule.Quadrant 4 - Neither Urgent or ImportantThe Quadrant of Waste - you know what it is andyou know when you've been in it. The trick is toknow when you're in it. Often, it starts out asrestful time (which is Quadrant 2).
20 List of things to do A B C D ImportanceNeed to doscale 6 (unimportant)to10 (essential)BUrgencyDo nowscale 1 (must be done at once)5 (it can wait)CSubtract the score in column B from column A.The higher scores in column C are priorities.DOrder of priority/When to doNumber the order of priorities1. Print/submitessay for today’sdeadline2. Start to prepare presentation for next week’s seminar3. Sick child requiring urgent doctor’s appt.4. Plan for work meeting taking place tomorrow5. Book holiday for next summer
21 List of things to do A B C D ImportanceNeed to doscale 6 (unimportant)to10 (essential)BUrgencyDo nowscale 1 (must be done at once)5 (it can wait)CSubtract the score in column B from column A.The higher scores in column C are priorities.DOrder of priority/When to doNumber the order of priorities1. Print/submitessay for today’sdeadline10192. Start to prepare presentation for next week’s seminar8353. Sick child requiring urgent doctor’s appt.4. Plan for work meeting taking place tomorrow275. Book holiday for next summer6
23 How to stay organised1. Which three organisational skills do you think will be the most useful for your studies? 2. Why are they important to you? 3. How are you going to use these organisation skills to start organised and stay organised?
24 New (academic) year resolutions Psychologists (at the University of Hertfordshire)have identified 5 success factors for individualswho managed to achieve their New Years’Resolutions.Breaking down goals into small stepsRewarding achievementTelling other people what you are trying to achieveFocussing on the benefits of successKeeping a progress diary
25 Recap of the sessionImportance of starting and staying organised in your studiesWhat is meant by time management, including time management techniquesHow to prioritise tasksImportance of establishing a study timetableHow to use a diary effectively
26 Skills Handbook, 3rd Edition (London, Palgrave) chapter 4 Cottrell, S. (2008) The StudySkills Handbook, 3rd Edition(London, Palgrave) chapter 4‘The C.R.E.A.M. Strategy forlearning’ pp.70-79study/studyskills/learning/time.asphelpful information onorganisational skills on theSkills4Study websitestudyskills/course timetableacademic skills workshopswhich deal with organisationalskills - and other study skills -in greater detailservices/facilities/support/time-managementonline resources on organisationalskills available on the BirkbeckLibrary websiteget-ahead-stayahead/skills/organisational-skills20 minute interactive tutorialsupporting this StudentOrientation programme